Advertising
Advertising

Tips and Tricks for Distraction-Free Writing

Tips and Tricks for Distraction-Free Writing
Distraction-Free Writing

If you do a lot of writing, you already know the benefits of a distraction-free writing environment. It’s hard to keep yourself on-task when there are noise, people interrupting you, or the ever-present temptation of Desktop Tower Defense only a click or two away on your PC. It’s especially hard when you reach a rough patch and it’s so much easier to do something else than think your way through and out of your problem spot. And if you’re not a writer by vocation, it can be even harder!

The bad news is, there is no easy fix for a weak resolve or lack of commitment — if you’re not passionate about your work or at least dedicated to getting it out of the way, you probably need more than a handful of tips to bring your work and your soul into alignment.

But if lack of desire isn’t your problem, here are a few things you can do to help minimize distractions and keep yourself focused on your writing.

Advertising

Prepare for concentration

Help minimize distractions by taking some time before you start writing to prepare.

  • De-clutter your workspace: Although a lot of people manage to work quite comfortably in a cluttered environment, having a lot of “stuff” around you can be a problem when you’re trying to focus on your ideas. An uncluttered workspace doesn’t give your eyes (and mind) anything to “catch” on when your eyes stray from the screen or paper in front of you. It also eliminates at least one piece of major procrastination-bait — the sudden need to clean up. Keep your workspace uncluttered so you have no need to clean as a way of procrastinating.
  • Make yourself comfortable: Good workspace ergonomics are important, not only to minimize work-related injuries but to keep your attention off your various bodily discomforts and on the task at hand. Make sure your chair is comfortable, your hands rest easily at your keyboard, and you can easily see your screen without leaning into it.
  • Schedule alone time: Let people know that you’re going to be busy for the next hour or however long you need. Put up a “do not disturb” sign, or otherwise make clear to others that you’re to be left alone. Turn off the phone, shut down your email program, and close your office door. This time is for you and your writing.
  • Set a timer:You may not be able to work for 8 hours straight, but you can probably keep yourself on target for 30 minutes at a time. Set a timer to a comfortable, doable length of time, work until the timer goes off, get up and do something else, reset the timer, and do it again.

Make your software leave you alone

Although today’s software is chock-a-block full of great and usually helpful features, all those features can sometimes get in the way. Everyone remembers the frustrations of Microsoft’s “Clippy”, the far-too-helpful “assistant” that popped up at the most awkward times to say “It looks like you’re writing a letter! What would you like me to do?” — utterly breaking your concentration and demanding immediate attention.

Advertising

Clippy was truly awful, but almost any piece of software can have annoying features that limit your ability to concentrate or offer too many tempting distractions. How many hours of work has messing with fonts and margins cost you in your life?

While there’s a time and place for those whiz-bang features, it isn’t when you’re trying to write. Instead, try some of these alternatives when you’re writing, and save the fancy stuff for when you need to worry about formatting, layout, and editing.

  • Use a text editor: Every operating system ships with a basic program that just saves the words you write without any formatting, layout, or other options to distract you. Use Notepad, TextMate, VIM, Emacs, or a tabbed text editor like Notepad++ to limit your options so your only choice is to write.
  • Downsize your word-processor: If using a text editor doesn’t appeal to you, try minimizing the toolbars of your favorite word processor. In Word 2007, for instance, use the “Full screen reading” mode (select “Allow typing” under “View options” to use this view for writing); this removes the toolbar ribbon and access to most other functions, allowing you to focus on writing. Check your word processor to see if it offers a similar function — look for “full-screen” or “hide toolbars” in the menu to start.
  • Use specialized tools: There are a variety of tools that tackle the issue of distraction head-on. Try using a distraction-free writing program like JDarkRoom, WriteRoom (Mac-only), or q10 (PC-only), or the online app Writer. All three run in full-screen and offer few options other than saving what you write. Or you can try one of several quality programs created especially for authors, like Scrivener or Avenir on Mac, or Liquid Story Binder on PC. These offer a lot more bells and whistles, but they are bells and whistles designed solely with the writer’s needs in mind; all three of them also offer full-screen modes so you can get down to the business of just writing when you need to.

Use minimalist hardware

If you feel that working at your computer is always going to offer too many distractions, try leaving your computer behind and work on a low-powered device that doesn’t have anything fancy to distract you with.

Advertising

  • Pen and paper: The tried and true tool of choice for tens of generations of monks, philosophers, and scribes, pen and paper are still a valid choice when you need to focus. Neal Stephenson supposedly write his mega-epic Baroque Trilogy using a quill! A lot of people find that the feel of pen and paper keeps their creative juices flowing and their mind focused. On the other hand, hand-written work usually needs to be re-typed later, which can be a chore (though that’s a good time to do editing and revision).
  • PDA: Most Palm, Windows Mobile, and Symbian-based PDAs and smartphones have text-editing software available for them, and third-party manufacturers make folding keyboards that connect via infrared or Bluetooth, making for a pretty decent writing setup. Though they’re getting rarer, some of the older units with built-in keyboards can still be found on eBay, like the HP Jornada or the Psion Series 3 or 5.
  • AlphaSmart: Designed for elementary schools, the AlphaSmart portable keyboard has built up a strong following among authors. At under 2 pounds and running some 700 hours on three AA batteries, the AlphaSmart is easy to carry anywhere you want to go, and since it’s designed for schoolkids, it’s tough and easy to use. The AlphaSmart is basically a keyboard with some memory — it saves your keystrokes, and when you connect it to a PC, it sends them into whatever program you have open at the time, just like you were typing normally.
  • Dedicated writing laptop: For under $200, you can easily find a decent 10-year old laptop that runs Windows 95, or that you could install a Linux installation like gOS. Set it up with only the software you need to write, and enjoy distraction-free computing.

Close your eyes and ears to the outside world

If you can’t control the noise and general busy-ness of your working space, use these tricks to remove the outside world from your attention space:

  • Music: Listen to music to drown out outside noises and create an environment that encourages creativity and focus. Try listening to ambient, jazz, or classical music — instrumental music gives you something to listen to without putting words in your head that can interfere with the work of writing. Or, if you can take it, listen to techno music to create a high-energy intensity and keep you moving forward.
  • Wear headphones: Whether you listen to music or not, try putting on a pair of headphones while you work. As it happens, people are far less willing to interrupt someone who is wearing headphones, so you create a kind of “privacy bubble” around yourself if people think you’re listening to music. Also, try a pair of good sound-canceling headphones, or even plain over-the-ear headphones — they’ll block out a lot of noise from your surroundings — again, even if you choose not to listen to music on them.
  • White/pink noise: White and pink noise are sounds that include every possible frequency; they fill the air and dampen other noises. To the ear, they sound like static; played at low volume, they can fade into the background and do a good job of blocking outside noises.
  • Reading glasses: Low-powered (+1.00 or so) reading glasses can act as blinders, keeping your eye focused at a short range and minimizing peripheral vision. They can also make you more comfortable, allowing you to sit back a little from the computer screen if you normally have a hard time reading the small text.

Whether you write for a living or just need a half-hour of quiet time to finish off a one-time assignment, getting rid of distractions is essential if you’re going to get your work done.

And, of course, much of this applies to other areas as well, whether it’s making space for a weekly review or finding a quiet time to do your quarterly tax statements — focus is key, and distractions seem to hover at every turn.

Advertising

These are some of the things that have worked for me. What do you do to keep focused and eliminate distractions?

More by this author

Building Relationships: 11 Rules for Self-Promotion How to Become an Expert (And Spot out One Nearby) The Importance of Reminders (And How to Make a Reminder That Works) Is Procrastination Bad? The Truth About Procrastination Revealed Back to Basics: Your Calendar

Trending in Featured

1 22 Tips for Effective Deadlines 2 How to Get out of a Rut: 12 Useful Ways to Get Unstuck 3 15 Ways to Cultivate Lifelong Learning for a Sharper Brain 4 How to Get Promoted When You Feel Stuck in Your Current Position 5 Building Relationships: 11 Rules for Self-Promotion

Read Next

Advertising
Advertising
Advertising

Last Updated on April 8, 2019

22 Tips for Effective Deadlines

22 Tips for Effective Deadlines

Unless you’re infinitely rich or prepared to rack up major debt, you need to budget your income. Setting limits on how much you are willing to spend helps control expenses. But what about your time? Do you budget your time or spend it carelessly?

Deadlines are the chronological equivalent of a budget. By setting aside a portion of time to complete a task, goal or project in advance you avoid over-spending. Deadlines can be helpful but they can also be a source of frustration if set improperly. Here are some tips for making deadlines work:

Advertising

  1. Use Parkinson’s Law – Parkinson’s Law states that tasks expand to fill the time given to them. By setting a strict deadline in advance you can cut off this expansion and focus on what is most important.
  2. Timebox – Set small deadlines of 60-90 minutes to work on a specific task. After the time is up you finish. This cuts procrastinating and forces you to use your time wisely.
  3. 80/20 – The Pareto Principle suggests that 80% of the value is contained in 20% of the input. Apply this rule to projects to focus on that critical 20% first and fill out the other 80% if you still have time.
  4. Project VS Deadline – The more flexible your project, the stricter your deadline. If a task has relatively little flexibility in completion a softer deadline will keep you sane. If the task can grow easily, keep a tight deadline to prevent waste.
  5. Break it Down – Any deadline over one day should be broken down into smaller units. Long deadlines fail to motivate if they aren’t applied to manageable units.
  6. Hofstadter’s Law – Basically this law states that it always takes longer than you think. A rule I’ve heard in software development is to double the time you think you need. Then add six months. Be patient and give yourself ample time for complex projects.
  7. Backwards Planning – Set the deadline first and then decide how you will achieve it. This approach is great when choices are abundant and projects could go on indefinitely.
  8. Prototype – If you are attempting something new, test out smaller versions of a project to help you decide on a final deadline. Write a 10 page e-book before your 300 page novel or try to increase your income by 10% before aiming to double it.
  9. Find the Weak Link – Figure out what could ruin your plans and accomplish it first. Knowing the unknown can help you format your deadlines.
  10. No Robot Deadlines – Robots can work without sleep, relaxation or distractions. You aren’t a robot. Don’t schedule your deadline with the expectation you can work sixteen hour days to complete it. Deathmarches aren’t healthy.
  11. Get Feedback – Get a realistic picture from people working with you. Giving impossible deadlines to contractors or employees will only build resentment.
  12. Continuous Planning – If you use a backwards planning model, you need to constantly be updating plans to fit your deadline. This means making cuts, additions or refinements so the project will fit into the expected timeframe.
  13. Mark Excess Baggage – Identify areas of a task or project that will be ignored if time grows short. What e-mails will you have to delete if it takes too long to empty your inbox? What features will your product lack if you need a rapid finish?
  14. Review – For deadlines over a month long take a weekly review to track your progress. This will help you identify methods you can use to speed up work and help you plan more efficiently for the future.
  15. Find Shortcuts – Almost any task or project has shortcuts you can use to save time. Is there a premade library you can use instead of building your own functions? An autoresponder to answer similar e-mails? An expert you can call to help solve a problem?
  16. Churn then Polish – Set a strict deadline for basic completion and then set a more comfortable deadline to enhance and polish afterwards. Often churning out the basics of a task quickly will require no more polishing afterwards than doing it slowly.
  17. Reminders – Post reminders of your deadlines everywhere. Creating a sense of urgency with your deadlines is necessary to keep them from getting pushed aside by distractions.
  18. Forward Planning – Not mutually exclusive with backwards planning, this involves planning the details of a project out before setting a deadline. Great for achieving clarity about what you are trying to accomplish before making arbitrary time limits.
  19. Set a Timer – Get one that beeps. Somehow the countdown of a timer appears more realistic for a ninety minute timebox than just glancing at your clock.
  20. Write them Down – Any deadline over a few hours needs to be written down. Otherwise it is an inclination not a goal. Having written deadlines makes them more tangible than internal decisions alone.
  21. Cheap/Fast/Good – Ben Casnocha in My Start Up Life mentions that you can have only have two of the three. Pick two of the cheap/fast/good dimensions before starting a project to help you prioritize.
  22. Be Patient – Using a deadline may seem to be the complete opposite of patience. But being patient with inflexible tasks is necessary to focus on their completion. The paradox is that the more patient you are, the more you can focus. The more you can focus the quicker the results will come!

Featured photo credit: Estée Janssens via unsplash.com

Advertising

Advertising

Read Next