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Timeslicing for Humans

Timeslicing for Humans

I’m wired wrong. I’ll be the first to admit it. To be in the Getting Things Done crowd, I’m supposed to blissfully work along on a project until I’ve completed all the next actions, pausing one might assume, for lunch and bathroom breaks. Not me. I can’t do it. I need chunking.

Computer processors can work on lots of things at a time by taking chunks of resources and throwing them at various requirements a little bit at a time, right? When you eat dinner, most of you eat a little of everything on the plate, not one category of food at a time. Why not approach your projects that way? There are some pitfalls to consider, and some adjustments that must be made. Here’s a method to consider.

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  • List the Projects Out Clearly– I’m into 3×5 cards right now. I take a Sharpie and write out the titles of the projects I’m working on, and then I line them up on my cork board in a nice row. Up there right now are: record ___ podcast, finish audio edit of interview, do Jean’s picture, edit Father’s Day movie, and a few more (14, sadly). Each one has a card. Each one has room to add another card for the next step.
  • List the next actions for all these projects– Be realistic. List a few hours’ worth on a separate card for each project. So, if you’ve got 14 cards with project names, take 14 more 3×5 cards and put on each one individually everything you COULD work on with regards to that project for the next two hours.
  • Get a timer– You can use a manual digital timer ($5 at most big box stores), or an online-style timer. Set it for 20 minutes.
  • Map your time– If you have two hours to get things done, map the following: 20 minutes for work, 5 minutes to switch. Get as many iterations of that into two hours. If I did my math right, that’s five iterations of 20 minutes, and four iterations of 5 minutes. Our minds take five minutes to switch and re-engage between tasks of any decent level of complexity. By building this into your plan, you properly account for it. Now, take another 10 minutes out for fidgeting, getting up to use the bathroom, etc. Make it four iterations of 20 minutes, and six iterations of 5. Now you’re good.
  • Plot the map– Write down what you’re doing in the 20 minute spots.

    20- record podcast
    20- edit Jean’s photo
    20- finish audio
    20- fix old podcast

  • Do your work– Now, just execute against those two hours that you’ve set aside to do work, realizing that you’ve got four projects you can tackle bits of in those 20 minutes, and start picking off those next actions.

The purpose of this exercise is to say that you don’t have to work on projects in the start-to-finish approach mindset. You can, instead, chunk things up in a way that matches the way your brain works. The optimum amount of time someone focuses on anything is between 25-30 minutes (I read that once with regards to giving presentations and training classes). To that end, give yourself breaks.

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Yes, it looks a little less productive on paper when I tell you that every 2 hours really only yields 80 minutes of work. But really, if you examine your own situation, isn’t that true of what you’re doing now? Even if you work on one project linearly, aren’t you giving it 20 minute or so bursts, and then getting up for a stretch and a cup of coffee? So, in either case, you now can better allot your time.

Appropriately estimating time is a Top 3 complaint with regards to project management “lessons learned” reviews. Get ahead in this game whether you’re a project manager or an individual contributor by realizing how people work optimally. If you’re the individual contributor, and if the projects aren’t even your day job, feel free to play around with the idea of slicing your attention between projects.

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The results might be surprising.

–Chris Brogan slices time all day long. Last night, he sliced up a new podcast entitled “Sounds of BarCamp Boston,” and you can listen to it at Grasshopper Factory. There are some new tips posted on minimizing web surfing over at [chrisbrogan.com]. Stop by.

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Published on July 15, 2019

10 Simple Strategies to Make Your Life Better Starting Today

10 Simple Strategies to Make Your Life Better Starting Today

Habits are an important part of the direction you take your life, and — as I’ll share with you shortly — there are certain daily habits you can adopt right away that are guaranteed to improve your life.

Think back to when you were just six or seven years old…

At that age you probably didn’t have many habits. But, as the years went by, you picked up more and more good and bad habits.

You may not have thought about it before, but habit forming never really stops.

That’s why it’s never too late to change your habits and transform your life.

So, if you feel burdened by your bad habits, start kicking them into shape by replacing them with these 10 positive, life-changing strategies:

1. Go to Bed a Little Earlier and Wake up Earlier 

Starting tonight, get yourself to bed 30 minutes earlier than usual. And, then make sure you get up tomorrow morning 30 minutes earlier, too. This small change can have a BIG impact on your day. 

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Instead of furiously rushing in the morning to get ready for work, the extra time will give you a golden opportunity to start your day off on the right note. You can drink a smoothie while sitting on your porch, spend 10 minutes exercising and stretching, and still have time to read a few pages of an inspiring book.

2. Be Grateful for the Good Things in Your Life 

Setbacks and obstacles are inevitable in life. But, with a positive mindset, you’ll be able to overcome most of these. And, when you do, you’ll boost your self-confidence. 

This is something you can definitely be grateful for. 

However, if worst-case scenarios are playing out in your life, then sometimes, to stay strong, you’ll need to keep your mind on the good things that are happening to you. For example, your relationship with your partner might be crumbling, but your career is continuously getting stronger. It’d be easy to feel downtrodden and miserable about your relationship problems —  but, it would be much healthier to keep your mind and gratitude on these things that are going well, such as your career.

3. Drink Water All Day Every Day 

I’m sure you’ve heard the advice of drinking at least eight glasses of water a day, but are you following that advice? If not, you’re robbing your body and mind of essential hydration. 

With the right amount of water intake a day, you’ll be amazed how good you feel — and how good you look!

4. Take 15 Minutes to Set Goals for the Day, and Then Tackle Them One by One 

This strategy will put your life into a new stratosphere! And, it’s very simple to do. 

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Simply spend 15 minutes in the morning (either at home or at work) planning what you need and want to achieve during the rest of the day. Once you’ve listed your tasks, the next step is to put them into order of priority. 

For instance, you have three things to do: catch up with your emails, write a project update, and prepare a briefing for your CEO. It’s best if you put these in order of importance. In this example, your emails can probably wait until you’ve created your CEO brief and updated your project documentation.

5. Turn Off Your Cell Phone (or Put it on Airplane Mode) When You’re Focusing 

A 2012 study found that even looking at a cell phone or feeling it vibrate in your pocket can significantly distract focus and reduce your ability to complete complex tasks.[1]

It’s no surprise really, as our thoughts are subconsciously drawn towards checking our phones when they’re switched on. It’s a bad habit — but one that most of us have. However, when you need 100% focus (like I do when writing my articles), then switching your phone off, or at least putting it into airplane mode, will free your mind and supercharge your focus. Try it and see!

6. Walk as Much as You Can 

Have you noticed that most people’s lives are sedentary? They drive to work, sit in front of a screen all day, then drive home and binge on the latest Netflix series. It’s no wonder there’s a growing epidemic of obesity and mental health issues. 

Our bodies are made to move — so we should move them! This can be as simple as walking up the stairs to your office instead of taking the elevator, and going out for a walk around the block at lunchtime. In the evening, instead of arriving home and crashing on the sofa; spend 20 to 30 minutes walking around your block.

When you make these things a habit, you’ll be amazed by how much better you feel. You’ll have less stress — and more energy.

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7. Be Mindful of Your Surroundings

How often do you stop, think and appreciate the “here and now”? I’m guessing not very often. But, I understand why. Modern life is demanding and fast-paced. There’s precious little time to appreciate the small things. 

But, if you want to live a healthy and happy life, you must break out of this trap. You can do this by allocating 15 to 30 minutes each day for mindful meditation. This could be in a park, in your garden, or even in your lounge. The trick is to focus 100% on your surroundings. 

For example, if you’re outside, watch how the leaves on the trees blow around in the wind. By keeping your focus on this movement, you’ll clear your mind from your usual stresses and strains. This will give you brain a much-needed break. And, as well as improving your mental health; you’ll find your creativity gets a boost, too.

8. Ask for Help When You Need It 

No one can know or do everything. Which is why you shouldn’t be embarrassed to delegate tasks to others when needed, ask questions when you don’t have the answers, and work with partners and colleagues to clarify intentions. 

When I first set up Lifehack, I tried to do everything myself: blog writing, website creation, marketing, financial planning, etc. However, I quickly learned that it was much better to hire some help. Not only did this inject some fresh ideas and inspiration into Lifehack — it also made the whole operation way more enjoyable!

9. Practice Self Care 

Are you looking after yourself as well as you should? If not, then take steps to improve your diet, exercise more, and to speak to yourself with encouraging words and thoughts. 

The latter suggestion is often overlooked. But how you speak to yourself determines how you feel, what you believe, and what you achieve.

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10. Embrace Learning 

You cannot transform your life without learning something new. That’s because the process of change forces you to adapt. But, many people stop learning as they get older, as they find the learning process boring and bothersome. However, it doesn’t have to be this way. It can be fun and rewarding. 

Whether you decide to learn to play guitar or study the basics of accounting — embrace learning, and begin changing your world for the better.

I’m sure you’ll agree that these 10 strategies are simple enough for you to start putting them into action in your life. (I suggest you begin today!) 

Nevertheless, you’ll probably need to use some extra willpower for the first 30 days or so, as this is the typical length of time it takes to create a new habit. After that, these strategies will be part of your day-to-day life, and you won’t need to think about having to do them. In other words, they’ll have become habitual actions.

If you need any further encouragement to get started with the 10 strategies, then consider this:

Even just adopting one of the strategies can turn the tide in your favor. But, when you implement all 10, you’ll create an unstoppable trend towards success, health and happiness.

So start making your life better — today!

Featured photo credit: Javier Garcia via unsplash.com

Reference

[1] Deborah R. Tindell and Robert W. Bohlander, Wilkes University: The Use and Abuse of Cell Phones and Text Messaging in the Classroom: A Survey of College Students

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