Advertising
Advertising

Last Updated on June 26, 2020

Top 4 Misapplications of the 80/20 Rule

Top 4 Misapplications of the 80/20 Rule

Eighty percent of the output comes from twenty percent of the input. That is basically a summary of the Pareto Principle, or as it is more commonly known, the 80/20 rule. The rule comes from Vilfredo Pareto, an Italian economist who noticed that 80% of Italy’s wealth was in the hands of 20% of the population[1].

The 80/20 rule points out the imbalance of effects. Just as one person might have several times the wealth of another, one hour spent on a critical project might be worth $10,000[2] while another might only be worth $20. The goal when using the 80/20 rule is to maximize the small and powerful twenty percent and reduce the wasteful eighty percent.

Despite the popularity of the rule, few people seem to understand it. I’ve seen hundreds of misapplications and confusions spouted throughout the web and in print. Some of these errors are due to simply not understanding what the rule means. Others are just my opinion of unfair attacks on an otherwise useful principle.

Here are the worst attempts at using the 80/20 Rule:

Advertising

1. 80 + 20 = 100

I’ve seen a few times where people try to create a diagram explaining the 80/20 rule with a pie chart. One fifth of the pie chart is labeled 20% and the rest is labeled 80%. While those of us with basic math skills can see how this adds up to 100%, the calculation undermines what the rule is about.

The 80/20 rule argues that 20% of the input creates 80% of the output. Inputs and outputs aren’t the same thing and, therefore, can’t be put into the same pie chart. The 80/20 rule could just as easily be called the 55/3 rule, if 55% of the results were created by 3% of the inputs.

Don’t get caught up on the numbers. Both 80 and 20 are just examples of one type of uneven balance. The fact that they add up to 100 is a coincidence.

2. 80/20 Applied Recursively

One argument I’ve heard against the 80/20 rule goes like this: “If you keep applying the 80/20 rule, eliminating the wasteful 80%, eventually you’ll end up with nothing.” I suppose the people who argued this point felt they were being clever by using a literal, mathematical interpretation of the rule.

Advertising

Once again, the numbers here aren’t that important. The actual applications are less mathematical. When you have a limited amount of time, you won’t be able to perform every task possible. The 80/20 rule suggests you look through all the tasks you normally could perform. Pick the top 20% that create the most results and focus on them. Whatever time you have left can be spent on the less productive 80%.

3. 80/20 to Perfection

Another way I’ve seen the rule misapplied is when building skills. It might take two years to become 80% proficient. But in order to get that last 20% of skill, you need to invest another 8 years. While this is a fair use of the rule, the advice with skills often goes against the 80/20 rule. Instead of eliminating the need for that last 20%, you invest most your time to master the last 20%.

The point of the 80/20 rule is that you should downplay or minimize the inefficient 80% of inputs. There are times, of course, when this rule doesn’t apply. Mastering a skill can be one of those areas where the 80/20 advice is faulty.

However, by recommending the opposite of the 80/20 rule, you can’t really claim the 80/20 rule is in practice here. That would be like saying “haste makes waste” is the same advice as “he who hesitates is lost.”

Advertising

4. “But I Still Have to Do It…”

An argument I’ve heard against the 80/20 rule frequently goes like this, “Sure, some tasks are less valuable than others, but that doesn’t mean they don’t need to get done.” Answering e-mails, making phone calls, or having meetings may appear wasteful, but they still need to get finished, right?

This argument has an element of truth, but it conceals a bigger lie. The truth is that, yes, there are things that need to get done even though they aren’t wildly important. If I stopped answering e-mails, I might miss opportunities, have my network degrade, or lose important messages.

The bigger lie is that you have no control in adjusting where time gets spent. If e-mail isn’t that important, your goal should be to reduce the time you spend on it. If meetings aren’t contributing to the good of the company, you should have shorter meetings. If your hands are really tied and you have no control over how your time is spent, what’s the point of reading productivity blogs like this anyways?

How to Really Use the 80/20 Rule

Pick an area of your life where you feel there is an imbalance of effects. This won’t be true of all areas, but many situations are out of balance (money, time, health, and possibly even relationships).

Advertising

Next, try to identify the key 10, 20, or 40 percent of inputs that are creating most of your results. This could be the 10% of time that creates the most returns. It could be the 40% of relationships that create the most happiness for you.

Once you’ve done, this, find ways to emphasize the key percentage. Spend more time on those activities. Place them first in your schedule. Meet up with your key friends more often. Invest more of your money in things that will offer you the most comfort or joy.

Finally, Find ways to downplay or eliminate the rest. Get rid of activities that don’t have a high payoff. Stop spending time in relationships that don’t create enough value. Stop wasting money on investments that aren’t giving you a greater quality of life.

More Tips on Using the 80/20 Rule

Featured photo credit: Austin Distel via unsplash.com

Reference

More by this author

Scott H Young

Scott is obsessed with personal development. For the last ten years, he's been experimenting to find out how to learn and think better.

The Art of Humble Confidence 7 Simple Rules to Live by to Get in Shape in Two Weeks The Power of Ritual: Conquer Procrastination, Time Wasters and Laziness Top 4 Misapplications of the 80/20 Rule How to Motivate Yourself: 13 Simple Ways to Try Now

Trending in Featured

1 How to Get out of a Rut: 12 Useful Ways to Get Unstuck 2 50 Ways to Increase Productivity and Achieve More in Less Time 3 How to Take Time for Yourself and Restore Your Energy 4 8 Simple Ways to Be a Better Listener 5 How to Stop Procrastinating: 11 Practical Ways for Procrastinators

Read Next

Advertising
Advertising
Advertising

Last Updated on November 5, 2020

How to Get out of a Rut: 12 Useful Ways to Get Unstuck

How to Get out of a Rut: 12 Useful Ways to Get Unstuck

Have you gotten into a rut before? Or are you in a rut right now?

You know you’re in a rut when you run out of ideas and inspiration. A rut can manifest as a productivity vacuum and be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. Is it possible to learn how to get out of a rut?

Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, or a student, you will find these useful. Here are 12 of my personal tips to get out of ruts:

1. Work on Small Tasks

When you are in a rut, tackle it by starting small. Clear away your smaller tasks that have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

Whenever I finish doing that, I generate positive momentum, which I bring forward to my work.

If you have a large long-term goal you can’t wait to get started on, break it down into smaller objectives first. This will help each piece feel manageable and help you feel like you’re moving closer to your goal.

You can learn more about goals vs objectives here.

Advertising

2. Take a Break From Your Work Desk

When you want to learn how to get out of a rut, get yourself away from your desk and go take a walk. Go to the bathroom, walk around the office, or go out and get a snack. According to research, your productivity is best when you work for 50 minutes to an hour and then take a 15-20 minute break[1].

Your mind may be too bogged down and will need some airing. By walking away from your computer, you may create extra space for new ideas that were hiding behind high stress levels.

3. Upgrade Yourself

Take the down time to upgrade your knowledge and skills. Go to a seminar, read up on a subject of interest, or start learning a new language. Or any of the 42 ways here to improve yourself.

The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college[2]. How’s that for inspiration?

4. Talk to a Friend

Talk to someone and get your mind off work for a while. Relying on a support system is a great way to work on self-care when you’re learning how to get out of a rut.

Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

5. Forget About Trying to Be Perfect

If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies. Perfectionism can lead you to fear failure, which can ultimate hinder you even more if you’re trying to find motivation to work on something new.

Advertising

If you allow your perfectionism to fade, soon, a little trickle of inspiration will come, and then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

Learn more about How Not to Let Perfectionism Secretly Screw You Up.

6. Paint a Vision to Work Towards

If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

Think about why you are doing this, and what you are doing it for. What is the ultimate goal or vision you have for your life?

Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action. You can use the power of visualization or even create a vision board if you like to have something to physically remind you of your goals.

7. Read a Book (or Blog)

The things we read are like food for our brain. If you are out of ideas, it’s time to feed your brain with great material.

Here’s a list of 40 books you can start off with. You can also stock your browser with only the feeds of high quality blogs and follow writers who inspire and motivate you. Find something that interests you and start reading.

Advertising

8. Have a Quick Nap

If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep[3].

Try a nap if you want to get out of a rut

    One Harvard study found that “whether they took long naps or short naps, participants showed significant improvement on three of the four tests in the study’s cognitive-assessment battery”[4].

    9. Remember Why You Are Doing This

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall your inspiration, and perhaps even journal about it to make it feel more tangible.

    10. Find Some Competition

    When we are learning how to get out of a rut, there’s nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, and networking conventions can all inspire you to get a move on. However, don’t let this throw you back into your perfectionist tendencies or low self-esteem.

    Advertising

    11. Go Exercise

    Since you are not making headway at work, you might as well spend the time getting into shape and increasing dopamine levels. Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, or whatever type of exercise helps you start to feel better.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

    If you need ideas for a quick workout, check out the video below:

    12. Take a Few Vacation Days

    If you are stuck in a rut, it’s usually a sign that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange one or two days to take off from work. Don’t check your (work) emails or do anything work-related. Relax, do your favorite activities, and spend time with family members. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest.

    More Tips to Help You Get out of a Rut

    Featured photo credit: Ashkan Forouzani via unsplash.com

    Reference

    Read Next