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Last Updated on January 2, 2020

10 Best Productivity Tools to Get You More Time in 2020

10 Best Productivity Tools to Get You More Time in 2020

Productivity is about maximizing your time and tasks within a reasonable time frame. Depending on who you ask, the priorities vary and are different.

In today’s fast-paced and busy world, we are increasingly depending on tools to boost our productivity . Sometimes we juggle with so many tasks and responsibilities that it becomes difficult to stay on task. So, thankfully, there are apps and services that can help you by sticking to your goals.

Productivity tools are tailored to different lifestyles, and different interests. In this article, I will go over some of the highly-recommended services that helps with optimizing your time and effort.

1. Beeminder

    Beeminder is a motivation tool that helps users visualize goals and set measurable targets.

    For example, if it is about going to the gym, spending less time on social media, learning a new language, investing time on a project with a deadline, this app is right for you. Not only does it help you focus on the goal, but minimize distractions.

    Check out the app here!

    2. Toggl

      Toggl was founded in 2006 and provides online time tracking software tailored towards freelances, graphic designers and consultants. One of the perks of the service is its generous free tier of service.

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      With Toggl, you can keep track of the time you spend on different tasks and review if you’ve spent your time wisely.

      The functionality of Toggl is not restricted by device. In other words, it can work on your computer, tablet and phone while simultaneously keeping track of the number of hours worked on a specific task or project. It is an intuitive and easy-to-use service that provides users the tools they need to keep track of time.

      Check out the app here!

      3. Evernote

        Evernote is a household name and the company was founded in 2000. The app allows users to capture, organize and find your information across multiple platforms.

        You can add to-do’s, images, web pages and has a built-in searchable option. You can organize and customize the notes whatever way you want for a seamless experience.

        Check out the app here!

        4. RecueTime

          RescueTime is headquartered in Seattle and founded in 2007. It is a web-based management tool that monitors a users’ computer usage and time spent on a site.

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          It is available on iOS and Android platforms. It allows users to track not just on mobile, but also on systems like Linux and Windows OS. The experience is seamless and has an intuitive user interface.

          Check out the app here!

          5. Todoist

            Todoist was founded in 2007 in London, England. It is a project management solution that meets the needs of a small and midsize businesses. It offers a three tier pricing scheme: free, premium ($36 per year), and business ($60 per person a year).

            The benefits are that Todoist is cross-platform and has excellent features. It has natural language input and productivity reports. It is definitely a great resource for creating to do lists and getting them done.

            Check out the app here!

            6. Freedom – Block Distractions

              Freedom was founded in 2015. It is a digital distraction solution and offers comprehensive support on more than just one device. It can block distractions across all devices like you Windows PC, you Macintosh, Android phone, iPhone, and tablets.

              The company has three pricing model. Users who sign up can do a monthly, yearly or a forever subscription. What is nice is that once you set what sites to block, the app enforces it across all your devices, so you are less distracted.

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              Check out the app here!

              7. Noizio

                The Noizio was launched in 2014 and it is a minimalistic sound equalizer for Mac OS X and iOS. The premise is very simple, yet effective. You increase your productivity by tuning out the thoughts in your mind or around by listening to relaxing music. You can choose from more than 30 sounds of nature to unwind and enjoy down time.

                Check out the app here!

                8. IFTTT

                  The company’s name stands for If This Then That, also know as IFTTT is a free web-based service. Also, IFTTT is considered the world’s leading connectivity platform. It helps users save time by automating the internet tasks that you always do. For instance, you can back up your media files to a cloud account, message friends and more. The pre-built applets, the utility program that performs one or a few single functions, which performs all your most common tasks.

                  Check out the app here!

                  9. ANY.DO

                    Any.do is based in Tel Aviv and founded in 2011. According to Crunchbase, the tool is utilized by over 20 million people. Why? The answer is users love it because it helps them stay organized and get more done productively.

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                    It is an all-in-one productivity solution that combines the calendar, tasks, lists and reminders. It is a robust tool that allows you to plan your schedule accordingly.

                    Check out the app here!

                    10. SPARK

                      Spark is a subdivision of Readdle and the company was founded in 2007. It is an award-winning app and helps to manage your emails. It has built-in capabilities to analyze your most important emails and helps users classify them as the top priority.

                      Emails are divided into the following categories: personal, newsletters and notification.s You can download for free on the Mac and iOS.

                      Check out the app here!

                      The Bottom Line

                      Productivity tools will help you organize your life. Whatever the profession you are in, automating and organizing your life around digital tools is essential to your work and wellbeing.

                      We often think we must find a work-life balance, but it is not entirely true. It’s more important to maximize your time to complete tasks in a timely fashion. Do not burn yourself out and instead, focus on maximizing your time to be with family, friends and your significant other.

                      Featured photo credit: Kat Stokes via unsplash.com

                      More by this author

                      Anthony Carranza

                      Multilingual writer and journalist covering all things technology and productivity.

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                      Last Updated on January 24, 2020

                      10 Good Habits To Have in Life To Be More Successful

                      10 Good Habits To Have in Life To Be More Successful

                      Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

                      Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

                      Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

                      • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
                      • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
                      • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

                      Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

                      Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

                      Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

                      That’s why I would share 10 good habits to have to be more successful in life.

                      1. Begin Your Day with Meditation

                      I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

                      Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

                      Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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                      2. Be Grateful for What You Have

                      Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

                      Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

                      “I say one thing I’m grateful for each day when I sit down to eat dinner.”

                      3. Smile

                      Can you pause and smile before you continue reading this?

                      Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

                      Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

                      Can you smile again?

                      4. Start Your Day with a Healthy Breakfast

                      Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

                      If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

                      This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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                      Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

                      5. Exercise Daily

                      One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

                      Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

                      ‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

                      He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

                      6. Manage Your Time as You Manage Your Finance

                      Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

                      Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

                      So how do you manage your time effectively?

                      Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

                      “I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

                      And this is Dorsey’s weekly theme:[5]

                      • Monday – Management
                      • Tuesdays – Product
                      • Wednesday – Marketing and growth
                      • Thursdays – Developers and partnerships
                      • Fridays – Culture and recruiting
                      • Saturdays – Taking off
                      • Sundays – Reflection, feedback, strategy, and preparing for Monday

                      No wonder he was able to run two companies when others were struggling with one job.

                      7. Set Daily Goals with Intentions

                      Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

                      Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

                      Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

                      “What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

                      Be intentional about your daily goals!

                      8. Seek Inspiration

                      It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

                      A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

                      Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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                      Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

                      “The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

                      9. Save Steadily, Invest with All Prudence

                      I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

                      However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

                      10. Budget and Track Your Spendings

                      Benjamin Franklin warned of taking the precaution of little expenses. He said,

                      “A small leak sinks a great ship.”

                      It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

                      Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

                      The Bottom Line

                      Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

                      More About Habits

                      Featured photo credit: Andrijana Bozic via unsplash.com

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