Advertising
Advertising

The Social Workspace: Coworking

The Social Workspace: Coworking

The Social Workspace: Coworking

    Since I’ve been thinking about the spaces we work in a lot lately, I thought I’d talk a bit about the new approach to work that’s taking hold among many self-employed and telecommuting workers these days: coworking. There are several different approaches to coworking, but the basic idea is simple: create a space where a bunch of people can work comfortably.

    Most coworking facilities move beyond the idea of just providing a simple working space for a small fee to creating a social environment in which a community of similar-minded folks can get work done but also feel some of the camaraderie of a traditional office space. For instance, Launchpad Coworking in Austin offers “camaraderie, low workspace overhead, a chance for collaboration, and darn good coffee”; New Work City in NYC describes itself as “the gathering spot for a community of like-minded individuals who need somewhere to work that’s both creative and social, and professional and conducive to working.”

    How it works

    Most coworking facilities are more akin to a cool coffee house than an office suite. Some offer 24/7 access and a personal desk or workstation for a few hundred dollars a month; others offer a shared common room with tables or desks on a first-come, first-served basis. In most cases, you pay a membership fee based on your needs – you might pay $25 for a day pass or $500 for a reserved desk and your own set of keys.

    Advertising

    For your money, you get not only a place to sit, but a range of business services and equipment at your disposal, including fax machines, photocopiers, printers, and wi-fi Internet access. Many coworking facilities also offer free coffee and snacks, lectures and workshops, and group activities. Some have conference rooms available, phone and receptionist service, mail delivery, and other amenities more typical of an office suite.

    Who coworks?

    The most important “resource” coworking facilities offer, though, is other people working alongside you. Freelancers and other self-employed people tend to be a) incredibly creative, b) very entrepreneurial, and c) very generous. Bring them together and you start laying the groundwork for a network of smart, creative, driven, and knowledgeable people who offer each other advice, collaboration, camaraderie, and “creative juice”.

    This philosophy is reflected in the fact that most coworking centers don’t “rent office space”, they offer “membership”. And those members might include commercial writers, graphic designers, journalists, novelists, web programmers, working musicians and actors, and solopreneurs.

    Why cowork?

    Besides the neat facilities, there are lots of reasons that people choose to cowork. Some just get a charge out of the creative energy of this kind of workspace. Others need a comfortable place they can meet with clients or partners.

    Advertising

    For most coworkers, though, I think the biggest factor is the loneliness of working at home. Until you’ve left an office job behind, it’s hard to understand how enervating working at home can be. Some thrive at home, of course, but many struggle. I know I do – when I  don’t have classes to teach or another reason to leave the house, I can sometimes go for days without having a conversation with another person!

    Coworking facilities help ease this sense of isolation – even for people who never utter a word to their fellow members. Just the simple fact of being out and about can be a powerful motivator for many work-at-home types.

    Where can you cowork?

    Coworking is a new enough concept that it can be hard to find coworking facilities, even in major cities. (My own hometown of Las Vegas doesn’t have one, for example, although I’m strongly considering that as a call to action!)

    The Coworking Wiki lists coworking spaces and plans, along with tons of other information about coworking.

    Advertising

    Another resource is the Coworking Community Blog, which has a Google Map showing the location of coworking spots around the world.

    You can also Google “coworking + [your city]” and see what comes up.

    If you’re travelling, check to see if your coworking space is part of the Coworking Visa group. If it is, you can use coworking spaces in cities all around the US for up to three days for no extra charge.

    If you can’t find a coworking space near you, don’t despair. There are a couple of coworking options that you might still consider.

    Advertising

    The first is a Jelly, an informal coworking event held regularly in over 100 cities worldwide. Jellies don’t usually take place in dedicated workspaces; rather, it is a gathering of several people at a coffee shop, restaurant, or other place of business (and sometimes even in people’s homes!) that offers wi-fi and is amenable to hosting a bunch of creative workers. You can find a list of Jellies on the Jelly wiki. No membership is required, and they’re typically free. (You should probably buy something from the hosting establishment, though!) If there isn’t one near you, it’s relatively easy to start your own Jelly, too.

    Many cities also host coworking meetups, open to anyone interested in joining or starting a coworking space in their town. You can find a list on Meetup.com; meetups are sometimes free, but often the organizers ask for a small payment of a dollar or two to help defray the charge Meetup.com charges for hosting their group.

    Finally, you can start your own. The authors of I’m Outta Here, a book about coworking, have a one-page guide to starting a coworking group that will help get you started. The Coworking Google Group can connect you with interested people from all over for advice and encouragement, too. The key thing is to start building a community of people who want to be involved and to work out what kind of coworking situation will work best given that community’s needs and desires. From there, you can determine how to proceed – a full-fledge coworking location is a real business, and there is simply no one-size-fits-all plan for creating one.

    Is coworking for you?

    If you would benefit from being around other creative people, if your work keeps you on the move and you’d like to see a friendly face now and again, if working at home isn’t quite coming together, drop in to a coworking space or a Jelly near you and see if you like it. Since most of them offer one-day visits, you can check it out without making any long-term commitment. Maybe coworking is something that would be useful once or twice a month, just for a change of pace? Or maybe you’ll be hooked!

    If you’re already using a coworking facility in your town, let us know in the comments how you like it. If you run one, feel free to let us know all about it! And, if you live in Las Vegas and think we could use a coworking space, let me know – I might want to get in touch with you!

    More by this author

    Building Relationships: 11 Rules for Self-Promotion How to Become an Expert (And Spot out One Nearby) The Importance of Reminders (And How to Make a Reminder That Works) Is Procrastination Bad? The Truth About Procrastination Revealed Back to Basics: Your Calendar

    Trending in Featured

    1 22 Tips for Effective Deadlines 2 How to Get out of a Rut: 12 Useful Ways to Get Unstuck 3 15 Ways to Cultivate Lifelong Learning for a Sharper Brain 4 How to Get Promoted When You Feel Stuck in Your Current Position 5 Building Relationships: 11 Rules for Self-Promotion

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on April 8, 2019

    22 Tips for Effective Deadlines

    22 Tips for Effective Deadlines

    Unless you’re infinitely rich or prepared to rack up major debt, you need to budget your income. Setting limits on how much you are willing to spend helps control expenses. But what about your time? Do you budget your time or spend it carelessly?

    Deadlines are the chronological equivalent of a budget. By setting aside a portion of time to complete a task, goal or project in advance you avoid over-spending. Deadlines can be helpful but they can also be a source of frustration if set improperly. Here are some tips for making deadlines work:

    Advertising

    1. Use Parkinson’s Law – Parkinson’s Law states that tasks expand to fill the time given to them. By setting a strict deadline in advance you can cut off this expansion and focus on what is most important.
    2. Timebox – Set small deadlines of 60-90 minutes to work on a specific task. After the time is up you finish. This cuts procrastinating and forces you to use your time wisely.
    3. 80/20 – The Pareto Principle suggests that 80% of the value is contained in 20% of the input. Apply this rule to projects to focus on that critical 20% first and fill out the other 80% if you still have time.
    4. Project VS Deadline – The more flexible your project, the stricter your deadline. If a task has relatively little flexibility in completion a softer deadline will keep you sane. If the task can grow easily, keep a tight deadline to prevent waste.
    5. Break it Down – Any deadline over one day should be broken down into smaller units. Long deadlines fail to motivate if they aren’t applied to manageable units.
    6. Hofstadter’s Law – Basically this law states that it always takes longer than you think. A rule I’ve heard in software development is to double the time you think you need. Then add six months. Be patient and give yourself ample time for complex projects.
    7. Backwards Planning – Set the deadline first and then decide how you will achieve it. This approach is great when choices are abundant and projects could go on indefinitely.
    8. Prototype – If you are attempting something new, test out smaller versions of a project to help you decide on a final deadline. Write a 10 page e-book before your 300 page novel or try to increase your income by 10% before aiming to double it.
    9. Find the Weak Link – Figure out what could ruin your plans and accomplish it first. Knowing the unknown can help you format your deadlines.
    10. No Robot Deadlines – Robots can work without sleep, relaxation or distractions. You aren’t a robot. Don’t schedule your deadline with the expectation you can work sixteen hour days to complete it. Deathmarches aren’t healthy.
    11. Get Feedback – Get a realistic picture from people working with you. Giving impossible deadlines to contractors or employees will only build resentment.
    12. Continuous Planning – If you use a backwards planning model, you need to constantly be updating plans to fit your deadline. This means making cuts, additions or refinements so the project will fit into the expected timeframe.
    13. Mark Excess Baggage – Identify areas of a task or project that will be ignored if time grows short. What e-mails will you have to delete if it takes too long to empty your inbox? What features will your product lack if you need a rapid finish?
    14. Review – For deadlines over a month long take a weekly review to track your progress. This will help you identify methods you can use to speed up work and help you plan more efficiently for the future.
    15. Find Shortcuts – Almost any task or project has shortcuts you can use to save time. Is there a premade library you can use instead of building your own functions? An autoresponder to answer similar e-mails? An expert you can call to help solve a problem?
    16. Churn then Polish – Set a strict deadline for basic completion and then set a more comfortable deadline to enhance and polish afterwards. Often churning out the basics of a task quickly will require no more polishing afterwards than doing it slowly.
    17. Reminders – Post reminders of your deadlines everywhere. Creating a sense of urgency with your deadlines is necessary to keep them from getting pushed aside by distractions.
    18. Forward Planning – Not mutually exclusive with backwards planning, this involves planning the details of a project out before setting a deadline. Great for achieving clarity about what you are trying to accomplish before making arbitrary time limits.
    19. Set a Timer – Get one that beeps. Somehow the countdown of a timer appears more realistic for a ninety minute timebox than just glancing at your clock.
    20. Write them Down – Any deadline over a few hours needs to be written down. Otherwise it is an inclination not a goal. Having written deadlines makes them more tangible than internal decisions alone.
    21. Cheap/Fast/Good – Ben Casnocha in My Start Up Life mentions that you can have only have two of the three. Pick two of the cheap/fast/good dimensions before starting a project to help you prioritize.
    22. Be Patient – Using a deadline may seem to be the complete opposite of patience. But being patient with inflexible tasks is necessary to focus on their completion. The paradox is that the more patient you are, the more you can focus. The more you can focus the quicker the results will come!

    Featured photo credit: Estée Janssens via unsplash.com

    Advertising

    Advertising

    Read Next