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The 6 Step Plan to Get Out of Your Productivity Rut

The 6 Step Plan to Get Out of Your Productivity Rut

I have a confession to make.

95% of the time I’m on it. I’m either writing, connecting, researching, learning, or doing something to better myself and my life. But, there are some days when I don’t get a whole lot done.

I’m not necessarily a “Type A” naturally driven and productive person. I’ve just become that way over time. Sometimes that old me that wants to lay around and do nothing comes out and shows its ugly face, and it rains all over my otherwise flowing exuberant productivity parade.

Don’t feel bad if that’s you too from time-to-time. There are times when everyone has their off days, even me.

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What’s important is that you don’t let it happen too often. Most of the time you’ll take a break from your fast-paced life, then get right back on your horse and go back to getting things done.

But What Happens When You Don’t?

What happens when you get in a productivity rut?

Maybe you get sick. Maybe you’re a bit tired. Maybe you just get overwhelmed. All of these things can lead to a productivity rut and can lead to your to do list piling up until you can’t put anything else on it. Bad things indeed.

The longer you don’t do something, the more likely you are not going to do it. When you get in a productivity rut, a few days or more of not getting things done, you are in danger of developing bad habits of putting things off for good. You’re in danger of becoming… ‘gasp’… lazy…

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I feel dirty just saying it. Don’t be that four letter word. Here’s how to escape that downward spiral of productivity smashing doom before it completely turns your world upside down.

Climb Out of That Productivity Rut

1.) Awareness – First, to recognize that you’re in a rut. The telltale signs are things like feelings of getting behind, feelings of overwhelm, feeling stressed out, having low energy levels, and tasks piling up. It’s pretty easy to spot, but first you have to be aware. That’s your trigger that you need to do something more than just start doing more. You need to get back on track with a system.

2.) Make a Quick “Catch Up” List – Lists are a great way to commit yourself to getting things done. Grab a piece of paper and write down the things you need to do to feel like you’re caught up. It’s ok to put other things off in the meantime. What’s important here is eliminating those feelings of overwhelm. Be careful not to let trivial things creep into your list. Focus on the big payoffs.

3.) Look Forward – Give yourself some motivation to get caught back up. What are those things you really want to do? What is your rut holding you back from getting accomplished? Identify this and use it to keep moving towards getting your list finished.

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4.) Just Get Started – Newton says objects at rest tend to stay at rest unless acted upon by a force. But on the other hand, objects in motion tend to stay in motion until acted upon by a force. Just get started, and you’ll find it a lot easier to keep things going.

5.) Chip Away at It – Now that you know you’re behind and you know what you’ve got to do to get caught up, you have to recognize that you can’t do everything at once. Looking at a big list of tasks can often spur feelings of heavy overwhelm. Don’t let all of this scare you. Set aside an extra hour a day, 30 minutes a day, whatever you need to do to get caught up. Don’t try to do everything all at once. Do a few things here and there, and cross them off your list as you progress.

6.) Finish It – This is vital. You’re almost there. Often times when you’re overwhelmed its easy to give in to all of the things you have to do. Keep your eye on that goal from Step 3 and use it to motivate yourself to finish getting out of your rut.

Now that you’re out of your rut, use that motivation and energy to keep things moving forward in your life. Use it to move towards your ultimate goals and continue to improve your life and your level of success.

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Let’s Hear Your Stories

Have you ever been in a productivity rut? Share with the community what you did to get out of it in the comments below. What was your thinking process? How did this differ from your normal routine? What did this allow you to get done afterwards?

(Photo credit: Design element useful for concepts such as mental breakdown via Shutterstock)

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Last Updated on October 16, 2018

16 Productivity Secrets of Highly Successful People Revealed

16 Productivity Secrets of Highly Successful People Revealed

The same old motivational secrets don’t really motivate you after you’ve read them for the tenth time, do they?

How about a unique spin on things?

These 16 productivity secrets of successful people will make you reevaluate your approach to your home, work, and creative lives.

Learn from these highly successful people’s personal development skills, turn these skills into your daily habits and you’ll get closer to success.

1. Empty your mind

It sounds counterproductive, doesn’t it?

Emptying your mind when you have so much to remember seems like you’re just begging to forget something. Instead, this gives you a clean slate so you’re not still thinking about last week’s tasks.

Clear your mind and then start thinking only about what you need to do immediately, and then today. Tasks that need to be accomplished later in the week can wait.

Here’s a guide to help you empty your mind and think sharper:

How to Increase Brain Power, Boost Memory and Become 10X Smarter

2. Keep certain days clear

Some companies are scheduling “No Meeting Wednesdays,” which means, funnily enough, that no one can hold a meeting on a Wednesday. This gives workers a full day to work on their own tasks, without getting sidetracked by other duties or pointless meetings.

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This can work in your personal life too, for example if you need to restrict Facebook access or limit phone calls.

3. Prioritize your work

Don’t think every task is created equal! Some tasks aren’t as important as others, or might take less time.

Try to sort your tasks every day and see what can be done quickly and efficiently. Get these out of the way so you have more free time and brain power to focus on what is more important.

Lifehack’s CEO has a unique way to prioritize works, take a look at it here:

How to Prioritize Right in 10 Minutes and Work 10X Faster

4. Chop up your time

Many successful business leaders chop their time up into fifteen-minute intervals. This means they work on tasks for a quarter of an hour at a time, or schedule meetings for only fifteen minutes. It makes each hour seem four times as long, which leads to more productivity!

5. Have a thinking position

Truman Capote claimed he couldn’t think unless he was laying down. Proust did this as well, while Stravinsky would stand on his head!

What works for others may not work for you. Try to find a spot and position that is perfect for you to brainstorm or come up with ideas.

6. Pick three to five things you must do that day

To Do lists can get overwhelming very quickly. Instead of making a never-ending list of everything you can think of that needs to be done, make daily lists that include just three to five things.

Make sure they’re things that need to be done that day, so you don’t keep putting them off.

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7. Don’t try to do too much

OK, so I just told you to work every day, and now I’m telling you to not do too much? It might sound like conflicting advice, but not doing too much means not biting off more than you can chew.

Don’t say yes to every work project or social engagement and find yourself in way over your head.

8. Have a daily action plan

Don’t limit yourself to a to-do list! Take ten minutes every morning to map out a daily action plan. It’s a place to not only write what needs to be done that day, but also to prioritize what will bring the biggest reward, what will take the longest, and what goals will be accomplished.

Leave room for a “brain dump,” where you can scribble down anything else that’s on your mind.

9. Do your most dreaded project first

Getting your most dreaded task over with first means you’ll have the rest of the day free for anything and everything else.

This also means that you won’t be constantly putting off the worst of your projects, making it even harder to start on it later.

10. Follow the “Two-Minute Rule”

The “Two-Minute Rule” was made famous by David Allen. It’s simple – if a new task comes in and it can be done in two minutes or less, do it right then.

Putting it off just adds to your to-do list and will make the task seem more monumental later.

11. Have a place devoted to work

If you work in an office, it’s no problem to say that your cubicle desk is where you work every day.

But if you work from home, make sure you have a certain area specifically for work. You don’t want files spread out all over the dinner table, and you don’t want to feel like you’re not working just because you’re relaxing on the couch.

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Agatha Christie never wrote at her desk, she wrote wherever she could sit down. Ernest Hemingway wrote standing up. Thomas Wolfe, at 6’6″ tall, used the top of his refrigerator as a desk. Richard Wright wrote on a park bench, rain or shine.

Have a space where, when you go there, you know you’re going to work. Maybe it’s a cafe downstairs, the library, or a meeting room. Whenever and wherever works for you, do your works there.

12. Find your golden hour

You don’t have to stick to a “typical” 9–5 schedule!

Novelist Anne Rice slept during the day and wrote at night to avoid distractions. Writer Jerzy Kosinski slept eight hours a day, but never all at once. He’d wake in the morning, work, sleep four hours in the afternoon, then work more that evening.

Your golden hour is the time when you’re at your peak. You’re alert, ready to be productive, and intent on crossing things off your to-do list.

Once you find your best time, protect it with all your might. Make sure you’re always free to do your best uninterrupted work at this time.

13. Pretend you’re on an airplane

It might not be possible to lock everyone out of your office to get some peace and quiet, but you can eliminate some distractions.

By pretending you’re on an airplane, you can act like your internet access is limited, you’re not able to get something from your bookcase, and you can’t make countless phone calls.

Eliminating these distractions will help you focus on your most important tasks and get them done without interruption.

If you find yourself easily distracted and can’t focus, this method will help you overcome distractions.

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14. Never stop

Writers Anthony Trollope and Henry James started writing their next books as soon as they finished their current work in progress.

Stephen King writes every day of the year, and holds himself accountable for 2,000 words a day! Mark Twain wrote every day, and then read his day’s work aloud to his family to get their feedback.

There’s something to be said about working nonstop, and putting out continuous work instead of taking a break. It’s just a momentum that will push you go further./

15. Be in tune with your body

Your mind and body will get tired of a task after ninety minutes to two hours focused on it.

Keep this in mind as you assign projects to yourself throughout the day, and take breaks to ensure that you won’t get burned out.

16. Try different methods

Vladimir Nabokov wrote the first drafts of his novels on index cards. This made it easy to rearrange sentences, paragraphs, and chapters by shuffling the cards around.

It does sound easier, and more fun, than copying and pasting in Word! Once Nabokov liked the arrangement, his wife typed them into a single manuscript.

Same for you, don’t give up and think that it’s impossible for you to be productive when one method fails. Try different methods until you find what works perfectly for you.

Featured photo credit: Unsplash via unsplash.com

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