Advertising
Advertising

The Secret Techniques to Master Your Time

The Secret Techniques to Master Your Time

It seems that we all want a few extra hours a week to get through everything we want to. When was the last time you found yourself saying that you’ll do something when you find time for it? Everyone agrees that time is something we all want more of; more time to get through all our work, more time to be with friends and family, and more time to relax. However, how often do you find yourself rushing around like a headless chicken desperately trying to get everything done. or feeling frustrated and bordering  on rage because you just simply don’t have the time you want? Feeling stressed and overwhelmed constantly is not fun at all, so why is change so hard?

We live in a world where we want instant solutions and gratification, but for a price, of course, and the least amount of effort on our part. When we need something to be fixed or changed, it’s easy to go and buy a solution, but what about those problems that aren’t so tangible, like time? Of course, those who master their time have developed skills and learnt techniques, but they all share something else which is the root of their success—a mindset that enables them to manage their time effortlessly. Improving the way you manage your time really starts with the way you view time, your perspective.

Advertising

Getting Organized

Everyone has the same 24 hours in their day, yet it’s obvious that many people achieve more in a few months than most people do in years. Why is that? I have heard so many different excuses, and among my favorite are definitely “I was born this way, I’ve always been disorganized“—really? I didn’t know there was a gene for disorganization. Another is, “it will make me less creative and restrict my freedom“—on the contrary, being organized actually frees your mind up to be more creative! Let me ask you a question, do you believe that managing your time is in your control? In other words, do you believe it is possible? If you don’t, I’m glad you are reading this because your mindset is definitely influencing your results.

Advertising

If you think that you don’t have time to do anything, you will most probably find that you don’t. If you think that you are unable to take control of the reins and manage your time, that is what your experience will be. Your external world reflects your internal world, your thinking. If you are disorganized on the outside, you most likely feel disorganized on the inside, which is why you need to start with mastering your mindset. We cannot buy or create more time, but we can make more time by creating a time management mindset.

Advertising

Tips to Get You Started:

  1. The blame game: Stop blaming others for your results; you are responsible for how you spend your time and what you achieve with it—it’s that simple. It’s easy to blame others for not being able to accomplish what you needed to, but you have to take responsibility.
  1. Self sabotage: Stop telling yourself that you won’t get things finished on time, or you won’t be able to find time to do something. Those who manage their time successfully never set themselves up negatively, because that is what you are doing by affirming before you have even started that it will turn out badly and not work out. Remember that what you expect, you get! Catch yourself from limiting phrases like this, and be more positive. You will feel more empowered and in control by affirming to yourself that it will work out well, and your actions will be directed accordingly.
  1. Think: This might seem like a strange tip, but I’m not referring to your daily thoughts—I am referring to the way you think habitually. What normally happens when you have to plan your day ahead of time, or rearrange your schedule? Develop the habit of always looking for opportunities to leverage your time, prioritizing your actions in your mind, and knowing the best way to focus your actions. The way you plan your days and perform your tasks are directly related to your thinking, so if you are not seeing the results you want, change the way you think in that area.

You can learn all the techniques and tools in the book, but if you don’t believe that it will help or your negative thoughts keep you struggling with time, you won’t ever really master your time—until you master your mindset.

“A man must be master of his hours and days, not their servant.“ – William Frederick Book

Three questions to ponder:

  • How does your way of thinking influence the way you manage your time?
  • What are the consequences of keeping the same mindset you have now?
  • And what are the benefits if you change the parts that don’t support you?
Advertising

More by this author

Kirstin O´Donovan

Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

How To Break the Procrastination Cycle Why To-Do Lists Don’t Work (And How to Change That) Why Setting Goals is Essential for Success in Any Area How To Control Your Emotions Effectively 20 Inspiring Vision Statement Examples (2020 Updated)

Trending in Productivity

1 15 Best Productivity Hacks for Procrastinators 2 How to Stop Bad Habits: 9 Scientifically Proven Methods 3 How To Be A Successful Person (And What Makes One Unsuccessful) 4 How to Lead a Team More Effectively and Be a True Leader at Work 5 10 Powerful Ways to Influence People Positively

Read Next

Advertising
Advertising
Advertising

Last Updated on April 6, 2020

15 Best Productivity Hacks for Procrastinators

15 Best Productivity Hacks for Procrastinators

Let me guess.

You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

1. Give (10+2)*5 a Try

Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

Advertising

The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

2. Use Red and Blue More Often

Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

3. Create a Break Agenda

List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

4. Set a Timetable for Your Tasks

Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
9:10 – 10:00 am – Internet research
10:00 – 10:45 am – Look through existing files
10:45 – 11:00 am – Break time!
11:00 – 12:00 pm – Outline the research report

Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

Advertising

5. Take It Outside!

Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

6. Become Productively Lazy

Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

7. Assign a ‘Task Deputy’

It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

8. Consider a Gadget-Free Desk

According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

9. Prepping the Night

Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

Advertising

10. Do a 7-Minute Workout in the Morning

Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

11. Set-up Mini Tasks

If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

12. Create an Inspirational Board or Reminder

I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

13. Redecorate Your Room

Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

Advertising

14. Ready Your Nibbles

You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

Bonus productivity hacks you can do at home:

15. Schedule Your Chores

Write down your chores in a weekly basis with matching day and time when you should be doing these.

For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

More Tips to Overcome Procrastination

Featured photo credit: Glenn Carstens-Peters via unsplash.com

Reference

Read Next