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The Perils of Overplanning

The Perils of Overplanning


    Often the most effective productivity comes not from thorough planning, but from a distinct lack of planning (or at least less planning.) This flies in the face of traditional best practices regarding productivity and an organization. It seems counter-intuitive on the face of it, but in many instances, planning can actually be damaging. We need to be clear that we are really talking about unnecessary planning or excessive planning.

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    There are many times when at least a modicum of planning is extremely necessary and highly beneficial. In addition, there are many situations where planning is required, demanded, mandated as in any business or career settings. However, as with everything, when taken to excess a good thing crosses the line into harmful, or at least wasteful.

    Planning perils

    Out of proportion planning: Sometimes we take longer to strategize and map out a plan than the actual time the project or task actually requires to complete. I suppose there are certain situations where this makes sense, as in the adage, “measure twice, cut once.” So if you’re a member of the bomb squad and your job is to defuse ticking time bombs, please take the time to plan even if the action only takes 30 seconds. However, for the vast majority of us who do not face such dire consequences, we have to determine, based on the importance, difficulty, or link of the project, how much planning is actually required or if planning is actually advisable at all.

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    Time wasting planning: We need to consider the overall picture of our available time. When we engage in excessive planning, we are using precious time that could possibly be used in a more valuable manner. Determine what time opportunity is lost and whether time spent planning is worth the trade off in the long run. Many times the answer is yes, because of effective planning can prevent more work or complications later on. However, at other times the answer is no, but the habit of planning has simply become part of our routine process.

    Procrastination planning: Occasionally, perhaps even frequently planning or over-planning can actually be a form of procrastination. We certainly appear to be responsible and organized, and efficient, but that’s a facade. In actuality, what we’re really doing is using planning as a way to justify deferring a task, by spending unnecessary time planning how to do the task instead of actually doing it. This is just sneaky procrastination disguised as prudence.

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    When planning is justified

    • When undertaking a project or task that hasn’t been done before planning may be necessary to determine the correct actions.
    • When the project is of a collaborative nature, planning is necessary for clarity of roles and accountability.
    • When the consequences of a misstep could be disastrous, planning is certainly justified.
    • When a project is extremely complex or is comprised of many steps or phases, effective planning can help ensure that each step or phase is completed in the appropriate order and according to its timetable.

    Effective and efficient planning is absolutely crucial to maximize productivity, organization, goal achievement, and success. The danger is in not being clear in regards to the amount of time and effort you should be spending on planning. Use your time and energy wisely and efficiently by being honest and realistic about how much planning is actually necessary.

    Exceptionally organized individuals need to be extremely wary of automatically clinging to their default habit of detailed planning. Planning can actually be an addiction for the naturally productive and organized among us. The best way to avoid falling into the over-planning trap is to determine the minimum amount of planning required, way the use of planning time against other available activities and then stop planning and start doing.

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    (Photo credit: Round Table Planning via Shutterstock)

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    Royale Scuderi

    A creative strategist, consultant and writer who specializes in cultivating human potential for happiness, health and fulfillment.

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    Last Updated on December 13, 2019

    7 Steps For Making a New Year’s Resolution and Keeping It

    7 Steps For Making a New Year’s Resolution and Keeping It

    Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

    Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

    Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

    Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

    1. Just Pick One Thing

    If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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    Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

    Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

    2. Plan Ahead

    To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

    Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

    Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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    3. Anticipate Problems

    There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

    4. Pick a Start Date

    You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

    Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

    5. Go for It

    On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

    Your commitment card will say something like:

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    • I enjoy a clean, smoke-free life.
    • I stay calm and in control even under times of stress.
    • I’m committed to learning how to run my own business.
    • I meditate daily.

    6. Accept Failure

    If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

    If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

    Perseverance is the key to success. Try again, keep trying and you will succeed.

    7. Plan Rewards

    Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

    Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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    Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

    Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

    Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new? Why not pick one from this list: 50 New Year’s Resolution Ideas And How To Achieve Each Of Them

    Featured photo credit: Ian Schneider via unsplash.com

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