Advertising
Advertising

The Perfect Productivity Tool

The Perfect Productivity Tool
    Photo credit: otherjoel (CC BY 2.0)

    First thing is first.

    I’m quite sorry for the bait-and-switch that I just led you into. This post won’t really tell you what the “perfect” productivity app, suite of tools, or new service is. There are a lot of other articles out there that try to do that though – in fact, you can do a search for many of them right here at Lifehack.

    What we will be talking about today is the idea of creating your own “perfect” productivity system setup with the many tools that are at your disposal. We live in an age of a flurry of new todo apps, text editors, and services that are supposed to make you more productive.

    But, what I have found is that these choices make us look for the next “perfect” system that will help us get things done rather than get things done.

    Advertising

    No system is perfect

    Sorry.

    I know you think that you OmniFocus setup shows just how complicated and intricate your life is and that your tagging system in Evernote is set up perfectly to express the taxonomy of your worklife. But, in reality, you are wasting a lot of time striving for a system to be perfect that will never be.

    If you deal with this overwhelming feeling that your productivity systems and processes have to be perfect to use then I challenge you to try to go back and use paper to get things done for a little while. Paper is a great tool because it shows you exactly what you need and don’t need.

    Want to get close to a perfect productivity setup? Then strip your system down to see what is needed and what isn’t. When I took this challenge, I found that linking of projects to tasks, contexts, due dates, and tags were pretty much all I needed to get things done in my personal and “professional” life.

    Advertising

    It’s in the use

    It took me quite a long time to reach the point where I can call myself “confortable” with my productivity tools and workflows. Instead of finding the applications and tools that “had the most features” or “synced across multiple operating systems and devices”, I had to step back and see just how I was going to use these tools.

    For me, portability and “syncability” were very important as I am a commuter and work a day job. I work on different operating systems through the day so having tools that are somewhat agnostic is important, yet at the same time having tools for each operating system is something I can’t get around (ie. Visual Studio for programming on Windows).

    So, to create your perfect productivity system you need to know exactly how you will be using it, what features you need, and if it needs to work cross-platform. After knowing that try to pick the tools that closely meet your requirements and then stop looking for new ones and actually use them.

    I have to tell myself this on a daily basis. You should too.

    Advertising

    Don’t over-complicate things

    I’ve got a friend that constantly tells me that I over-complicate the simplest things. Nothing is further from the truth when it comes to my productivity and personal systems.

    You may think that you need that one, awesome feature in that new, shiny application. You probably don’t. The problem is that people that like the idea of “being productive” and gushing over productivity pr0n may artificially complicate projects and problems to create a need for a system that isn’t needed.

    This takes me back to the quote that Einstein said that Mr. David Allen (of GTD fame) throws around:

    “Make everything as simple as possible, but not simpler.”

    Yes, your projects and your problems may be complicated, but you don’t need to make them more so because you have to figure out the right way to tag something or the proper naming convention for a text file (this one trips me up all the time!).

    So, what can you do?

    Some common advice still stands.

    Try paper out for a while to find out what you need and don’t need in a system. Consider some simpler task managers and using straight text files. The omissions of functionality will be glaring and you won’t be able to put up with them for long. Then you can move on to the “proper” tools and systems that meet your needs.

    Once you find those tools and systems. Stop. Then be productive with them by getting things done faster and better.

    Advertising

    More by this author

    CM Smith

    A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

    Design Is Important: How To Fail At Blogging 7 Tools to Help Keep Track of Goals and Habits Effectively 6 Unexpected Ways Journaling Every Day Will Make Your Life Better Why Getting Things Done is the Best Productivity System For You How to Beat Procrastination: 29 Ways to Beat It Once and for All To Automate or not to Automate Your Personal Productivity System

    Trending in Productivity

    1 Your Beliefs About Success May Be Holding You Back 2 10 Websites To Learn Something New In 30 Minutes A Day 3 7 Most Difficult Languages In The World to Learn For English Speakers 4 7 Ways Learning a Language Will Make You a Better Person 5 8 Life-Changing Skills You Can Learn in Less Than 6 Months

    Read Next

    Advertising
    Advertising
    Advertising

    Published on June 19, 2019

    Your Beliefs About Success May Be Holding You Back

    Your Beliefs About Success May Be Holding You Back
    Pause for a moment and think about how you would describe success.

    If your description is dominated by money or status, then your image of success is faulty.

    For example, there are countless people who have these assets but don’t feel successful. Some of these people have enormous amounts of disposable income, but work so many hours during the day that they have no life beyond their work.

    Would you regard these people as successful?

    At first glance, I likely wouldn’t.

    And, then there are the endless celebrities who go from fame to failure (think bankruptcy, addictions and worse).

    Are they successful?

    Probably not.

    In truth, success is about happiness and fulfillment in life.

    But, there is more than one definition of success. Just look at the above example of the person who worked too hard to spend their money. If they’re happy with their life, then we shouldn’t criticize their version of success.

    So how about you? Do you have a clear definition of what success looks like for you?

    If you don’t, you’ll be constantly chasing someone else’s idea of success, and could find yourself totally unfulfilled and miserable.

    The good news is that over the next few minutes, I’m going to give you the tools you need to build a crystal clear picture of YOUR SUCCESS.

    Positive Thinking

    With the right attitude, anything can seem possible.

    For instance, if you’re fed up with your job, but do nothing to change it, then you’ll likely be stuck there for years to come. But, if you see the job as a stepping stone to something bigger and better, then not only will you enjoy your work more, but you’ll have something positive to aim towards (e.g., a promotion or new job).

    The example above demonstrates a little-known factor of success… suffering!

    Yes, suffering may be a negative thing that most people go out of their way to avoid; but successful people use suffering as a springboard to big achievements. Mindset really does separate the losers from the winners.

    Another thing you can do, is to gradually build up your positivity and confidence by tracking your progress towards your goals. And, each time you accomplish something – however small – be sure to celebrate it!

    This is a great way to propel you towards success.

    The Purpose of a Purpose

    What is your purpose in life?

    These are questions I suggest you spend some time thinking about. To help you find the answers, consider the following:

    If you just seek a career, all you will find is a career.

    But, if you seek a purpose, you’ll find something much more than a career – you’ll find your calling. And when you’ve found this, and you begin following it, you’ll be firmly in the middle of the happiness, satisfaction and success zone.

    This is backed by science, with research showing that people who have a purpose and meaning in life have an increase in:[1]
    • Overall well-being
    • Mental and physical health
    • Resiliency
    • Self-esteem

    But, don’t mistake seeking happiness and success as your purpose. These things are a natural result of following your purpose – but shouldn’t be your focal point.

    Austrian Neurologist and Holocaust survivor Viktor Frankl said it well:

    “It is the very pursuit of happiness, that thwarts happiness.”

    What about YOUR purpose?

    If you’re struggling to identify it, look for the things in your life that you’re good at, enthuse you, and provide a benefit to the world.

    Becoming a Better You

    Are your beliefs holding you back?

    If yes, here are three things you can do RIGHT NOW to break out of your mind trap:

    1. Boost Your Confidence: you can do this by overcoming challenges that come your way. For example, if you have a fear of public speaking, face this challenge head-on by agreeing to do regular presentations for your company, or by joining a public speaking organization like Toastmasters International. Speak in public often enough, and your fear of it will plunge like a river going over a waterfall.
    2. Develop Healthy Habits: I’m talking about positive habits that will serve you day in, day out. Habits such as lifelong learning, eating well, and waking up early. When these things are automatic for you, you’ll reap incredible benefits from them. Take eating well, for example. You’ll feel better. You’ll look better. And you’ll have way more energy to make things happen in your life.
    3. Invoke the Magic of Goal Setting: Without goals, you’ll drift through life like a plastic bottle in the sea. But with goals, you’ll be like a 100m sprinter running towards the finishing line. Goals really are powerful tools. They’ll direct your focus and energy, and will allow you to track your progress in life. I recommend the SMART goal-setting method (find out about this here).

    And, always remember… don’t compare yourself to others; only compare yourself to who you were yesterday.

    Each step you take forward is making you a better version of you.

    Success Is Self-Love

    I encourage you to take the tips I’ve shared in this article and put them into action in your life. Ideally, starting right now!

    Firstly, transform your mindset by facing up to challenges and overcoming them. Then spend time to discover your purpose. And, once you’ve found it – start following it.

    Becoming a better version of you will take some time, but will be worth the wait. Not only will you reach into untapped potential in your life, but you’ll also develop respect and love for yourself along the way.

    So don’t let your beliefs hold you back anymore. BREAK FREE from them and start enjoying a happy, healthy and successful life.

    Featured photo credit: Razvan Chisu via unsplash.com

    Reference

    Read Next