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The Only 2 Tricks You Need for Maximum Productivity

The Only 2 Tricks You Need for Maximum Productivity

    For the past 10 years I’ve been a student of productivity. In high school I managed to make the honor roll while running a small business. In college I became a master of acing tests without actually learning the material (the trick is to figure out what the professor will ask and then memorize the necessary information). When I started my second business in the heart of the recession I knew that I had to be a productivity ninja if I wanted a fighting chance.

    I tried everything. I experimented with virtually every legal stimulant, used computer programs to prevent distractions, tried to check my email only once a day, followed GTD to a T… the list goes on.

    Through it all, I learned that there are only two tricks you need to achieve maximum productivity.

    But first it’s important to understand that if you’re not feeling great you’re not going to be able to hit maximum productivity. Take good care of yourself. It’s the foundation for everything.

    With that in mind, here are the only two tricks you’ll ever need to reach maximum productivity:

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    Plot your day

    Most of us go to work and start working. Our time is spent either reacting to work as it comes in (emails, calls, assignments from the boss, etc) or working on things that are due soon.

    Working this way is very haphazard. It forces your focus to flicker, and it doesn’t guarantee that you’re dedicating time to the really important things, especially the important stuff that isn’t due soon.

    Instead of diving right in, the first thing I do when I get to my desk is I open up a word document, look at my to-dos and emails, and then figure out how to fit everything in.  I literally write out my schedule for the day. My schedule for today looks like this:

    10:00 – 10:10: Plotting the day

    10:10 – 11:10: Blogging (edit and post Necessary Suffering, write LifeHack article on productivity)

    11:10 – 12:10: Work on new white paper

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    12:10 – 12:30: Email

    12:30 – 1:00: Grocery (spinach, garbanzos, canned tomato, onion)

    1:00 – 1:45: Lunch with Will from Ingenuity Prep

    1:45 – 2:00 Prep for call about guest lecture at Georgetown

    2:00 – 3:45 Call with Jay about guest lecture

    3:45 – 4:00 Prep for call about upcoming speech at BSU

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    3:00 – 4:00 Call with team at BSU

    4:00 – 5:00 CRM

    5:00 – 6:00 Email

    Writing a schedule for the day keeps you focused and productive, and it ensures that all the important things are getting your attention. Spend ten minutes in the morning plotting your day and then stick to it.

    Carve out time each week to reflect and calibrate.

    If you really want to be productive throughout the day, one of the most important things to understand is how your daily work fits into the bigger picture of your work and life.

    Most of us are so busy that we don’t bother reflecting. That’s a mistake. Nothing is more important than reflecting on your work and your life – how else would you know that you’re on the right track?

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    Find a few hours each week to reflect. I use Fridays from 3-5. No real work gets done at this time anyways.

    The questions I ask myself:

    • What went well this week? How can I carry that into next week?
    • What went poorly this week? How can I prevent that next week?
    • Did this week fit into my bigger vision? If not, how can I change that next week?
    • What are the 3-5 most critical things for me to be working on next week?

    All that is left for you to do is make sure you are improving a little bit each week and that your work ties into your bigger vision. An easy way to do this is to schedule time each day for the tasks that you have predetermined to be the most important.

    We all want to achieve maximum productivity and efficiency. Doing so requires blending our day-to-day with the big picture and using our time thoughtfully. Starting your day by plotting how you’ll use your time, and spending an hour or two each week calibrating and reflecting, will enable you to hit maximum productivity.

    (Photo credit: Stitched panoramas via Shutterstock)

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    Last Updated on February 15, 2019

    7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

    7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

    There’s nothing more fulfilling than the sense of accomplishment you get by achieving your business goals.

    Gone are the days when you used pen and paper to take notes and manage your work day. As millennials are relying heavily on technology to manage almost everything from finances to their personal fitness, goal tracking apps are also becoming increasingly popular.[1]

    In this piece, we will shed some light on 7 such goal tracking apps that you can use to streamline your operations.

    I have handpicked these apps from a software rating web services site Best Online Reviews. Industry experts review software on these websites and help businesses to find the right solutions to meet their various, unique business requirements.

    1. Aha!

      Aha! is a California-based roadmap software provider and offers excellent goal tracking app that lets you define goals and objectives for projects. The app also lets you list out primary tasks and allows you to focus on them.

      Hosted securely on the cloud, the app offers enhanced communication tools for sharing updates through emails with select colleagues or the entire organization.

      Aha! is available on multiple platforms such as the web, Android, iOS, Windows, etc. and starts from $59 per month per user.

      Available for Web

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      2. Asana

        Asana is one of the more popular project management apps available for businesses. It lets you organize all your team’s work, such as setting up and tracking goals, creating tasks, sharing files and notes, etc.

        Asana also allows your team to organize all their tasks and focus on urgent priorities. Moreover, the app offers a delightful user experience that makes task management simple and easy.

        Asana is available on multiple platforms from PCs and Mac to iOS and Android. Multi-channel adaptability makes Asana the perfect choice to track your goals anytime, from anywhere.

        Available for iOS | Android | Web

        3. Basecamp

          Basecamp is an excellent tool to manage all your team’s projects and keep your activities organized. It opens a new thread for every task and that task is visible by the whole team.

          With Basecamp, you can schedule tasks, add to-dos, discuss tasks by adding comments, add files and attachments, and much more.

          The app is available on both mobile and desktop platforms and costs $99 per month. It is available on the web, Android, and iOS platforms and offers excellent multi-channel access.

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          Available for iOS | Android | Web

          4. Forecast

            An efficient tool for successful task management, Forecast is also a popular goal tracking app. Apart from effective milestone tracking, the app also offers convenient status reporting.

            Forecast uses project history to let you know the status of your current work. Moreover, it uses the power of artificial intelligence (AI) to provide high-quality assistance. It is a robust app for small teams to track goals and time.

            Forecast is available for free and comes with Android and iOS app support. The premium version of the app starts from $19 per month per user.

            Available for Web

            5. Wrike

              Wrike is a cloud-based collaboration and project management app that successfully manages projects from start to finish. It lets you create tasks, track work progress and retrieve reports with ease.

              The app also gives real-time work updates and helps team members to understand their work priorities. A custom report builder helps you to generate in-depth reporting.

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              Wrike’s premium version is available from $9.80 per month per user and is available on multiple platforms.

              Available for iOS | Android | Web

              6. Todo.vu

                Todo.vu is a unique platform that delivers enhanced customer relationship management (CRM), task management, time tracking, and billing functionality in a single app.

                According to Capterra, it’s an ideal app for freelancers and consultants, who are looking for tools to improve efficiency and transparency.

                Although the app is free to use with basic features, the premium plan starts from $5 per month per user. The app also comes with calendar sync and task reminder functionality to keep you on track, always.

                Available for Web

                7. Flock

                  Looking for a tool to simplify task management? Try out Flock.

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                  Flock comes with enhanced goal tracking and additional features like instant messaging.

                  Moreover, Flock offers tons of integrations with tools such as Google, MailChimp, Jira, Dropbox, etc. It is a powerful tool that’s packed with robust features such as reminders, notes, polls and to-dos.

                  Even though you can use the tool for free, the paid version of Flock is available from $4.50 per month per user.

                  Available for iOS | Android | Web

                  Conclusion

                  Businesses need high-quality project management tools to streamline collaboration and operations. Enhanced goal tracking apps make it easy for your team to improve productivity by keeping its tasks organized.

                  But it’s essential that you choose an app that meets your unique business requirements. You can choose from the above-mentioned apps to streamline operations and improve the productivity of your team.

                  Featured photo credit: Alvaro Reyes via unsplash.com

                  Reference

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