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The New Lifehacking #3 – Avoiding Failure With Improvement Goals

The New Lifehacking #3 – Avoiding Failure With Improvement Goals

In the prior article in this series, I shared that it’s important to figure out the nature of your current time management system before running to the Internet, books, or programs to find random tips, tricks and shortcuts. I emphasized that when you conduct a random chase, you could end up becoming a tip-a-holic: someone who frantically searches for the latest tip with no real purpose in mind.

For most people, doing an assessment is a good start, but it’s hardly enough. Even the very best assessment that reveals your faults might take you in the wrong direction because there’s an assumption made by the creator that you can’t escape: her/her concept of “ideal” performance. Their particular ideal may not be the same as yours, however.

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After the assessment is complete and you have received the results, the next step is important. In the training I conduct with clients, I describe a range of skills from low to high, using a scale of martial arts belts ranging from White (beginner) to Black (expert.) I issue a warning at the same time: “The point is not to become obsessed about gaining the highest belt possible in the shortest amount of time.” In fact, that’s a good way for you to fail. Instead, you need to set your own goals using the tool’s results. Ideally, your goals should cover each of the behaviors from the assessment, and incorporate a realistic time-frame in which to accomplish them.

Why is this important?

Consider what happens in the life of young tennis players: As they proceed up the ranks, they set goals that are appropriate for their age group. Some just want to enter the top 10 in their city, while others want to dominate their national age group. Neither goal is betterthey are just different.

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As professionals, we need to take the same approach to improving our time management systems. We are all different from each other, and don’t need to have the same level of productivity in order to be effective in our lives. I might be quite happy with a Yellow Belt; a level of accomplishment that might produce havoc in your life. I might not need an upgrade for another ten years, while you might need to put one in place every six months, just to keep up with a fast-changing life.

This may all sound like common sense, but it flies in the face of the conventional wisdom. There are many productivity systems being sold today that promise to “Triple Your Productivity Overnight.” It’s like selling a 10-year old tennis prodigy on the idea of “Winning Wimbledon in 2 Years!” We laugh at outrageous productivity promises but they come in different guises and offer no form of actual measurement: “Save 30 days per year.” “Stop wasting 2 hours per day.” “Instantly double your income by 33.3% by managing your time better.” “Implement this one time saving tip and…”

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Fact from Fantasy

Turning away from outlandish claims, how do you know whether your improvement plans are sound? The following checklist can be used to separate fact from fantasy.

  • Have you done a diagnosis of your current skills?
  • What are the symptoms (if any) that your current level of skills are too low for your life’s demands?
  • Do you know the level of demands to be placed on your time in the future? (personal, business, community, etc.)
  • Are the goals in your plan realistic, and gentle enough to almost guarantee success?
  • What role does changing technology play in bringing new demands in your life?

As you can imagine, a part-time graduate student who is single and has a 5-year-old, has completely different needs than a 24-year-old who’s just entering the workforce. Unfortunately, most books and programs fail to distinguish between them. In their one-size-fits-all thinking they assign them all the same goals… and no idea how quickly they should be accomplished.

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This is a huge disservice. Many, many people fail because they try to follow someone else’s goals at the pace they recommend. They come to learn the truth that researchers have learned: implementing behavior change is tough work and advertising that “It’s Easy!” may provide a catchy headline that sells, but in the end it leads to customers feeling guilty, or that something must be wrong with them.

Let’s back the heck up. We are all different to begin with, so we need to set unique goals that suit our needs, and we need to attempt to achieve them at a speed that almost guaranteed success. It’s time for us to stop failing at time management, and take our destinies into our own hands.

More by this author

Francis Wade

Author, Management Consultant

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Last Updated on May 24, 2019

How to Be Productive at Home and Make Every Day a Productive Day

How to Be Productive at Home and Make Every Day a Productive Day

If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

Below you’ll find six easy tips that will help you make the most out of your time:

1. Create a Good Morning Routine

One of the best ways to start your day is to get up early and eat a healthy breakfast.

CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

If you aren’t sure how to make morning routine work for you, this guide will help you:

The Ultimate Morning Routine to Make You Happy And Productive All Day

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2. Prioritize

Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

    If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

    Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    3. Focus on One Thing at a Time

    One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

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    Need a little background noise to keep you on track? Try working in a coffee shop.

    Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

    Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

    And here’s some great apps to help you focus: 10 Online Apps for Better Focus

    4. Take Breaks

    Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

    To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

    After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

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    I like to work in 25 and 5 minute increments, but you should find out what works best for you.

    5. Manage Your Time Effectively

    A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

    How do you know when exactly you have free time?

    By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

    With this data, you can better plan out your day and keep yourself on track.

    Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

    A bonus tip, even your real free time can be used productively, find out how:

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    20 Productive Ways to Use Your Free Time

    6. Celebrate and Reflect

    No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

    Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

    Try these 10 questions for daily self reflection.

    More Articles About Daily Productivity

    Featured photo credit: Unsplash via unsplash.com

    Reference

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