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The New Lifehacking #3 – Avoiding Failure With Improvement Goals

The New Lifehacking #3 – Avoiding Failure With Improvement Goals

In the prior article in this series, I shared that it’s important to figure out the nature of your current time management system before running to the Internet, books, or programs to find random tips, tricks and shortcuts. I emphasized that when you conduct a random chase, you could end up becoming a tip-a-holic: someone who frantically searches for the latest tip with no real purpose in mind.

For most people, doing an assessment is a good start, but it’s hardly enough. Even the very best assessment that reveals your faults might take you in the wrong direction because there’s an assumption made by the creator that you can’t escape: her/her concept of “ideal” performance. Their particular ideal may not be the same as yours, however.

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After the assessment is complete and you have received the results, the next step is important. In the training I conduct with clients, I describe a range of skills from low to high, using a scale of martial arts belts ranging from White (beginner) to Black (expert.) I issue a warning at the same time: “The point is not to become obsessed about gaining the highest belt possible in the shortest amount of time.” In fact, that’s a good way for you to fail. Instead, you need to set your own goals using the tool’s results. Ideally, your goals should cover each of the behaviors from the assessment, and incorporate a realistic time-frame in which to accomplish them.

Why is this important?

Consider what happens in the life of young tennis players: As they proceed up the ranks, they set goals that are appropriate for their age group. Some just want to enter the top 10 in their city, while others want to dominate their national age group. Neither goal is betterthey are just different.

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As professionals, we need to take the same approach to improving our time management systems. We are all different from each other, and don’t need to have the same level of productivity in order to be effective in our lives. I might be quite happy with a Yellow Belt; a level of accomplishment that might produce havoc in your life. I might not need an upgrade for another ten years, while you might need to put one in place every six months, just to keep up with a fast-changing life.

This may all sound like common sense, but it flies in the face of the conventional wisdom. There are many productivity systems being sold today that promise to “Triple Your Productivity Overnight.” It’s like selling a 10-year old tennis prodigy on the idea of “Winning Wimbledon in 2 Years!” We laugh at outrageous productivity promises but they come in different guises and offer no form of actual measurement: “Save 30 days per year.” “Stop wasting 2 hours per day.” “Instantly double your income by 33.3% by managing your time better.” “Implement this one time saving tip and…”

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Fact from Fantasy

Turning away from outlandish claims, how do you know whether your improvement plans are sound? The following checklist can be used to separate fact from fantasy.

  • Have you done a diagnosis of your current skills?
  • What are the symptoms (if any) that your current level of skills are too low for your life’s demands?
  • Do you know the level of demands to be placed on your time in the future? (personal, business, community, etc.)
  • Are the goals in your plan realistic, and gentle enough to almost guarantee success?
  • What role does changing technology play in bringing new demands in your life?

As you can imagine, a part-time graduate student who is single and has a 5-year-old, has completely different needs than a 24-year-old who’s just entering the workforce. Unfortunately, most books and programs fail to distinguish between them. In their one-size-fits-all thinking they assign them all the same goals… and no idea how quickly they should be accomplished.

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This is a huge disservice. Many, many people fail because they try to follow someone else’s goals at the pace they recommend. They come to learn the truth that researchers have learned: implementing behavior change is tough work and advertising that “It’s Easy!” may provide a catchy headline that sells, but in the end it leads to customers feeling guilty, or that something must be wrong with them.

Let’s back the heck up. We are all different to begin with, so we need to set unique goals that suit our needs, and we need to attempt to achieve them at a speed that almost guaranteed success. It’s time for us to stop failing at time management, and take our destinies into our own hands.

More by this author

Francis Wade

Author, Management Consultant

How To Manage A Post-College Productivity Dip Why You Need to Understand and Accept Your Productive Type A Tendencies The New Lifehacking #7 – Why You Should Be Open to New Stuff, But Wary About Using It The New LifeHacking #6 – Staying Away from Harmful Gadgets The New Lifehacking #5 – Tricking Yourself into Making the Changes You Need

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Last Updated on June 17, 2019

Ditch Work Life Balance and Embrace Work Life Harmony

Ditch Work Life Balance and Embrace Work Life Harmony

How do you usually go about your day?

Do you wake up in the morning, get ready for work, and then spend the whole day looking forward to being at home and unwinding?

We often hear about work life balance – having a good balance between work and personal time. Whilst this may sound like a smart idea, it can also imply that we should dedicate at least half of our time to work–and sacrifice time for our “personal life”.

To me, that seems… off balance. Because, the truth is, it’s nearly impossible to split your time equally between the two. And, you may end up stressing out if you’re not able to meet that expectation of balance.

Instead, why not think of having work life harmony instead?

With this mindset, you can actually integrate work into your life in a way that feels more complete. This way, you don’t need to view work and having personal time as separate.

So, how do you achieve work life harmony?

Work Life Harmony Explained

The difference between work life balance and work life harmony is pretty simple. With the former, there is an implication that you have to sacrifice your “life” for work. But, this is the worst way to go about things! How can you truly be at peace in life if you dread 8 hours of your day?

Work life harmony on the other hand, allows your work to be a part of your life. This means that you can choose to be happy both at home, and at work! Work no longer needs to be seen as the ‘bad’ or un-fun activity.

Having work life harmony also ensures you’re truly present in whatever place you find yourself.

Just take a look at Jeff Bezos, CEO of Amazon for example.

He uses a non traditional approach to work by making time for breakfast every morning with his family, doesn’t set his alarm before going to bed, schedules surprisingly few meetings, and still puts aside a few minutes every day to wash his own dishes.

He believes that all his staff should stop trying to achieve a ‘balance’ in their work and personal lives as that implies a trade off. Instead, he envisions a more holistic relationship between the two.

As the world’s richest man, he must be doing something right!

Rethink Time Management

Now, when we think of striking a balance, we usually associate it with time, don’t we? How much time are we spending at work versus how much time are we spending in our personal lives? Are we taking enough time to be with our loved ones, to do meaningful activities with others or even for ourselves, or are we just dedicating all our time to work?

This is the so-called-balance that many struggle with.

With work life harmony, we learn to rethink time management. By re-assessing how you manage your time, you’ll have a lot more of it. It’s incredible how much time can get wasted over the period of a day–especially when you’re not accurately tracking it.

Unfortunately, unless you’re consciously making an effort, your brain is not always the best at making accurate judgement calls when it comes to prioritizing. It tends to have a bias towards short term benefits and short term costs.

As there are often many more options our brains link to short term benefit; when you’re trying to focus on a task that gives you a long term benefit, that task usually becomes low priority. This is otherwise known as Priority Chaos.

In order to overcome this and be in better control of your time, identify the tasks that need the most focus to get accomplished. If it’s a big task, then it’s good to break it down into smaller bite-sized actions that will provide you with a clearer short term benefit.

When setting up tasks, give yourself a time limit. The brain has a bias towards short term benefits, and your attention span is limited, so if your tasks are going to take ages to complete, you’ll end up losing focus… and wasting time.

Once you have all your tasks written down, it’s time to prioritize them. Since you have a time limit, your focus should be on the top priority tasks. By doing this, you will already be able to get more done in less time at work!

Have Passion for What You Do

Managing your time is important in achieving that work life harmony. But, perhaps of greater importance, is loving what you do in life. One of the most effective ways to achieve a work life harmony is to really enjoy, or find a purpose, in what you do for a living. Even though everyone isn’t always lucky enough to find a position that pays them for pursuing their passion, you can strive to find meaning in what you are already doing, or pursue something new entirely!

For example, say you work at an office that sells paper. While many people wouldn’t consider this a world changing pursuit, I beg to differ. Think of all the individuals in the world that rely on paper. From creative types to quantum physics experts, your role at your workplace brings incredible value to many many people all over the world. You will have, without a doubt, helped bring a new idea into existence. Several new ideas to be precise.

So, think about what you’re doing now. Is it something that allows you to embrace your passion?

Or perhaps you might not even know what it is that you love or enjoy doing. Why not explore and reflect on what gives you joy and contentment? Is there an area or industry that you could see yourself exploring to experience that fulfillment?

Can you find a deeper purpose in what you’re already doing?

When you’re able to find meaning in your work, you’re that much closer to achieving work life harmony.

Don’t Be Intimidated By Obstacles and Limitations

Creating work life harmony is also about understanding yourself–which includes your limitations and past obstacles–as this allows you to become more resilient.

If you never had to experience struggles, challenges or setbacks, then you would never be forced to adapt and mature. So in theory, having to face obstacles in life is actually quite necessary.

Most of us think of setbacks and obstacles as negative. Though, if you’re able to maintain an optimistic attitude, you’ll almost always have a higher chance of success of overcoming those obstacles to reach your eventual goal.

Your attitude towards setbacks will define the outcome of whether you rise from the challenge or remain stuck in it. So, in order to achieve work life harmony, it’s important to have a resilient attitude as challenges will always come your way–especially when you strive to integrate work into your life, and not a separate or dominant part of life.

Delegate When You Need To

Of course, when you want to increase productivity and minimize the time or effort spent, a great way to do so is to delegate!

If you spend a lot of time doing tasks on your own that could be delegated to others (whether at work or at home) you’re losing a lot of precious free time that could otherwise be spent elsewhere.

At the end of the day, we all have a limited amount of time. So we should all be striving to create a harmonious work and living situation where we can find meaning in all that we do.

While an overall goal may be meaningful, not all of the milestones or tasks needed to get there may be meaningful. That’s because we have our strengths and weaknesses, likes and dislikes. Not every task is going to be enjoyable or easy to complete. That’s where delegation comes in.

Delegation simply allows you to leverage time from an external source, thus giving you opportunities to increase your own quality of time. Keep in mind that delegation should be done with deliberate attention, otherwise you may end up over relying on others.

If you find that you’re running into the problem of over delegating, then it may be time to re-evaluate your motivation for doing whatever it is that you’re doing.

Embrace the Circle and Become Happier and More Productive

Living in harmony is about feeling good about the ways in which you spend your time, despite how busy you may be. Your switch from work mode to a more personal mode should be effortless. It’s about integrating your personal life and the things you love into your busy work life!

It all begins with the shift in perspective. Understanding what your passions are, and learning to be resilient, before taking a different approach to the way you manage your time and everyday tasks.

These are steps that you can start taking to move away from balance to harmony. 

Featured photo credit: Photo by Marten Bjork on Unsplash via unsplash.com

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