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The New Lifehacking #2 – How to Understand Your Current System

The New Lifehacking #2 – How to Understand Your Current System

My prior article ended with the biggest tip from the New Lifehacking: gain a unique understanding of your current system of habits, practices and rituals, before looking for new stuff. I looked at time management / self management as an example of one area in which we need to gain some insights into how we do what we do, before being seduced by the latest advertisement for a new gadget, or a catchy headline on a blog post.

Not that this is easy to do. If you have ever walked into an auto-supply store with nothing more than a vague idea of what you need, you might know what it’s like to walk out with a list of information you need to return with, plus a cute little thingy to hang from the rearview mirror. The initial trip is a failure because you haven’t applied even the most basic diagnostic tools at your disposal – your eyes and ears.

The problem in time and self management (versus car repair) is that there are very few diagnostic tools available, and we don’t even know what to look for.

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One reason is that the system you use currently didn’t come from a manufacturer with all the specs fully laid out. The fact is, like most people, you started to put together your own time management system in your teens and completed the process in your early twenties. You may have tweaked it since then, but most people don’t – they stick with what works for them, and they forget the fact that they ever put it together; it sinks deep into the world of their unconscious competence.

This amnesia is the reason why people don’t throw down books and walk out of seminars when they realize that they are being spoken to as beginners in time and self management.

To help fill the gap, over the past few years, I have assembled an online 84 point assessment that looks at different aspects of one’s time management system. It’s based entirely on individual habits and practices and offers users a way to assess their skills by answering each question to the best of their ability.

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Here’s an expanded example of the kind of question I included:

If you were to decide to run an errand a week from now outside the home or office, what are the steps you would take more often than not to complete the task?

1. Try to remember the errand later, after first committing it to memory
2. Ask someone to remind me
3. Write it down on a loose piece of paper
4. Make a note of it in my little black book
5. Enter it in my paper calendar
6. Add it to my electronic schedule
7. Add it to my electronic schedule that is automatically backed up

In the assessment I created, I tried to imagine which actions are the ones that are most likely to be successful, versus those which are most likely to fail. The quality of the action taken ranges from 1 to 6, with a level 6 being the highest.

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Your opinion may differ from mine as to the exact placement of each action in this hierarcy, but the point is that it’s not hard to use best practices to build such assessments. Once they are built, creating a ladder from low skills to high, it’s possible to measure your own progress against these standards and lifehack your way to better performance.

In part, this approach is inspired by Benjamin Franklin and his quest to become a better writer. He made a series of continuous comparisons against the best authors of the day and tackled each of the gaps that emerged. Over time, he made dramatic improvements in his writing skill.

At the end of a complete assessment, what emerges is a personal profile. Most of the profiles I have seen have emerged from in-depth live training and they reveal something that you’d expect – systems that vary a great deal from each other, given the fact that they were self-created without much guidance.

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Lifehacks that are driven by this kind of knowledge set the stage for delicately crafted improvements. Instead of trying to force-fit one-size-fits-all prescriptions, you save time and energy by making strategic changes that you want, at a speed of your choosing. You begin to understand why the iPhone that helped one person become productive, destroyed the productivity of another, and did nothing for yet another, and why the same applies to books, programs, web services, etc.

How you start to implement the results of your assessment will be the subject of my next post here at Lifehack.org.

To view a sample assesment, click here to access the first sample quiz I ever put together that instantly provides you with some feedback on one critical skill while teaching a couple of new concepts.

More by this author

Francis Wade

Author, Management Consultant

How To Manage A Post-College Productivity Dip Why You Need to Understand and Accept Your Productive Type A Tendencies The New Lifehacking #7 – Why You Should Be Open to New Stuff, But Wary About Using It The New LifeHacking #6 – Staying Away from Harmful Gadgets The New Lifehacking #5 – Tricking Yourself into Making the Changes You Need

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1 How To Break the Procrastination Cycle 2 Types of Procrastination (And How To Fix Procrastination And Start Doing) 3 5 Tips for Overcoming Procrastination and Feeling Overwhelmed 4 Why You Procrastinate: 7 Possible Reasons You Can’t Get Anything Done 5 Is Procrastination Bad? The Truth About Procrastination Revealed

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Last Updated on March 31, 2020

How To Break the Procrastination Cycle

How To Break the Procrastination Cycle

How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

The Vicious Procrastination Cycle

For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

2. Apprehension Starts to Come Up

The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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3. Still No Action

More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

4. Flicker of Hope Left

You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

5. Fading Quickly

Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

6. Vow to Yourself

Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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How to Break the Procrastination Cycle

Unless you break the cycle, you will keep reinforcing it!

To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

2. Plan

Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

3. Resistance

Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

4. Confront Those Feelings

Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

5. Put Results Before Comfort

You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

6. Repeat

Repeat steps 3-5 until you achieve what you first set out to do.

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Final Thoughts

Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

Featured photo credit: Luke Chesser via unsplash.com

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