Advertising
Advertising

The New Lifehacking #1 – Why You Should Stop Feeding Your Addiction to Tips

The New Lifehacking #1 – Why You Should Stop Feeding Your Addiction to Tips

Anyone who has a serious commitment to better at least one area of their life needs to be careful about developing a tip-addiction.

We happen to live in an era in which we can get thousands of tips delivered to us in every single hour of every day. Thanks to the latest gadgets, we don’t even need to leave the sofa: we just pick up our tablets or remotes, and instantly conduct a successful search for our chosen channel of information. Within minutes, thousands of tips flood into our devices and within seconds we are able to start reading, listening, viewing, sharing and retweeting.

In the area of time management (which is actually self management at its core) the tips, tricks and shortcuts we find in this instant feed are mostly free. Some involve suggested behavior changes while others are recommendations for new apps, software and web services. News about gadgets, equipment and supplies is also included, much of which is intentionally shown to us in order to make a sale.

This stream of tips and channels will never go away, but as we flip through countless options it’s a good idea to ask ourselves what we are looking for. How do we search for new lifehacks? Where do we begin?

Advertising

If you’re like most people, you use a simple strategy and wander from link to link until something catches your eye. In doing so, you might try to see what everyone else is doing so you can join the crowd. Or, perhaps, you go to an authority site and based on the latest recommendation from an expert, you follow suit.

On you go… until you lose interest, or energy, and only then do you stop. The stuff you opted into, or purchased, shows up within seconds or hours and in the end you may find something useful—but usually not anything profound. (A new cover for your iPad is not a true improvement.)

The following day you sit down in your office and repeat the cycle, hoping, once again, to hit the jackpot and find the miracle tip that blows the lid off your productivity. It’s an addiction to interesting, new, fascinating tips, but is this elaborate, random Easter egg hunt the best way to change the quality of your life?

Why random lifehacks don’t work

In time management the answer turns out to be “No.”

Advertising

A week after I published my first book after a three year effort, I started receiving emails from a well-known Internet marketer promoting a program that would teach anyone how to write and publish their own book in a weekend. To my ear, hearing advertisements to teach us how to write a book in a weekend is like hearing promises to “Cut Your Pregnancy by 3 months! Guaranteed! Or Your Money Back!” Just. Not. Credible.

The same is true for ads that lead us you to believe that your productivity depends on the purchase of a shiny new $499 gadget.

Whether it’s being a great public speaker, mastering a musical instrument or becoming a great performer in a sport, the people who accomplish the best results know that it’s not about tips, tricks and shortcuts, and that equipment anyone can buy rarely makes a difference. They just don’t spent time trying on the sofa looking for random hacks that provide instant thrills.

Instead, according to experts such as Anders Ericsson, what’s required is deliberate practice in the areas in which we are the weakest. However, the problem in many areas such as time management is that there are hardly any tools developed to tell us how we’re doing, and where the weak spots lie. Given our knowledge of the power of metrics, and the fact that “you can’t improve what you can’t measure,” this places us in a difficult spot.

Advertising

Unfortunately, most authors and program developers respond by simplifying the problem; they just assume that everyone is a beginner. What’s the result of this assumption?

We—their consumers—wince. We feel agitated when we read articles, pick up books or take programs that implicitly assume that we are novices who are taking our first steps. The truth is that we aren’t: we already have time- and self-management systems in place that have worked for several years. Sometimes decades. We don’t want to be treated as if we are starting from scratch, like five-year-olds at their first music lesson.

What we really need

What we really want to know is “How am I doing now?”

We need more help to figure out what we are doing right, and what we are doing wrong. We can often do the rest ourselves, and figure out what we need to improve, and how how quickly. (That’s why we have Google.)

Advertising

That’s very different from chasing after tips, or pretending that we don’t know what we know, or acting as if we are starting all over again from the beginning. We can save hours of time and effort.

When we start by gaining some insight into our current system, we can compare it against those that include world-class practices, whether we consider ourselves to be beginners or experts. Perhaps this is the biggest tip of all: the new Lifehacking doesn’t start by becoming addicted to a search for new tips. It begins when we commit to gaining an in-depth, unique understanding of what we currently do.

How do we gain this understanding? That will be the subject of my next post here at Lifehack.org.

More by this author

Francis Wade

Author, Management Consultant

How To Manage A Post-College Productivity Dip Why You Need to Understand and Accept Your Productive Type A Tendencies The New Lifehacking #7 – Why You Should Be Open to New Stuff, But Wary About Using It The New LifeHacking #6 – Staying Away from Harmful Gadgets The New Lifehacking #5 – Tricking Yourself into Making the Changes You Need

Trending in Productivity

1 15 Best Organizing Tips For Office Organization and Getting More Done 2 50 Motivational Quotes for Work to Inspire Success 3 How to Take Notes Effectively: Powerful Note-Taking Techniques 4 15 Inspiring Journal Ideas to Set You up for Success 5 11 Organizational Skills That Every Smart Leader Needs

Read Next

Advertising
Advertising
Advertising

Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

Advertising

Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

Advertising

What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

Advertising

Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

Advertising

13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

More Organizing Hacks

Featured photo credit: Alesia Kazantceva via unsplash.com

Read Next