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The Leader as Kipuka (Create your Kipuka, Part II)

The Leader as Kipuka (Create your Kipuka, Part II)

Last Thursday, we talked about creating a haven of creativity and rejuvenation for ourselves, called Kipuka in Hawai‘i. I had ended my article asking you to consider how people can be like the Kipuka, those verdant oases of life in scorched lava fields which hold the promise of what will flourish and grow once more.

The common name they may go by in our normal awareness? Leaders. Held within them is the promise of a future the rest of us may not sense yet. They lead in that they start to move toward it before the rest of us do, and they are so certain and self-assured, so positive and full of energy, that they pull us along with them. We follow very willingly, feeling comfortable in their confidence.

What we do sense, is that within their Kipuka a spot will be made for us to take root, find nourishment in fertile ground, and grow too. We are sure they will add some richness to our lives.

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These leaders are not always larger than life. They are not always older, better traveled, or more experienced than we are. In fact, they could even be our children. They are leaders who may not have a title of leadership, but they act like leaders, and so in our picture frame of our present world, that’s who they are. That’s who we want them to be.

“Leadership is about getting things done with others and through others, and as such, aspiring to leadership is not a goal or quality reserved for those with title, position, or power. Conversely, when you have been one to demonstrate your leadership, people take notice you have it, and those promotions of title, position, and power will find you.”
—Managing with Aloha, on Alaka‘i, the Hawaiian value of Leadership

So if title can’t clue you in to recognize leadership when you see it, what does? The vegetation on the Kipuka stands out so remarkably when it is surrounded by nothing but hardened black lava. The best leadership is not as obvious in our everyday consciousness. How can you get better at putting yourself in the company of the leaders worth following, the ones who will mean something great in your life? What does “great leading” look like to you?

If you feel you have an answer, or a story to share, do share it with us here.

Why? So we can learn from the great leaders of our world, and try to be like them.

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You see I believe that a) leadership matters, and b) that leading is something we can all do. As I wrote in Managing with Aloha, titles and positions of power are irrelevant. As a coach, I want to help people lead when they feel the calling to do so. As a member of the human race, I want more of us to lead effectively when we believe we can, and when we should. I long for us to be more impatient, lead more often and in more small ways, so we can banish apathy and complacency.

It seems to me that we tend to think of leadership as way bigger than it really is in real-life, normal practice. I like the thought that we can each be the best in some way and with some thing, when we choose to excel at those things we can do, and do exceptionally well, versus striving to be the best with what might be out of our league.

I don’t think that’s a condescending thought at all; it’s liberating. What it means to me is that we can all stop waiting for a looming presence of leadership to come save us, excite us, or otherwise rock our world. We can do it ourselves in whatever small ways we can, just like the Kipuka, seemingly alone and small in the vast destruction of rivers of lava. Because of the Kipuka life does not end. Because of us, possibility never ends.

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Everything is impossible unless the first person does it. Will you be that person?

Article References:
Create your Kipuka
“Great Leading” means what, exactly?

Rosa Say is the author of Managing with Aloha, Bringing Hawaii’s Universal Values to the Art of Business and the Talking Story blog. She is also the founder and head coach of Say Leadership Coaching, a company dedicated to bringing nobility to the working arts of management and leadership.

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More by this author

Rosa Say

Rosa is an author and blogger who dedicates to helping people thrive in the work and live with purpose.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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