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The Easiest Way to Finally Get Organized

The Easiest Way to Finally Get Organized

Feeling organized still remains the elusive dream for many and it makes sense. I know I never took time management 101 when I was in school. When you leave school and you take on the ever-growing amount of responsibilities, getting organized isn’t a choice anymore. It is essential if you want to actually enjoy your life to the fullest.  How do you know where to start when you are feeling so overwhelmed? And how do you even know what you are doing wrong?

You could try to identify what you need to work on, especially your time thieves. If you feel like you are always putting out fires, perhaps you should brush up on your prioritization skills. If you often feel stressed and overwhelmed, you might need to implement some system or structure to guide you. However, there is an easier way to finally get organized.

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Time management tools are not like cookie cutters though; you need to adjust them to suit your needs. What works for your colleague might not work for you. The extent that you can plan your days will largely be influenced by the type of work you do, of course, if your work is more structured, it is easier.

Here is what works for me.

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Step 1: Put it all down

Number one is always getting clear on everything you have to do. So start by writing down all your tasks on a To-Do list. You must separate all your tasks into one-off tasks, routine tasks, projects, long term tasks, etc

If you read my article on why To-Do lists don’t work and how to change that, you will know that you also need to estimate the time needed in your list and to sequence and prioritize too. Working effectively from this list is key.

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Remember to break your tasks down into manageable steps and then prioritize them.

Step 2: Get your calendar out

With your To-Do list in one hand and your calendar in the other, you are going to plan the next week, weeks, or month ahead. I like to plan the month ahead but do what works best for you.

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  1. First put in your routine tasks that you have on your list. These are all the tasks that you often do and block this time off in your calendar. Lunch breaks and coffee breaks should be scheduled in your calendar and don’t forget to batch your tasks where possible, for example; schedule times to check your email in the day, make your phone calls, etc. It also helps if you categorize your tasks by color.
  2. Block off hours in the day, preferably 1 to 2 hours at a time throughout the day, working around your routine tasks. Looking at your To-Do list, select the priority tasks and include them in the various blocked off hours in the week. Your schedule will now include your routine tasks and the other important tasks coming up.
  • You must leave at least an hour a day free on your schedule for unforeseen crises, etc.
  • Create a balance and flow in your schedule that you feel comfortable with. Your schedule must be realistic and ensure you estimated your timing well, prioritized tasks and left time open in your schedule.

Step 3: Reinforce your schedule

  1. Identify obstacles. Think about the obstacles or challenges that might come up for you when you attempt to implement this new structure. You know what will be difficult and what will be easier for you. Whatever your obstacles are, you need to identify them.
  2. Overcome obstacles. Plan how you are going to overcome your obstacles so you are prepared with tools to move forward. Remind yourself of the benefits of what you are doing when you lose a little motivation, be the voice that champions you on when you need it.

Imagine ending the day feeling that you accomplished everything you wanted to. How much would it mean to you to feel less stressed and overwhelmed?  Most of the energy needed to make this change is needed at the beginning. Getting organized isn’t difficult, having the commitment and dedication to make the change is the hardest for most. If you can do that, getting organized will be a breeze.

To your success!

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Kirstin O´Donovan

Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

18 Best Time Management Apps and Tools (2020 Updated) How To Break the Procrastination Cycle Why To-Do Lists Don’t Work (And How to Change That) Why Setting Goals is Essential for Success in Any Area How To Control Your Emotions Effectively

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Last Updated on June 3, 2020

How to Write SMART Goals (With SMART Goals Templates)

How to Write SMART Goals (With SMART Goals Templates)

Everyone needs a goal. Whether it’s in a business context or for personal development, having goals help you strive towards something you want to accomplish. It prevents you from wandering around aimlessly without a purpose.

But there are good ways to write goals and there are bad ways. If you want to ensure you’re doing the former, keep reading to find out how a SMART goals template can help you with it.

The following video is a summary of how you can write SMART goals effectively:

What Are SMART Goals?

SMART Goals

refer to a way of writing down goals that follow a specific criteria. The earliest known use of the term was by George T. Doran in the November 1981 issue of Management Review, however, it is often associated with Peter Drucker’s management by objectives concept.[1]

SMART is an acronym that stands for Specific, Measurable, Attainable, Relevant, and Time-bound. There are other variations where certain letters stand for other things such as “achievable” instead of attainable, and “realistic” instead of relevant.

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What separates a SMART goal from a non-SMART goal is that, while a non-SMART goal can be vague and ill-defined, a SMART goal is actionable and can get you results. It sets you up for success and gives you a clear focus to work towards.

And with SMART goals comes a SMART goals template. So, how do you write according to this template?

How to Write Smart Goals Using a SMART Goals Template

For every idea or desire to come to fruition, it needs a plan in place to make it happen. And to get started on a plan, you need to set a goal for it.

The beauty of writing goals according to a SMART goals template is that it can be applied to your personal or professional life.

If it’s your job to establish goals for your team, then you know you have a lot of responsibility weighing on your shoulders. The outcome of whether or not your team accomplishes what’s expected of them can be hugely dependant on the goals you set for them. So, naturally, you want to get it right.

On a personal level, setting goals for yourself is easy, but actually following through with them is the tricky part. According to a study by Mark Murphy about goal setting, participants who vividly described their goals were 1.2 to 1.4 times more likely to successfully achieve their goals.[2] Which goes to show that if you’re clear about your goals, you can have a higher chance of actually accomplishing them.

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Adhering to a SMART goals template can help you with writing clear goals. So, without further ado, here’s how to write SMART goals with a SMART goals template:

Specific

First and foremost, your goal has to be specific. Be as clear and concise as possible because whether it’s your team or yourself, whoever has to carry out the objective needs to be able to determine exactly what it is they are required to do.

To ensure your goal is as specific as it can be, consider the Ws:

  • Who = who is involved in executing this goal?
  • What = what exactly do I want to accomplish?
  • Where = if there’s a fixed location, where will it happen?
  • When = when should it be done by? (more on deadline under “time-bound”)
  • Why = why do I want to achieve this?

Measurable

The only way to know whether or not your goal was successful is to ensure it is measurable. Adding numbers to a goal can help you or your team weigh up whether or not expectations were met and the outcome was triumphant.

For example, “Go to the gym twice a week for the next six months” is a stronger goal to strive for than simply, “Go to the gym more often”.

Setting milestone throughout your process can also help you to reassess progress as you go along.

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Attainable

The next important thing to keep in mind when using a SMART goals template is to ensure your goal is attainable. It’s great to have big dreams but you want your goals to be within the realms of possibility, so that you have a higher chance of actually accomplishing them.

But that doesn’t mean your goal shouldn’t be challenging. You want your goal to be achievable while at the same time test your skills.

Relevant

For obvious reasons, your goal has to be relevant. It has to align with business objectives or with your personal aspirations or else, what’s the point of doing it?

A SMART goal needs to be applicable and important to you, your team, or your overall business agenda. It needs to be able to steer you forward and motivate you to achieve it, which it can if it holds purpose to something you believe in.

Time-Bound

The last factor of the SMART goals template is time-bound (also known as “timely”). Your goal needs a deadline, because without one, it’s less likely to be accomplished.

A deadline provides a sense of urgency that can motivate you or your team to strive towards the end. The amount of time you allocate should be realistic. Don’t give yourself—or your team—only one week if it takes three weeks to actually complete it. You want to set a challenge but you don’t want to risk over stress or burn out.

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Benefits of Using a SMART Goals Template

Writing your goals following a SMART goals template provides you with a clearer focus. It communicates what the goal needs to achieve without any fuss.

With a clear aim, it can give you a better idea of what success is supposed to look like. It also makes it easier to monitor progress, so you’re aware whether or not you’re on the right path.

It can also make it easier to identify bottlenecks or missed targets while you’re delivering the goal. This gives you enough time to rectify any problems so you can get back on track.

The Bottom Line

Writing goals is seemingly not a difficult thing to do. However, if you want it to be as effective as it can be, then there’s more to it than meets the eye.

By following a SMART goals template, you can establish a more concrete foundation of goal setting. It will ensure your goal is specific, measurable, attainable, relevant, and time-bound—attributes that cover the necessities of an effectively written goal.

More Tips About Goals Setting

Featured photo credit: Estée Janssens via unsplash.com

Reference

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