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The Difference Between Time Management and Task Management

The Difference Between Time Management and Task Management


    Here’s the thing about productivity: we only have a certain amount of time on our hands, and yet we have an ever-growing number of tasks to complete.

    We all try at one time or another to “beat the clock” and get as much done as we can in our workday…which often stretches out said workday beyond what some would call “normal office hours”. And the circle begins anew the next day, until we run out of time again.

    The reason we try to manage time is because we know exactly how much of it we have. It’s finite. Yet the number of tasks we have to complete isn’t.

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    And that’s the problem.

    The good news? It’s one that has a solution: we have to stop managing time and start managing tasks. There’s a difference between time management and task management – and when we really compare the two it isn’t too difficult to spot it.

    Time

    Time is defined as “the measured or measurable period during which an action, process, or condition exists or continues.” By virtue of it being “measurable”, it gives us something to hold on to – something to grasp. It’s far easier to look at a calendar and put tasks on the calendar than it is to look at a to-do list and assign dates and times to those, isn’t it? That’s because you run out of time when you do the latter. It’s inevitable.

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    Peter Bregman, author of the book 18 Minutes, has said that we “shouldn’t try to get everything done” – and he’s absolutely right. Yet we still try. We think that the more we do in the time we have will make us more productive by default.

    Nothing could be further from the truth.

    We need to stop focusing on over-scheduling our time, which leads to overwhelm. We need to take the time to create space for yourself – because if you do then you’ll create the space to make time for yourself. And with that time you will be more efficient and effective instead of just having work possessing one of those qualities. Or even worse…none of those qualities.

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    Task

    A task is defined as “a usually assigned piece of work often to be finished within a certain time”. But the thing that’s most important to notice here is that I referred to the word “task” as a singular item as opposed to how I referred to time as being something much larger, something multiplicative in nature.

    If you focus on that, then you’ll understand that managing a task is far more – well, manageable – than managing time. You end up managing one thing at a time rather than something that is far greater in size – something that that no one has ever really mastered a battle with.

    You can take on a task time and time again and expect you have a chance to come out on top; you can’t take on time in the same manner and expect the same result nearly as often.

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    I’m not suggesting that understanding how tasks fit into your time isn’t important. What I am suggesting is that we place too much importance and – pardon the irony here – time on that notion. what we need to do is worry about figuring out how to do a great job with the tasks we’re given rather than with the time we’re given.

    That’s how you can really become not just more productive – but a better kind of productive in the process.

    (Photo credit: Clock on Dried Soil via Shutterstock)

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      Last Updated on February 15, 2019

      7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

      7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

      There’s nothing more fulfilling than the sense of accomplishment you get by achieving your business goals.

      Gone are the days when you used pen and paper to take notes and manage your work day. As millennials are relying heavily on technology to manage almost everything from finances to their personal fitness, goal tracking apps are also becoming increasingly popular.[1]

      In this piece, we will shed some light on 7 such goal tracking apps that you can use to streamline your operations.

      I have handpicked these apps from a software rating web services site Best Online Reviews. Industry experts review software on these websites and help businesses to find the right solutions to meet their various, unique business requirements.

      1. Aha!

        Aha! is a California-based roadmap software provider and offers excellent goal tracking app that lets you define goals and objectives for projects. The app also lets you list out primary tasks and allows you to focus on them.

        Hosted securely on the cloud, the app offers enhanced communication tools for sharing updates through emails with select colleagues or the entire organization.

        Aha! is available on multiple platforms such as the web, Android, iOS, Windows, etc. and starts from $59 per month per user.

        Available for Web

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        2. Asana

          Asana is one of the more popular project management apps available for businesses. It lets you organize all your team’s work, such as setting up and tracking goals, creating tasks, sharing files and notes, etc.

          Asana also allows your team to organize all their tasks and focus on urgent priorities. Moreover, the app offers a delightful user experience that makes task management simple and easy.

          Asana is available on multiple platforms from PCs and Mac to iOS and Android. Multi-channel adaptability makes Asana the perfect choice to track your goals anytime, from anywhere.

          Available for iOS | Android | Web

          3. Basecamp

            Basecamp is an excellent tool to manage all your team’s projects and keep your activities organized. It opens a new thread for every task and that task is visible by the whole team.

            With Basecamp, you can schedule tasks, add to-dos, discuss tasks by adding comments, add files and attachments, and much more.

            The app is available on both mobile and desktop platforms and costs $99 per month. It is available on the web, Android, and iOS platforms and offers excellent multi-channel access.

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            Available for iOS | Android | Web

            4. Forecast

              An efficient tool for successful task management, Forecast is also a popular goal tracking app. Apart from effective milestone tracking, the app also offers convenient status reporting.

              Forecast uses project history to let you know the status of your current work. Moreover, it uses the power of artificial intelligence (AI) to provide high-quality assistance. It is a robust app for small teams to track goals and time.

              Forecast is available for free and comes with Android and iOS app support. The premium version of the app starts from $19 per month per user.

              Available for Web

              5. Wrike

                Wrike is a cloud-based collaboration and project management app that successfully manages projects from start to finish. It lets you create tasks, track work progress and retrieve reports with ease.

                The app also gives real-time work updates and helps team members to understand their work priorities. A custom report builder helps you to generate in-depth reporting.

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                Wrike’s premium version is available from $9.80 per month per user and is available on multiple platforms.

                Available for iOS | Android | Web

                6. Todo.vu

                  Todo.vu is a unique platform that delivers enhanced customer relationship management (CRM), task management, time tracking, and billing functionality in a single app.

                  According to Capterra, it’s an ideal app for freelancers and consultants, who are looking for tools to improve efficiency and transparency.

                  Although the app is free to use with basic features, the premium plan starts from $5 per month per user. The app also comes with calendar sync and task reminder functionality to keep you on track, always.

                  Available for Web

                  7. Flock

                    Looking for a tool to simplify task management? Try out Flock.

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                    Flock comes with enhanced goal tracking and additional features like instant messaging.

                    Moreover, Flock offers tons of integrations with tools such as Google, MailChimp, Jira, Dropbox, etc. It is a powerful tool that’s packed with robust features such as reminders, notes, polls and to-dos.

                    Even though you can use the tool for free, the paid version of Flock is available from $4.50 per month per user.

                    Available for iOS | Android | Web

                    Conclusion

                    Businesses need high-quality project management tools to streamline collaboration and operations. Enhanced goal tracking apps make it easy for your team to improve productivity by keeping its tasks organized.

                    But it’s essential that you choose an app that meets your unique business requirements. You can choose from the above-mentioned apps to streamline operations and improve the productivity of your team.

                    Featured photo credit: Alvaro Reyes via unsplash.com

                    Reference

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