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The 5-Step Guide to Starting an Online Journaling Practice

The 5-Step Guide to Starting an Online Journaling Practice

The times are changing and, while journaling used to be the sole territory of pen and paper, now you can use a whole range of tools and software to create and store your entries online. Digital journaling is a different entity to pen and paper journaling, and it comes with its own advantages and drawbacks. If you take the time to explore your chosen online journaling tool and set it up properly, however, you will have a convenient and feature-rich way to store your words, videos and images online.

1. Use the BJAT tool to discover which online journaling app is right for you.

The BJAT tool by Sam Lytle from Easyjournaling.com will help you work out which online journaling app is right for you. The tool uses a number of criteria, including how many journals you want to keep, whether you want to be able to back up your data via the cloud, what kind of social media integration you want (if any) and whether you want to be able to export your notes. It then takes your answers to these questions and presents a list of suitable journaling apps that meet your criteria as closely as possible.

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2. Familiarise yourself with the tool of your choice.

This might sound like a basic step, but all too often it’s tempting to jump in and start writing, without exploring the different features that each tool offers. Many journaling tools give you the option to add images, audio clips and even videos, which can all enhance text-only journaling. You might not use all of these tools, but knowing the features that are available will help you make the most out of the journaling tool you choose.

In addition to learning more about the different features of your tool, also check whether the developers offer mobile versions of their apps. More and more companies are now offering iOS, Android and Windows apps that sync with your browser app. These allow you to create and upload notes on the go so you don’t always have to be stuck behind your computer to journal.

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3. Customise your security and sharing settings.

Most online journaling tools give you the option to customize your privacy settings and share links to your entries on social media sites like Facebook and Twitter. If you don’t want your online journal entries to be visible to the public, it’s important to ensure your privacy and sharing settings reflect this before you start posting.

Additionally, some web apps give you the chance to encrypt your journaling notes (sometimes, for example with Penzu.com, this feature is part of a premium membership option). If you want to add an extra layer of security to your journaling notes, encryption hides your journaling notes within scrambled code, so they are invisible to prying eyes.

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4. Check your commitment.

Now you have the technical side of setting up an online journaling practise over and done with, it’s time to look at the habit-formation side. In the long-term, this is just as important as choosing the right online journaling tool, as your motivation and commit will be what keeps your online journaling practice going.

Make a commitment to use your new online journaling tool on specific days each week for the first few weeks. Choosing the same days each time will help integrate this new habit into your daily routine. During this period, notice which time of day is best for you to journal. Some people get most benefit from journaling first thing in the morning, while others find it more helpful in the evening or at lunchtime.

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5. Export/back up your notes on a regular basis.

Even if you’re happy keeping your journaling entries in your chosen online tool for now, you might want to export them at some point in the future. Backing up or exporting your entries so that you have your own copy of them is good practise anyway as it means you’re not totally dependent on the developers’ servers to keep your entries safe. Some tools allow you to export your entries as an RTF (real text format), some will back up your notes in the cloud, and others let you email your daily entries to yourself. Familiarise yourself with your tool’s backup and export functions from the beginning, then set a regular time (for example, the beginning of each month) when you will back up the previous month’s data so you don’t forget.

What are your tips for starting an online journaling practice? Leave a comment and let us know.

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Hannah Braime

Hannah is a coach who believes the world is a richer place when we have the courage to be fully self-expressed.

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Last Updated on September 30, 2020

Effective vs Efficient: What’s the Difference Regarding Productivity?

Effective vs Efficient: What’s the Difference Regarding Productivity?

When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

Effective vs Efficient

Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

Effectiveness in Success and Productivity

Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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  • Has a target solution to the problem been identified?
  • What is the ideal response time for achieving the goal?
  • Does the cost balance out with the benefit?

Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

Efficiency in Success and Productivity

Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

Combining Efficiency and Effectiveness to Maximize Productivity

Being effective vs efficient works best if both are pulled together for the best results.

If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

Bottom Line

Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

  • Take the steps that result in meeting the solution.
  • Review the process and figure out how to do it better.
  • Repeat the process with what has been learned in a more efficient manner.

And just like that, effective and efficient productivity is maximized.

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Featured photo credit: Tim van der Kuip via unsplash.com

Reference

[1] Merriam-Webster: effective and efficient
[2] Mind Tools: Being Effective at Work
[3] Inc.: 8 Things Really Efficient People Do

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