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The 5 Most Common Mistakes Productive People Make

The 5 Most Common Mistakes Productive People Make


    We all pride ourselves on being productive. That’s why you are reading these words right now.

    But by being productive, we become susceptible to some common mistakes that make us actually less productive. What’s tricky is that these mistakes actually make us look more productive so it is easy to commit them without noticing.

    A great way to prevent yourself from making these mistakes is to become aware of them and to be able to recognize when you are doing them. For each of these mistakes, I will briefly touch upon WHY they are counterproductive despite how they may seem.

    The first of these common mistakes is…

    Not Having a Clear Vision

    As productivity junkies, it is easy to become focused on doing things faster and better so we sometimes forget the point of what we are doing. We use excellent time management tools to fill our schedules with activities and we use a system to get through our huge To Do lists we create for ourselves.

    The problem that arises when you constantly focus on HOW to do things more efficiently is that we forget WHY we’re doing what we’re doing. If what we’re doing is not meaningful or worthwhile, does it matter that we can do so much of it efficiently?

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    Ask yourself: Do I want to be only efficient or efficient AND effective?

    If you chose the latter, make sure you’re clear that what you’re doing is worthwhile. If you’re not sure where to start, Scott H. Young might be able to help you with his article How to Find a Meaningful Life – Without Quitting Your Job

    The next mistake we often make is…

    Multitasking

    The person who is talking on the phone while typing an email on their blackberry all the while checking out the latest news on the TV has become the poster child for productivity. Everyone wants to be able to process many things at once and being able to multitask well seems to imply intelligence.

    This is one of the most tempting mistakes productive people make. Much research has shown that the human brain actually processes one thing at a time. If you are reading a report while talking with your friends and surfing the Internet, you are actually doing each of those activities one after another and not in parallel. If you don’t believe me, try to multitask and observe what your thoughts are.

    Multitasking is counterproductive because every time you switch back and forth, you need to stop and review what you did the last time. Try reading something while doing anything else. You end up reading passages over and over again. For more information on multitasking and how to be less distracted, check out The Ability to Multitask Isn’t What It’s Cracked Up to Be.

    Ask Yourself: Do I multitask? Am I really doing my tasks in parallel or am I switching between tasks at short intervals?

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    I recommend focusing on doing one thing at a time. The Pomodoro Technique is a great way to do this. Speaking of Pomodoro, this brings me to the next mistake…

    Using Too Many Systems and Tools

    I have to admit it: I like bright, shiny objects.

    When there is a new time management or productivity system, tool or app, I want to learn about it. The great thing is that they usually all have value. The problem is that there is a learning curve for each one and you spend a bulk of your time learning productivity techniques as opposed to actually doing what you want to do.

    Another counterproductive behavior associated with this mistake is tracking too many things.

    I get it. What gets measured gets done but it is easy to fall into the trap of tracking data for the sake of tracking data and spending a bulk of your time updating your data sheets and not analyzing them to improve your behavior.

    Ask Yourself: How many productivity systems and tools do I use? Am I overextended? How much time do I spend each day on tracking my progress and productivity? Are all the things I’m tracking relevant?

    Stick to a few techniques that work for you and continue to refine them for your situation. For those of you who successfully stick to one productivity technique that works, you might be inclined to make the next mistake on this list…

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    Taking on Too Many Projects

    We get things done. That’s what we’re known for.

    Unfortunately, the more efficient we become, the more things we try to do. Maybe it’s because we like the challenge or maybe it’s our confidence that we can handle it.

    What ends up happening is that we do get it done. Just not within the time frame we wanted to. Although I’m improving, I still make this mistake. When I get excited about something, I just add it to my project list. The problem is when we start too many activities, we inevitably delay everything else we are working on.

    Ask Yourself: How many projects am I working on now? Were any of them new projects that were added last minute? Do I have ample time to finish my projects by their deadlines? (Note: If you’re still not sure, check out the 15 Signs You’re Working Too Much and Burning Out.)

    I recommend having at most 3 main projects or goals that you are working on at any given time. Sometimes if it is a big project, I keep it to one. This is not easy and that’s why I end up making the last mistake on this list…

    Not Sleeping Enough

    Productive people like to do a lot. As I just mentioned, they also tend to take on too many projects. When they get busy, the first thing to be sacrificed for a productive person is sleep because it doesn’t seem like a priority. There are even people who boast about sleeping less than 4 hours each night. I should know. I use to be one of them.

    I’ve come to realize that this is one of the biggest mistakes to make because when we don’t rest our bodies, we cannot do our best work. Just because we have more time doesn’t mean we’re using it in the best way. I’m not even going to get into the health benefits of sleep.

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    Ask Yourself: How much sleep do I get every day? Is sleep a high priority? How often do I sacrifice sleep to get things done?

    The best way to get more sleep is to treat it like any other big project, schedule it in and do it.

    I hope this list will help you avoid making these common mistakes. I’m interested to hear if there are any other mistakes we are susceptible to in the comments section.

    As an added bonus, check out 31 Tips from the Pros for a Successful, Satisfying and Insanely Profitable 2012 where you can find some great advice from productive people doing something meaningful with their lives.

    (Photo credit: Oops via Shutterstock)

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      Robert Chen

      Executive Coach

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      Published on April 16, 2019

      How Self Care Can Help You Live Your Best Life

      How Self Care Can Help You Live Your Best Life

      When was the last time you did something for yourself?

      Whether it was deciding to treat yourself with a little something or travel for some R&R, how often do you practice self-care?

      Well, as good as above sounds, there’s a common misconception that many of us have about self-care: that it’s only about indulgence and enjoyment.

      However, self-care goes far beyond indulgence. It’s actually about respecting your mind and body, understanding its limits, and being able to take care of every part of yourself, in a holistic way.

      And, you really don’t have to go to extreme measures or do anything specific–like meditating or following a plant based diet–in order to practice self-care. You just have to make sure that what you’re doing is in your best interests.

      So how can you make that happen?

      Below are a few proven methods that will help you become a better version of you. Follow through with these regularly and you’ll be well on your way to living your very best life.

      Listen to Yourself

      The bulk of self-care is knowing yourself.

      This means knowing your body’s limitations, and being in tune with your feelings, emotions and thoughts. So it’s important, then, to know who you are and what you want to do in life, in order to truly say that you know yourself. 

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      What is your purpose?

      Have you ever thought about this question?

      Your purpose doesn’t have to remain the same throughout your life. What you found a purpose in at age 19 would likely be different at age 49.

      In your current situation, think about the different roles that you have – as a working professional, a spouse, a partner, a parent, etc.

      Do you feel like you are fulfilling your purpose through any of these roles?

      All you have to do is ensure that what you’re chasing is meaningful to you; this will bring focus and motivation as you strive to achieve your goals.

      If you have your purpose defined, then that’s awesome! You know what drives you and why.

      But, if you don’t feel like you have a purpose nailed down, it’s good to start by asking why.

      For example, why are you working in your particular job or industry? If the reason is vague or unclear, then your motivational energy will be the same. In which case, you may find yourself not having a direction for where you’re headed in life.

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      If you’d like to learn more about finding your purpose, then I recommend you check out this article:

      How to Get Motivated and Be Happy Every Day When You Wake Up

      Seek Out Continuous Education

      Now, this may seem less common when you think of self-care, but lifelong learning is incredibly useful and an important component of taking care of yourself.

      It’s Super Practical

      Lifelong learning is extremely practical these days and does not require as much effort as it may have in the past. Long gone are the days when you could only find information on something by visiting a library. In this day of the internet, anything you can imagine is at your fingertips.

      You don’t need to physically go to a learning institution to learn. You can watch Youtube videos to learn new skills, take online courses to earn a degree, and scroll through an endless amount of articles, books and journals from reputable news and informative sites.

      When you’re constantly pushing yourself to learn and take up new things, your mental health also improves. Research shows that an active and engaged mind is responsible for diminishing age-related memory loss and improves overall cognitive abilities.

      Your Confidence Will Skyrocket

      You’ll also have improved self worth as it teaches you to step outside of your comfort zone, which will undoubtedly improve your confidence.

      You’ll also connect better with others by expanding your knowledge base. Learning exposes you to a multitude of new ideas and perspectives that you may have otherwise never considered. This also increases your adaptability. Whether it’s at work or just wanting to adapt to society, your peers, and loved ones, life long learning prepares you to take on new challenges.

      You’ll Be More Desired in the Job Market

      Another obvious reason for continuous education, is that your employability will also increase.

      With the ever changing economy, and huge influences from technology, social media, science etc., job descriptions today are moving targets. Assignments and roles change so quickly in response to changing business demands, it becomes a Herculean task to keep a job description database current.

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      In years past, stability was a characteristic of the world of work. Procedures, information, jobs, and organizations were established and provided continuity. Education was completed in the first 14 to 22 years of one’s life, followed by a long career occasionally punctuated by short-term job training.

      Today, however, jobs, companies, and technology are disappearing and being created simultaneously. To remain current and maintain a competitive advantage in the human capital marketplace, an individual is challenged to continually learn.

      People return to school at every age to enrich their skills and knowledge for their current positions. Some even prepare themselves for new jobs or career changes, moving them forward into new opportunities and technology.

      We can be assured that we will be challenged to continue to learn new tasks and information throughout our lives. Successful careers belong to flexible, curious learners who are prepared for opportunities because they know themselves and where they make their best contribution. As Peter Drucker, the father of modern management stated,

      “Knowledge is choice.”

      Lifelong learning also increases social awareness and perspective. To genuinely understand and empathize with others, increase social awareness, and foster strong interpersonal relationships, it’s important to seek out new perspectives. Enhancing the skills that positively impact emotional intelligence can bring even greater happiness and success, both personally and at work; and, this is all part of self-care.

      Improve Your Habits (Both at Work and at Home)

      Now, the last piece of advice I want to introduce to your self-care regimen, is to improve your habits.

      Habits define who you are, and are built up over time. You are what you eat is a great example of this. If you make it a habit to eat foods that nourish your body, rather than make your body feel bad, then you will be much healthier overall.

      Good Habits Allow You to Reach Your Goals

      Since habits dictate your days and nights, such as waking up every morning to get to work before a certain time, or brushing your teeth before bedtime every night, they play a major role in whether we do or do not reach our goals.

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      When you form habits that allow you to progress towards your goals, you’re automatically living a purposeful day, everyday.

      Habits Make Your Time a Priority

      How do you spend your free time? Do you opt to lounge on the couch watching Netflix passively, or do you engage in activities that support your purpose in life?

      It’s natural to waste a lot of time during the day, but fostering good habits will make you set a pattern for how you spend your time and give you the choice of what you choose to spend your time on. By improving your habits, you’ll find that you can be a LOT more productive. When you create good habits, you become more efficient with your time and a lot less is wasted.

      This in essence creates an overall positive influence on your life, allowing you to treat your mind and body well, which is why improving your habits are so important to self-care.

      Your Well Being Comes First

      We live in such a fast-paced society, where we are often so caught up in our work, families, maintaining our social lives, our studies and everything in between. It’s an understatement to say that life can get a little overwhelming at times.

      If you’ve ever watched the safety video onboard a plane, you’ll know that they always ask for a parent or adult to put on the safety mask first, before tending to the child. This may sound selfish, but the fact is that if you truly want to ensure the child’s safety, then your safety needs to come first so that you can protect and care for the child without complications from your end.

      The same goes for self-care. We need to ensure that our well being is priority, so that we can be the best for the people around us.

      Listening to yourself, practicing lifelong learning and improving your habits are steps that you can take to ensure you’re constantly in the best state of mind, alongside the indulgence and rest that you reward yourself with.

      Featured photo credit: Photo by Raychan on Unsplash via unsplash.com

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