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The 5 Biggest Productivity Questions Answered…by You

The 5 Biggest Productivity Questions Answered…by You

    You’re here because you want to get tips, tricks and insights on how to amp up your productivity or discover how you can “hack” your life. The things you’re looking for can vary from business needs to lifestyle changes, from software recommendations to quick and easy recipes that make your busy life just a little less busy.

    But before you dive into all of that, before you dive into what could very well be a wellspring (or overload) of information, I’d ask you to look deeper than the surface reasons of why you’re here. In fact, you need to ask yourself some of the biggest questions you can about productivity in order to really get the best from what we’re offering – and from yourself.

    The reasons these questions are big is because of the sheer honesty with which you need to answer them. They’re not about the little things you want to life hack; they’re about the life you want to lead as a whole. If you don’t answer them with brutal honesty in mind, you really aren’t answering them at all.

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    So here goes…the 5 biggest questions about productivity you need to ask yourself…

    What Are You Being Productive For?

    What are you doing that requires you to be more productive? What are the reasons behind it? Furthermore, is the “what” really worth being more productive for? Is it what you really want to be doing?

    This doesn’t have to be applied to anything huge…but it often leads to it. It can be about a task you keep trying to become more efficient and effective at, but it’s not something you’re really getting much out of. It can also be a job you’re doing that you’re not happy doing. The “what” is the first thing you need to look at, because once you’ve done that then you can move on to the other questions with a lot more clarity.

    Who Are You Being Productive For?

    Who are you trying to get better for? You shouldn’t have to think too hard about this. Because if that first person isn’t you, then you’re doing it wrong.

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    Without making these efforts for yourself, they won’t have a lasting or genuine impact. They are based on not what you want, but the wants of others. You need to put your own self first when shooting for improved productivity. Otherwise, those that you are doing it for won’t get the full force of what you really are capable of.

    When Are You Being Productive For?

    Are you thinking long term with your productivity tweaks? Or are you just trying to get better at the day-to-day?

    I’m not suggesting that daily tasks aren’t important, but if you don’t make the “when” have some longer term aspirations in mind then you’re really not making progress. When driving a car, we’re taught to look far ahead down the road so that we can react better should something unexpected come into our path. But how many of us who have been driving for years have allowed that scope to shrink? I know that I have from time to time, and when you think about that from a safety perspective, it’s kind of scary.

    Make sure you have more than just today as your “when”, or else you won’t be able to avoid the obstacles that may impede you tomorrow.

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    Why Are You Being Productive?

    Why do you want to level up? Is it for a promotion? For a better family life? For both?

    This is perhaps the biggest of the questions because it has multiple answers. The thing is that all of the answers had better align with each other in some form or another and yet not interfere with each other as well. It’s a delicate balance, but if you are really honest with yourself and are willing to take the risks necessary to better align yourself then it can also be the biggest contributor to enhanced productivity.

    The Big Follow Up Question…

    After each of these questions, you need to ask yourself this question: How come?

    How come you’re only looking at a daily to do list instead of setting goals for the future? How come you’re taking on improving your productivity for other people before yourself? How come you’re doing a “what” that you’re really not enjoying?

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    With some honest answers to the follow-up question, you’ll find that you’ll also start looking at how you can change things for the better.

    And that’s why you’re really here…isn’t it?

    (Photo credit: Businessman Standing Alone via Shutterstock)

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    Last Updated on August 16, 2018

    16 Productivity Secrets of Highly Successful People Revealed

    16 Productivity Secrets of Highly Successful People Revealed

    The same old motivational secrets don’t really motivate you after you’ve read them for the tenth time, do they?

    How about a unique spin on things?

    These 16 productivity secrets of successful people will make you reevaluate your approach to your home, work, and creative lives. Learn from these highly successful people, turn these little things they do into your daily habits and you’ll get closer to success.

    1. Empty your mind.

    It sounds counterproductive, doesn’t it?

    Emptying your mind when you have so much to remember seems like you’re just begging to forget something. Instead, this gives you a clean slate so you’re not still thinking about last week’s tasks.

    Clear your mind and then start thinking only about what you need to do immediately, and then today. Tasks that need to be accomplished later in the week can wait.

    Here’s a guide to help you empty your mind and think sharper:

    How to Declutter Your Mind to Sharpen Your Brain and Fall Asleep Faster

    2. Keep certain days clear.

    Some companies are scheduling “No Meeting Wednesdays,” which means, funnily enough, that no one can hold a meeting on a Wednesday. This gives workers a full day to work on their own tasks, without getting sidetracked by other duties or pointless meetings.

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    This can work in your personal life too, for example if you need to restrict Facebook access or limit phone calls.

    3. Prioritize your work.

    Don’t think every task is created equal! Some tasks aren’t as important as others, or might take less time.

    Try to sort your tasks every day and see what can be done quickly and efficiently. Get these out of the way so you have more free time and brain power to focus on what is more important.

    Lifehack’s CEO has a unique way to prioritize works, take a look at it here:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    4. Chop up your time.

    Many successful business leaders chop their time up into fifteen-minute intervals. This means they work on tasks for a quarter of an hour at a time, or schedule meetings for only fifteen minutes. It makes each hour seem four times as long, which leads to more productivity!

    5. Have a thinking position.

    Truman Capote claimed he couldn’t think unless he was laying down. Proust did this as well, while Stravinsky would stand on his head!

    What works for others may not work for you. Try to find a spot and position that is perfect for you to brainstorm or come up with ideas.

    6. Pick three to five things you must do that day.

    To Do lists can get overwhelming very quickly. Instead of making a never-ending list of everything you can think of that needs to be done, make daily lists that include just three to five things.

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    Make sure they’re things that need to be done that day, so you don’t keep putting them off.

    7. Don’t try to do too much.

    OK, so I just told you to work every day, and now I’m telling you to not do too much? It might sound like conflicting advice, but not doing too much means not biting off more than you can chew. Don’t say yes to every work project or social engagement and find yourself in way over your head.

    8. Have a daily action plan.

    Don’t limit yourself to a to-do list! Take ten minutes every morning to map out a daily action plan. It’s a place to not only write what needs to be done that day, but also to prioritize what will bring the biggest reward, what will take the longest, and what goals will be accomplished.

    Leave room for a “brain dump,” where you can scribble down anything else that’s on your mind.

    9. Do your most dreaded project first.

    Getting your most dreaded task over with first means you’ll have the rest of the day free for anything and everything else. This also means that you won’t be constantly putting off the worst of your projects, making it even harder to start on it later.

    10. Follow the “Two-Minute Rule.”

    The “Two-Minute Rule” was made famous by David Allen. It’s simple – if a new task comes in and it can be done in two minutes or less, do it right then. Putting it off just adds to your to-do list and will make the task seem more monumental later.

    11. Have a place devoted to work.

    If you work in an office, it’s no problem to say that your cubicle desk is where you work every day.

    But if you work from home, make sure you have a certain area specifically for work. You don’t want files spread out all over the dinner table, and you don’t want to feel like you’re not working just because you’re relaxing on the couch.

    Agatha Christie never wrote at her desk, she wrote wherever she could sit down. Ernest Hemingway wrote standing up. Thomas Wolfe, at 6’6″ tall, used the top of his refrigerator as a desk. Richard Wright wrote on a park bench, rain or shine.

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    Have a space where, when you go there, you know you’re going to work. Maybe it’s a cafe downstairs, the library, or a meeting room. Whenever and wherever works for you, do your works there.

    12. Find your golden hour.

    You don’t have to stick to a “typical” 9–5 schedule!

    Novelist Anne Rice slept during the day and wrote at night to avoid distractions. Writer Jerzy Kosinski slept eight hours a day, but never all at once. He’d wake in the morning, work, sleep four hours in the afternoon, then work more that evening.

    Your golden hour is the time when you’re at your peak. You’re alert, ready to be productive, and intent on crossing things off your to-do list.

    Once you find your best time, protect it with all your might. Make sure you’re always free to do your best uninterrupted work at this time.

    13. Pretend you’re on an airplane.

    It might not be possible to lock everyone out of your office to get some peace and quiet, but you can eliminate some distractions.

    By pretending you’re on an airplane, you can act like your internet access is limited, you’re not able to get something from your bookcase, and you can’t make countless phone calls.

    Eliminating these distractions will help you focus on your most important tasks and get them done without interruption.

    14. Never stop.

    Writers Anthony Trollope and Henry James started writing their next books as soon as they finished their current work in progress.

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    Stephen King writes every day of the year, and holds himself accountable for 2,000 words a day! Mark Twain wrote every day, and then read his day’s work aloud to his family to get their feedback.

    There’s something to be said about working nonstop, and putting out continuous work instead of taking a break. It’s just a momentum that will push you go further./

    15. Be in tune with your body.

    Your mind and body will get tired of a task after ninety minutes to two hours focused on it. Keep this in mind as you assign projects to yourself throughout the day, and take breaks to ensure that you won’t get burned out.

    16. Try different methods.

    Vladimir Nabokov wrote the first drafts of his novels on index cards. This made it easy to rearrange sentences, paragraphs, and chapters by shuffling the cards around.

    It does sound easier, and more fun, than copying and pasting in Word! Once Nabokov liked the arrangement, his wife typed them into a single manuscript.

    Same for you, don’t give up and think that it’s impossible for you to be productive when one method fails. Try different methods until you find what works perfectly for you.

    Featured photo credit: Unsplash via unsplash.com

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