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Stripped GTD: 3 Habits That Make You More Productive

Stripped GTD: 3 Habits That Make You More Productive

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    David Allen’s Getting Things Done has been a huge help to me as I’ve created processes and systems for many of the things I do, be it writing, other work, or just budgeting my time so I can spend more of it doing the things I love.

    The problem with GTD, the snag I’ve hit time and time again trying to implement its practices, is that it’s just so darn complicated. I need 43 folders, multiple inboxes, a bunch of project lists, next action lists, and a whole lot more. That might work for some people, but for me it just became over-complicated.

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    In actual implementation, I’ve either adapted or ignored most of the GTD tools and practices. The habits GTD teaches, however, are a different story – they’ve taught me a great deal, and helped me become far more productive. Three habits in particular – Mind Like Water, Defer, and Review – have worked magic on me as an entrepreneur, employee, and person.

    Whether you want to call it GTD or something else, these are three habits that will immediately and irreversibly make you more productive.

    Mind Like Water

    Write everything down. That’s the first step of GTD, and the first step of any good productivity system. Studies have shown that the human brain can only handle seven things at a time, but most of us need to deal with far more than that. Get them out of your brain, and into a system you trust. I use Evernote for this purpose, but you can use anything – a computer, a notebook, receipts, a chisel – as long as it’s easy to use, simple to add to, and accessible to you later.

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    Don’t trust your brain, or your memory – they’ll both fail you. Write everything that’s taking up space in your brain down. You’ll remember it better later, and free your brain to think about new things.

    Defer

    “Defer” is one of the actions GTD says to consider for any given thing that crosses your path. Don’t do it now, but don’t forget about it – just put it off for a little while. In my own life, I’ve found deferring to be hugely useful, because for the most part I never end up doing those things anyway. A lot more comes into our workflow than needs to, and seeing if the world ends because I don’t do something immediately is a good reality check for me.

    My standard practice now is this: unless I’m absolutely sure I need to do it, I defer it. I come back to it later, and often find that it never needed my attention in the first place – all of a sudden that’s one thing off my plate. I’ve found that a lot of my time was spent on things that were somewhat useful, but mostly just served to make me feel better about doing them. Now I just put those things off, and get to the things I need to and want to do. If I’ve got time, I get to the other stuff – usually just to discover I didn’t need to do it in the first place.

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    Review

    This is the big one – the one practice I think everyone who’s trying to be more productive and more aware of what they’re doing should adopt. Review everything, on a scheduled interval. I do it once a week; others do it daily.

    Reviewing means go through your calendar, and figure out what’s coming that you need to deal with. Go through all your Inboxes (email, physical, voicemail, etc.) and clear them out. Go through your task list – what do you have time for in the near future?

    Also, take a look back at the time since your last review. What drained your time? What added the most value? What’d you miss or do poorly that could have been avoided? This kind of review helps you fix your system, as well as prepare you better for what’s coming and keep you from total overwhelm in any realm of your work – after all, that overwhelmed feeling is a one-way ticket out of productivity.

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    By writing everything down, not doing most of it, and always keeping tabs on what’s happened and what’s coming, I’m constantly in a position where I feel like I know what’s going on. I know what I have to do, I know when I’ve got time to do it, and I’m pretty sure I’m not missing anything important. Without all the fancy tools and procedures, I’m already feeling ready to take on the world.

    What other habits are important to being more productive?

    Photo: jcraveiro

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    Last Updated on October 14, 2020

    How to Become an Early Riser and Stay Energetic

    How to Become an Early Riser and Stay Energetic

    When you become an early riser, you’ll experience a lot of benefits, including feeling more energized and having more time to do what you want.

    If you’d like to join the ranks of those waking up with the sun, there are some things you should know before you run off to set your alarm.

    What exactly do you need to do to learn how to become an early riser?

    Here are 5 tips I’ve discovered to be most helpful in making the transition from erratic sleeper or night owl to early morning wizard.

    1. Choose to Get up Before You Go to Sleep

    You’re not very good at making decisions when you’ve just woken up. You were in the middle of a dream in which [insert celebrity crush of choice here] is serving you breakfast in bed, only to be rudely awakened by the harsh tones of your alarm clock.

    You’re frustrated, confused, and surprised. This is not the time to be making decisions about whether or not you should stay in bed! And yet, most of us leave the first decision of our day to be made in a blur of partial wakefulness.

    No more!

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    If you want to learn how to be an early riser, try making your decision to rise at a specific time before you go to sleep the night before. This frees you from making the decision in the morning when you’ve just woken up. Instead of making a decision, you only have to follow through on your decision from the night before.

    Easier said than done? Of course. But only for the first few times. Eventually, your need for raw willpower to get out of bed will diminish, and you’ll be the proud parent of a new habit!

    Steve Pavlina suggests you practice getting out of bed during the day[1] to get a few of the “practice sessions” out of the way without the early morning fog in your head.

    2. Have a Plan for Your Extra Time

    Let’s say you’ve actually made it out of bed 2 hours before you normally would. Now what? What are you going to do with all this time you’ve discovered in your day?

    If you don’t have something planned to do with your extra time, you risk falling for the temptation of a “morning nap” that wipes out all the work you put into getting up.

    To become an early riser, plan a great morning routine.

      Before you fall asleep, make a quick note of what you’d like to get done during your extra hours the following day. You could read a book, clean the garage, or write up that work report you’ve been putting off. Make a plan for when you wake up earlier, and you’ll do more than protect yourself from backsliding into bed.

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      You’ll get things done, and those results will fuel your desire to build rising early into a habit!

      3. Make Rising Early a Social Activity

      Your internet or social media buddies just don’t have enough pull to make your new habit stick in the long term. The same cannot be said for the people you spend time with as part of your early morning routine.

      Sure, you could choose to read blogs for two hours every morning, but wouldn’t it be great to join an early breakfast club, running group, or play chess in the park at 5am?

      The more people you get involved in making your new habit a daily part of your life, the easier it’ll be to succeed.

      Consider finding an accountability partner who is also interested in becoming an early riser. Perhaps it’s a neighbor who you plan to go for a run with at 6 am. Or it could be your husband or wife, and you decide to get up earlier to spend more time together before the kids wake up.

      Learn more about finding the perfect accountability partner in this article.

      4. Don’t Use an Alarm That Makes You Angry

      If we’re all wired differently, why do we all insist on torturing ourselves with the same sort of alarm each morning?

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      I spent years trying to wake up before my alarm went off so I wouldn’t have to hear it. I got pretty good, too. Then, I started using a cellphone as my alarm clock and quickly realized that different ring tones irritated me less but worked just as well to wake me up. I now use the ringtone alarm as a back-up for my bedside lamp, which I’ve plugged in to a timer.

      When the bright light doesn’t work, the cellphone picks up the slack, and I wake up on time. The lesson learned? Experiment a bit and see what works best for you as you try to become an early riser.

      Light, sound, smells, temperature, or even some contraption that dumps water on you might be more pleasant than your old alarm clock. Give something new a try!

      One final thing you can do is put your alarm at least several feet from your bed. If it’s within arm’s reach, you’ll be tempted to hit the snooze button. However, if you have to get out of bed to turn it off, you’ll be more likely to resist going back to sleep.

      5. Get Your Blood Flowing Right After Waking

      If you don’t have a neighbor you can pick fights with at 5 am, you’ll have to settle with a more mundane exercise. It doesn’t take much to get your blood flowing and chase the sleep from your head.

      Just pick something you don’t mind doing and go through the motions until your heart rate is up. Jumping rope, push-ups, crunches, or a few minutes of yoga are typically enough to do the trick. Here are 10 Simple Morning Exercises That Will Make You Feel Great All Day. (Just don’t do anything your doctor hasn’t approved.)

      If you’re going to go for a full-on morning workout, remember to give your body at least 15 minutes to get moving before you start[2]. Have a glass of water, stretch a bit, and then get into your workout.

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      If you live in a beautiful part of the world like me, you might want to use a bit of your early morning to go for a walk and enjoy the beauty of the world around you.

      If you have a coffee shop open within walking distance, dragging yourself out of bed for a cup of coffee to savor on your walk home as the world wakes around you is a wonderful experience. Try it, and you’ll enjoy becoming an early riser!

      Final Thoughts

      Creating a new habit is always a challenge, especially if that habit is forcing you out of the comfort of your bed before the sun is even up. However, early risers enjoy increased productivity, higher levels of concentration, and even healthier eating habits[3]!

      Those are all great reasons to give it a try and get up a few minutes earlier. Try getting to bed a bit earlier and learn how to become an early riser with the above tips and conquer your days.

      More on How to Become an Early Riser

      Featured photo credit: Nomadic Julien via unsplash.com

      Reference

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