Advertising
Advertising

Start a Productive Workday With the Right Websites

Start a Productive Workday With the Right Websites
    Morning Light by chefranden

    Your peak performance period is that space of time during the day where you maximize your focus, productivity and energy for two to three hours.Make the most of this period by prepping your workspace for instant action. Close the door and create a routine that both relaxes and motivates you.

    A step in the right direction is to create a GTD bookmark folder with a short list of essential websites

    Current news website

    Choose one website that you can quickly scan and easily pick out important headlines. Then spend five to ten minutes getting up to date on the world.

    Advertising

    Constant interaction with co-workers is almost a certainty these days and building a relationship with them can be hard when you have little in common. Consequently, using current events is an easy way to invite people into a conversation and build a rapport.This bond between employees boosts productivity as friendly work environments allow staff to share tasks and information with a positive attitude.

    Another option is to use services like Google reader because they allow you to create specific news feeds tailored to your tastes. However, avoid adding too many feeds and listing too many headlines as they can disrupt your focus.

    Sites like Google News or CNN are better suited for quick productive reading because they condense their headlines into small specific categories on a single page.

    Advertising

    Corporate intranet sites

    Corporate intranet sites are effective tools in keeping employees informed on internal changes, competitive information and relevant industry news. Use this to your advantage and eliminate the need to compile this information yourself.

    Products, offers, regulations and people are in constant flux. If you ignore this fact and are reactive instead of proactive, you will miss opportunities.

    In particular, sales people face embarrassment when a client is better informed then they are. You need to know how your company stacks up against the competition if you are to remain competitive.

    Advertising

    Use Google Calendar to find a work life balance

    Google calendar is a great option for synchronizing family schedules into one easily updatable calendar.

    You cannot give your full attention to your personal or work life if they constantly interrupt each other. During a workday, people trade thoughts and update schedules with their family by shooting emails, texts, or phone calls back and forth. This constant communication breaks up your focus and reduces productivity.

    Avoid this situation by creating individual calendars for each family member and synchronize all the calendars together. This way, each family member sees how his or her schedule affects another family member’s agenda.

    Advertising

    Start your day by comparing your personal calendar and work calendar. You can then decide how to divide your time, energy and attention at work and then home. A good tip is to forward “non-confidential” appointments in real-time from the office to the family calendar. Therefore, this avoids scheduling appointments that can wreak havoc at work and home.

    You should take the time to plan your full day and ask specific questions like:

    • “Can I put in an extra 30 minutes at the end of the day or will I miss an appointment or dinner?”
    • “Should I go all out on this presentation and use up my energy or should I push some tasks to the next day so I have the energy to spend time with the kids?”

    Balancing work and a personal life becomes more manageable with open communication between all the parties affected. You eliminate frustration and anger when everyone works on a level playing field.

    You can maximize your performance by choosing a period in the day when you do your best work in the shortest amount of time and use your sharpened focus to create an effective daily agenda that increases your productivity at work and home.

    More by this author

    Peace One Day at Work “Peace One Day” at Work How to Stop the Negative Spin of Thoughts, Emotions and Actions Focus on Art, Not on Features: Simple Online Tools for Writers Mastering a Moment of Purposeful Peace How to Create Emergency Kits for your Average Workday

    Trending in Productivity

    1 How Not to Feel Overwhelmed at Work & Take Control of Your Day 2 13 Work Life Balance Tips for a Happy and Productive Life 3 How to Commit, Achieve Excellence And Change Your Life 4 How to Stay Consistent and Realize Your Dreams 5 How to Set Goals in Life to Achieve the Success You Want

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on July 13, 2020

    How Not to Feel Overwhelmed at Work & Take Control of Your Day

    How Not to Feel Overwhelmed at Work & Take Control of Your Day

    Overwhelm is a pernicious state largely caused by the ever-increasing demands on our time and the distractions that exist all around us. It creeps up on us and can, in its extreme form, leave us feeling anxious, stressed and exhausted.

    If you’re feeling overwhelmed at work, here are 6 strategies you can follow that will reduce the feeling of overwhelm; leaving you calmer, in control and a lot less stressed.

    1. Write Everything down to Offload Your Mind

    The first thing you can do when you begin to feel overwhelmed is to write everything down that is on your mind.

    Often people just write down all the things they think they have to do. This does help, but a more effective way to reduce overwhelm is to also write down everything that’s on your mind.

    For example, you may have had an argument with your colleague or a loved one. If it’s on your mind write it down. A good way to do this is to draw a line down the middle of the page and title one section “things to do” and the other “what’s on my mind”.

    The act of writing all this down and getting it out of your head will begin the process of removing your feeling of overwhelm. Writing things down can really change your life.

    2. Decide How Long It Will Take to Complete Your To-Dos

    Once you have ‘emptied your head,’ go through your list and estimate how long it will take to complete each to-do.

    Advertising

    As you go through your list, you will find quite a few to-dos will only take you five or ten minutes. Others will take longer, often up to several hours.

    Do not worry about that at this stage. Just focus on estimating how long you will need to complete each task to the best of your ability. Here’s How to Cultivate a More Meaningful To Do List.

    3. Take Advantage of Parkinson’s Law

    Now here’s a little trick I learned a long time ago. Parkinson’s Law states that work will fill the time you have available to complete it, and us humans are terrible at estimating how long something will take:((Odhable: Genesis of Parkinson’s Law))

      This is why many people are always late. They think it will only take them thirty minutes to drive across town when previous experience has taught them it usually takes forty-five minutes to do so because traffic is often bad but they stick to the belief it will only take thirty minutes. It’s more wishful thinking than good judgment.

      We can use Parkinson’s Law to our advantage. If you have estimated that to write five emails that desperately need a reply to be ninety minutes, then reduce it down to one hour. Likewise, if you have estimated it will take you three hours to prepare your upcoming presentation, reduce it down to two hours.

      Reducing the time you estimate something will take gives you two advantages. The first is you get your work done quicker, obviously. The second is you put yourself under a little time pressure and in doing so you reduce the likelihood you will be distracted or allow yourself to procrastinate.

      Advertising

      When we overestimate how long something will take, subconsciously our brains know we have plenty of time and so it plays tricks on us and we end up checking reviews of the Apple Watch 4 or allow our colleagues to interrupt us with the latest office gossip.

      Applying a little time pressure prevents this from happening and we get more focused and more work done.

      4. Use the Power of Your Calendar

      Once you have your time estimates done, open up your calendar and schedule your to-dos. Go through your to-dos and schedule time on your calendar for doing those tasks. Group tasks up into similar tasks.

      For emails that need attention on your to-do list, schedule time on your calendar to deal with all your emails at once. Likewise, if you have a report to write or a presentation to prepare, add these to your calendar using your estimated time as a guide for how long each will take.

      Seeing these items on your calendar eases your mind because you know you have allocated time to get them done and you no longer feel you have no time. Grouping similar tasks together keeps you in a focused state longer and it’s amazing how much work you get done when you do this.

      5. Make Decisions

      For those things you wrote down that are on your mind but are not tasks, make a decision about what you will do with each one. These things are on your mind because you have not made a decision about them.

      If you have an issue with a colleague, a friend or a loved one, take a little time to think about what would be the best way to resolve the problem. More often than not just talking with the person involved will clear the air and resolve the problem.

      Advertising

      If it is a more serious issue, then decide how best to deal with it. Talk to your boss, a colleague and get advice.

      Whatever you do, do not allow it to fester. Ignoring the problem will not make it go away. You need to make a decision to deal with it and the sooner you do so the sooner the problem will be resolved. (You can take a look at this guide on How To Make Good Decisions All The Time.)

      I remember long ago, when I was in my early twenties and had gone mad with my newly acquired credit cards. I discovered I didn’t have the money to pay my monthly bills. I worried about it for days, got stressed and really didn’t know what to do. Eventually, I told a good friend of mine of the problem. He suggested I called the credit card company to explain my problem. The next day, I plucked up the courage to call the company, explained my problem and the wonderful person the other end listened and then suggested I paid a smaller amount for a couple of months.

      This one phone call took no more than ten minutes to make, yet it solved my problem and took away a lot of the stress I was feeling at the time. I learned two very valuable lessons from that experience:

      The first, don’t go mad with newly acquired credit cards! And the second, there’s always a solution to every problem if you just talk to the right person.

      6. Take Some Form of Action

      Because overwhelm is something that creeps up on us, once we feel overwhelmed (and stressed as the two often go together), the key is to take some form of action.

      The act of writing everything down that is bothering you and causing you to feel overwhelmed is a great place to start. Being able to see what it is that is bothering you in a list form, no matter how long that list is, eases the mind. You have externalized it.

      Advertising

      It also means rather than these worries floating around in a jumbled mess inside your head, they are now visible and you can make decisions easier about what to do about them. Often it could be asking a colleague for a little help, or it could be you see you need to allocate some focused time to get the work done. The important thing is you make a decision on what to do next.

      Overwhelm is not always caused by a feeling of having a lack of time or too much work, it can also be caused by avoiding a decision about what to do next.

      The Bottom Line

      Make a decision, even if it is to just talk to someone about what to do next. Making a decision about how you will resolve something on its own will reduce your feelings of overwhelm and start you down the path to a resolution one way or another.

      When you follow these strategies to can say goodbye to your overwhelm and gain much more control over your day.

      More Tips for Reducing Work Stress

      Featured photo credit: Andrei Lazarev via unsplash.com

      Read Next