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Space Rockets and Agile Programmers Are Doing It…Why Aren’t You?

Space Rockets and Agile Programmers Are Doing It…Why Aren’t You?

    Are you like everyone else when it comes to setting goals? Do you define what you want to achieve and then start working towards your big goal?

    You work hard on a daily basis to reach that goal, but at some point you start to feel frustrated, because you’re not making any noticeable progress after all.

    This makes you very confused and angry, yet you can only blame yourself for this situation. You have made a classic goal-setting mistake.

    Do you know what it is?

    You know your destination…but you are still lost.

    Let me tell you about a real experience I had couple of years ago. This happened when I was competing in a national level triathlon race.

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    A triathlon consists of three different sports (swimming, cycling and running) and every race starts with the swimming part. As soon as the start signal goes off, all the contestants run into the water and start swimming.

    After myself and the rest of the contestants had swam for some time, I realized that this one guy was swimming in the wrong direction. He kept going and going, until at one point he stopped. He realized that he had swam in the wrong direction and now everyone else was in a completely different place. Naturally, he had to change his course and catch up with the rest of us.

    This kind of scenario can happen in your life, whether you are a triathlete or not. You set a goal and start taking action on it, but unfortunately this is not enough. If you don’t know your current position in relation to your goal, then you are going to be like the triathlete I just mentioned; you will keep going and going but your actions will only take you further from your destination.

    When you get further away from your goals, most likely there is one critical piece missing in your goal-setting process. Eventually, this missing piece might get you lost — and even make you quit on your goal.

    Now, you don’t want that to happen, do you?

    Space rockets and agile programmers – you can learn from them

    When a rocket is launched into space, do you think it just follows a straight line from earth to its destination in space?

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    Nope, it doesn’t.

    It makes small adjustments to its course along the way. This is how it stays on track and reaches a very specific but distant destination in space.

    It’s the same with agile programmers: they know exactly where they are in relation to their end goal (a finished application). They make necessary adjustments to their actions along the way if they find that they are on the wrong track.

    Back to you: do you know why you get lost so easily? Well, it’s because you are not adjusting your course like that space rocket, or not following procedures like those agile programmers.

    In both of the previous scenarios, adjustments are made all the time. In contrast, you just set your goal and take action on it, without stopping to correct your course. If you don’t reflect on your current progress and just keep doing your work, then the confusion is inevitable.

    Finally, you should also pay close attention to your attitude.

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    You might think that pausing to reflect is a waste of time (it’s slowing you down), even if you understand the need for it. If you think like this, you clearly need to change your attitude towards the reflection time and understand its true value. Stopping down for a moment could save your whole project. Instead of just blindly taking action, you’ll start to see where you have deviated from your goal and you’ll be able to take corrective action immediately.

    When you are on the right track, you are more motivated to keep on working towards your goal instead of quitting.

    15-minute time block to the rescue

    Let’s talk some Scrum. It belongs to a family of agile software development methodologies and one of its characteristics is a daily 15-minute time-boxed meeting called The Daily Scrum.

    Every day during the 15-minute period, the team has a meeting stood up, where everyone reports their progress by answering three questions:

    1. What have you done since the last meeting?
    2. What are you planning to finish by the next meeting?
    3. Is there anything standing in your way?

    With these questions, it’s easy to see what everyone has been up to, what’s going to happen next, and if there are any issues that might be stopping the developers’ progress.

    “Ok, so this stuff is for software developers,” I hear you say. “How does that help me?”

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    This is exactly what we are going to find out next.

    Reach your destination – by slowing down the smart way!

    Daily Scrums can be applied on your own work as well. Let’s see how to do it:

    1. Know your goal and sub-goals. It goes without saying that you should have a clear and explicitly defined goal, as well as milestones related to your end goal. If you don’t have this plan set, then do it now.
    2. Schedule and location. Schedule a 15-minute block on your calendar, which occurs every day, at the same location, at the same time. To make sure you don’t exceed the 15-minute limit, get a timer, set it to 15 minutes and start it as soon as your meeting starts. The best time for this is before the end of your working day. This way, you have some kind of idea what you have done, if you have encountered any issues and what you  want to do next. The fixed location helps you to form the Daily Scrum habit.
    3. Have your meeting. Answer the three Scrum questions I mentioned earlier and write them down in a document. Then, spend some time figuring out if you are on the right track in relation to your goals.
    4. Take action accordingly. Once you have had your Daily Scrum, form a plan for what to do next. Do you need to do something differently? What does it take to remove the obstacles in your way?

    Take a moment to think about the best answers to these questions.

    Conclusion

    As you can see, daily reflection is very important so that you can see where you are in relation to your goal. Otherwise you could be working hard for nothing. In a worst case scenario, you may have to start your work all over again.

    With a 15-minute daily meeting, you can stay on track and take corrective action right away, instead of doing it weeks or even months after starting your work.

    Over to you: how do you keep track of your current situation in relation to your goals? Do you review your work in any way? Please share your comments and experiences on the comment area.

    (Photo credit: Old Compass via Shutterstock)

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    Timo Kiander

    Productivity Author and Founder of Productive Superdad

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    Last Updated on June 17, 2019

    40 Top Productivity Apps for iPhone (2019 Updated)

    40 Top Productivity Apps for iPhone (2019 Updated)

    Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

    There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

    Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

    It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone (all categorized based on their functions) to provide you with an all-in-one resource for you.

    For Getting Things Done

    1. OmniFocus

    This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

    Download it here.

      2. Forest

      Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

      Download it here.

        3. Things

        Another robust choice, this app is a favorite amongst “productivityists”.[1]

        Download it here.

          4. 30/30

          Recently covered here at Lifehack

          , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

          Download it here.

            5. Any.Do

            A beautiful-looking app that is both easy on the eyes and your wallet.

            Download it here.

              6. PocketLife Calendar

              This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

              Download it here.

                7. Asana

                We’ve covered Asana here at Lifehack

                , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                Download it here.

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                  8. ToDoist

                  This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                  Download it here.

                    9. FlowTasks

                    From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                    Download it here.

                      10. Calendars 5

                      This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                      Download it here.

                        11. Clear – Tasks, Reminders & To-Do Lists

                        A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                        Download it here.

                          12. Due

                          A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                          Download it here.

                            13. Checkmark 2

                            I use this app

                            for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                            Download it here.

                              14. TeuxDeux

                              Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                              Download it here.

                                15. Wunderlist 

                                Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                                Download it here.

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                                  16. Nirvana

                                  For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                  Download it here.

                                    17. Priorities

                                    An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                    Download it here.

                                      For Building Habits

                                      18. Productive

                                      With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                      Download it here.

                                        19. Habitica: Gamified Taskmanager

                                        You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                        Download it here.

                                          20. Streaks

                                          This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                          Download it here.

                                            21. Remember The Milk

                                            Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                            Download it here.

                                              22. Day One Journal

                                              When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                              Download it here.

                                                For Files Organization

                                                23. Evernote

                                                Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                Download it here.

                                                  24. Pocket

                                                  You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                  Download it here.

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                                                    25. Sync.Me

                                                    This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                    Download it here.

                                                      26. Droplr

                                                      One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                      Download it here.

                                                        27. Dropbox

                                                        Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                        Download it here.

                                                          28. iDolly 

                                                          In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                          Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                          Download it here.

                                                            29. Soulver

                                                            It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                            Download it here.

                                                              For Working Smarter

                                                              30. Captio

                                                              A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                              Download it here.

                                                                31. Drafts

                                                                A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                                Download it here.

                                                                  32. NoteShelf 2

                                                                  This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                  Download it here.

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                                                                    33. Doodle

                                                                    This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                    Download it here.

                                                                      34. TextExpander (Legacy)

                                                                      I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                      Download it here.

                                                                        35. Launch Center Pro

                                                                        A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                        Download it here.

                                                                          36. GoodReader

                                                                          This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                          Download it here.

                                                                            37. LogMeIn

                                                                            Want to be able to control your Mac from wherever you are? Then get this app.

                                                                            Download it here.

                                                                              For Improving Security

                                                                              38. 1Password

                                                                              There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                              Download it here.

                                                                                39. LastPass Password Manager

                                                                                You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                                All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                                Download it here.

                                                                                  40. Truecallers

                                                                                  Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                  Download it here.

                                                                                    There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                    More Great Apps Recommendations

                                                                                    Reference

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