Advertising
Advertising

Six Ways on Getting More Done each day

Six Ways on Getting More Done each day

Once people got organized and they can handle tasks well, usually they want more out of their time. They want to accomplish more things. When I present an introduction on time management in the organization I am working for, I got these questions a lot from people: “How can I really can more done?”. In my opinion, there are six tips that I had to assist you on getting more done:

1. Focus high importance tasks first

Advertising

This is the number one thing you want to do if you want to accomplish more. Prioritize your tasks into high importance to low importance. In my definition, “accomplish more” means getting more value out of an interval of time. If you are choosing to watch TV over completing your project that is due tomorrow, you are definitely getting your priority wrong. By spending time onto higher importance tasks, you will squeeze more value out of your time.

2. Work smarter

It means that you are using some smarter ways to complete the task. Sometimes it is hard to work smarter because it involves a longer start-up. For instance, if I am doing a set of repetition tasks in computer, I usually would not dig into it directly. I will try to think if there are any ways I can write a script to automate it, or if I can find some utility that can assist the operations. After longer start-up on writing scripts or search for utility, the result will be pay off as I do not need to repeatedly to redo tasks.

Advertising

Stock picture

3. Work faster

You may think “Duh!” but it is quite true. Work faster may mean you are learning to type faster, or if you train yourself on a new shorthand system for minutes taking. Things like this can able you to speed up your work.

4. Work harder

Advertising

What do you mean work harder? Drop your TV watching session. Drop your tea break. Schedule all your work on the time that you should do work. Enjoy your free and relaxing time on your weekend.

5. Concentrate and focus tasks

Concentrate yourself on one task and only one task. Your concentration will help your mind to focus the data, skill and knowledge that require you complete the task. You will finish the task faster. Focus all the tasks that are similar and have them scheduled one next to one. Because you are already “in-the-flow” with all the related knowledge, you will able to work with the tasks quicker.

Advertising

6. Avoid to make mistakes

Finally, mistakes are the one of the most deadly time waster. If you have made one mistake on a task, the time of correcting it, or apologize to your customers or boss will cost you much more time. Better to be careful at the first time and finish it. Everyone make mistake, but there aren’t any excuse if you are making the same mistake twice. Note it down as notes and remind yourself when you are doing similar tasks again.

So there are six steps in my opinion that can help you accomplish more. The most important thing to get more value out of your time is to focus into important tasks first.

Comments and your tips on this topic are welcome.

More by this author

Leon Ho

Founder of Lifehack

Book summary: A Technique for Producing Ideas Finding Your Inside Time 10 Ways to Extend Laptop Battery Life Bob Parsons on His 16 Rules for Survival Free note taking templates and techniques

Trending in Productivity

1 How to Be Productive at Home and Make Every Day a Productive Day 2 7 Things to Remember When You’re Going Through Tough Times in Life 3 20 Productive Hobbies That Will Make You Smarter and Happier 4 Ditch Work Life Balance and Embrace Work Life Harmony 5 The Pomodoro Technique: Is It Right for You to Boost Productivity?

Read Next

Advertising
Advertising
Advertising

Last Updated on May 24, 2019

How to Be Productive at Home and Make Every Day a Productive Day

How to Be Productive at Home and Make Every Day a Productive Day

If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

Below you’ll find six easy tips that will help you make the most out of your time:

1. Create a Good Morning Routine

One of the best ways to start your day is to get up early and eat a healthy breakfast.

CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

If you aren’t sure how to make morning routine work for you, this guide will help you:

The Ultimate Morning Routine to Make You Happy And Productive All Day

Advertising

2. Prioritize

Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

    If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

    Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    3. Focus on One Thing at a Time

    One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

    Advertising

    Need a little background noise to keep you on track? Try working in a coffee shop.

    Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

    Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

    And here’s some great apps to help you focus: 10 Online Apps for Better Focus

    4. Take Breaks

    Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

    To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

    After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

    Advertising

    I like to work in 25 and 5 minute increments, but you should find out what works best for you.

    5. Manage Your Time Effectively

    A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

    How do you know when exactly you have free time?

    By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

    With this data, you can better plan out your day and keep yourself on track.

    Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

    A bonus tip, even your real free time can be used productively, find out how:

    Advertising

    20 Productive Ways to Use Your Free Time

    6. Celebrate and Reflect

    No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

    Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

    Try these 10 questions for daily self reflection.

    More Articles About Daily Productivity

    Featured photo credit: Unsplash via unsplash.com

    Reference

    Read Next