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Simplifying Your Information Intake

Simplifying Your Information Intake
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    Productivity. We spend more time reading about it, talking about it, writing about it, thinking about it than actually making it happen. We complicate it with a disjointed system of hacks that don’t really work well together, then we decide to simplify it; every year, every month, it’s a vicious cycle for those of us addicted to the cool-aid of productivity and lifehacking that streams forth from the feed reader.

    But both processes are important, the process of growing, advancing, experiment, complicating your system, and the process of cutting it back, simplifying it, minimalizing it. Experimentation and exploration is when you discover which systems, hacks, tips and tricks work for you. Then, the process of elimination retains what did work and clears out the clutter you picked up along the way.

    One way we can continue to experiment with this ‘productivity’ thing while minimizing the amount of decluttering that needs to occur later on. We do this by simplifying our information intake.

    I focus on email and my feed reader, since these are my main sources of information. Chances are, if you’re the type of person who regularly reads Lifehack, that you get your information the same way.

    Email

    The Empty Inbox: the obvious one. The one you’re probably already doing. Keep your inbox empty by processing emails as follows:

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    1. Responding and archiving,
    2. Reading and archiving,
    3. Reading and deleting,
    4. Ignoring and deleting,
    5. Creating actions and deleting

    The delete and archive buttons are your friends, as is a judicious use of labelling to organize those emails you’ll need later.

    There really is no sense archiving everything. Some people are archive purists. I know at least two people who archive junk mail. Don’t do that.

    If you can create an action (using a to-do list or task manager), take any notes from the email you might need and put them in your task manager or to-do list. Delete the email. You shouldn’t need it, unless it’s mixed with information that’ll be relevant for the future (and only then).

    Here’s another one where people get caught up: responding to every message. If you have nothing to say but “Thanks, I received it,” don’t bother. If there isn’t any really important reason to reply there isn’t any reason to reply at all.

    “Just in case” is a terrible phrase. Eliminate it from your speech, when it comes to email at least. If you think you might need it “just in case” you don’t need it.

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    Learning to process email is one way to cut down your time at the computer immensely.

    Feed Readers

    I use NetNewsWire as my feed reader, and it’s perfect for what I want. It allows me to get through feeds quite quickly.

    I wouldn’t use a web-based feed reader—I don’t know how well they perform on internet connections in other countries, but in Australia, and in my experience, you can expect at a minimum about two to four seconds waiting time between each item. If you take that as an average of three seconds and multiply by the number of unread posts you get in the morning, there’s how many seconds you’ve wasted. For me it would apparently be 7,500 seconds, or 125 minutes – two hours just waiting for feeds to show up.

    I doubt Americans will have this problem, and with ADSL2+ rolling out here it’s probably less of a problem. In any case, it’s a personal preference thing.

    Posting Frequency

    I love Boing Boing, but seriously, read it from your browser.

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    Keep a careful eye on the posting frequency of your feeds and automatically unsubscribe after a certain threshold. Sure, you might find the information useful, but if you’re serious about simplifying your information intake this is the only way to go.

    Subscribe to feeds that have no more than ten posts in a day, but preferably two or three, as a rule of thumb.

    10 Day Trials

    Have a folder in your feed reader called Trials and subscribe new feeds to that folder. Review the feed for ten days, and if you feel you could live without the feed after ten days, unsubscribe.

    The point is not whether the feed is useful, or the content is great. The point is whether you must have that feed as a feed, rather than a site you visit when you want to.

    This is different if you’re a writer, journalist, blogger or some kind of new media professional. Depending on how much you need to write and for how many varying areas, you may not have a choice but to keep saturated in information from those areas and a feed reader is a fantastic way to keep informed about breaking news in your field(s). This is why I have so many feeds.

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    Use the Space Bar

    In many feed readers, the space bar marks a post as read and skips to the next unread post. Let headlines do the talking, and skip those that don’t appeal. That’s what the purpose of a headline is: to inform you of the nature and content of a post.

    Note to bloggers: don’t use clever or cute headlines. Don’t try to be a smart-ass with them. Use keywords and clarity, and if you can tie in a pun, a joke, or some sarcasm without losing that clarity, go ahead. But keyword-based clear headlines are not only going to do well for you in the search engines, but will help you stay in feed readers longer.

    Flags

    My final feed reader tip is the judicious use of flags. Use it sparingly, use it carefully. Reserve it for only the best content that needs to be absorbed later when you have more time, and for content that is going to inform your next actions throughout the day—such as writing a news article.

    Don’t overdo it, try to keep it well below ten flagged items. That said, writers, journalists, bloggers and new media professionals may need to flag more than ten to get all their content research ready.

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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    Last Updated on September 18, 2020

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    Learning how to get in shape and set goals is important if you’re looking to live a healthier lifestyle and get closer to your goal weight. While this does require changes to your daily routine, you’ll find that you are able to look and feel better in only two weeks.

    Over the years, I’ve learned a lot about what it takes to get in shape. Although anyone can cover the basics (eat right and exercise), there are some things that I could only learn through trial and error. Let’s cover some of the most important points for how to get in shape in two weeks.

    1. Exercise Daily

    It is far easier to make exercise a habit if it is a daily one. If you aren’t exercising at all, I recommend starting by exercising a half hour every day. When you only exercise a couple times per week, it is much easier to turn one day off into three days off, a week off, or a month off.

    If you are already used to exercising, switching to three or four times a week to fit your schedule may be preferable, but it is a lot harder to maintain a workout program you don’t do every day.

    Be careful to not repeat the same exercise routine each day. If you do an intense ab workout one day, try switching it up to general cardio the next. You can also squeeze in a day of light walking to break up the intensity.

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    If you’re a morning person, check out these morning exercises that will start your day off right.

    2. Duration Doesn’t Substitute for Intensity

    Once you get into the habit of regular exercise, where do you go if you still aren’t reaching your goals? Most people will solve the problem by exercising for longer periods of time, turning forty-minute workouts into two hour stretches. Not only does this drain your time, but it doesn’t work particularly well.

    One study shows that “exercising for a whole hour instead of a half does not provide any additional loss in either body weight or fat”[1].

    This is great news for both your schedule and your levels of motivation. You’ll likely find it much easier to exercise for 30 minutes a day instead of an hour. In those 30 minutes, do your best to up the intensity to your appropriate edge to get the most out of the time.

    3. Acknowledge Your Limits

    Many people get frustrated when they plateau in their weight loss or muscle gaining goals as they’re learning how to get in shape. Everyone has an equilibrium and genetic set point where their body wants to remain. This doesn’t mean that you can’t achieve your fitness goals, but don’t be too hard on yourself if you are struggling to lose weight or put on muscle.

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    Acknowledging a set point doesn’t mean giving up, but it does mean realizing the obstacles you face.

    Expect to hit a plateau in your own fitness results[2]. When you expect a plateau, you can manage around it so you can continue your progress at a more realistic rate. When expectations meet reality, you can avoid dietary crashes.

    4. Eat Healthy, Not Just Food That Looks Healthy

    Know what you eat. Don’t fuss over minutia like whether you’re getting enough Omega 3’s or tryptophan, but be aware of the big things. Look at the foods you eat regularly and figure out whether they are healthy or not. Don’t get fooled by the deceptively healthy snacks just pretending to be good for you.

    The basic nutritional advice includes:

    • Eat unprocessed foods
    • Eat more veggies
    • Use meat as a side dish, not a main course
    • Eat whole grains, not refined grains[3]

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    Eat whole grains when you want to learn how to get in shape.

      5. Watch Out for Travel

      Don’t let a four-day holiday interfere with your attempts when you’re learning how to get in shape. I don’t mean that you need to follow your diet and exercise plan without any excursion, but when you are in the first few weeks, still forming habits, be careful that a week long break doesn’t terminate your progress.

      This is also true of schedule changes that leave you suddenly busy or make it difficult to exercise. Have a backup plan so you can be consistent, at least for the first month when you are forming habits.

      If travel is on your schedule and can’t be avoided, make an exercise plan before you go[4], and make sure to pack exercise clothes and an exercise mat as motivation to keep you on track.

      6. Start Slow

      Ever start an exercise plan by running ten miles and then puking your guts out? Maybe you aren’t that extreme, but burnout is common early on when learning how to get in shape. You have a lifetime to be healthy, so don’t try to go from couch potato to athletic superstar in a week.

      If you are starting a running regime, for example, run less than you can to start. Starting strength training? Work with less weight than you could theoretically lift. Increasing intensity and pushing yourself can come later when your body becomes comfortable with regular exercise.

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      7. Be Careful When Choosing a Workout Partner

      Should you have a workout partner? That depends. Workout partners can help you stay motivated and make exercising more fun. But they can also stop you from reaching your goals.

      My suggestion would be to have a workout partner, but when you start to plateau (either in physical ability, weight loss/gain, or overall health) and you haven’t reached your goals, consider mixing things up a bit.

      If you plateau, you may need to make changes to continue improving. In this case it’s important to talk to your workout partner about the changes you want to make, and if they don’t seem motivated to continue, offer a thirty day break where you both try different activities.

      I notice that guys working out together tend to match strength after a brief adjustment phase. Even if both are trying to improve, something seems to stall improvement once they reach a certain point. I found that I was able to lift as much as 30-50% more after taking a short break from my regular workout partner.

      Final Thoughts

      Learning how to get in shape in as little as two weeks sounds daunting, but if you’re motivated and have the time and energy to devote to it, it’s certainly possible.

      Find an exercise routine that works for you, eat healthy, drink lots of water, and watch as the transformation begins.

      More Tips on Getting in Shape

      Featured photo credit: Alexander Redl via unsplash.com

      Reference

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