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Simplify Your Productivity Tools To Get More Done

Simplify Your Productivity Tools To Get More Done

    Anytime a new productivity app hits the App Store or the web it’s a race to see if it’s the next best thing; the last app you will ever need to become more productive, a better human being, or, hell, even cuter. Anytime a new “productivity guru” tells us how to get more work done we may as well spend a week or month to give it a try.

    I can’t tell you how much money and time I have racked up in trying new apps, paying subscriptions to things like Remember the Milk or Toodledo, or even creating precise taxonomies for tagging my tasks.

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    If you are like me in any way (and you probably are because you read Lifehack.org), I can help out by telling you now that no single application or productivity system will make you more productive. In fact, most of our so-called “systems” tend to get in our way and make us productive at creating productivity stuff. And that’s about it.

    It’s a racket

    When I first read GTD about 4 years ago my inner geek instantly saw a way to systematize my work and life. With that came an eagerness to look for everyone’s “implementation” and to try out many different ways of setting up my own system. I bought a labeler, filing cabinet, inbox, paper planner thingy, some decent pens, index cards (way too many index cards), and preceded to Get Things Done.

    Or so I thought.

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    What happened for a good portion of 2 to 3 years was my endless tweaking of a system and search for something better that didn’t really support my work. The system ran me and actually made me scared to use it. It felt like a bottomless pit of empty projects and tasks that I would never look at or review because of their unimportance.

    All of this brought me to my original point: productivity apps and systems don’t make the man, the man makes the productivity system.

    Cutting the fat

    So, instead of being buried in a sea of productivity tools and ideas that were not supporting me, for the last year and a half I have been trimming down my system to the most essential and useful.

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    I first went on a paper productivity kick. It was like a detox for a productivity pr0n junky. Keeping projects and action lists with paper allows one to not be confined to a certain set of labels, buttons, and tags. It allows you to just write things down and helps to stay out of your way. Another nice thing about paper productivity is that it isn’t really filled with features and because of that doesn’t move you to “feature-tweak” it. You can read more about the benefits of paper productivity here.

    While using paper I identified some things that I truly didn’t like that I knew I would need a digital system for like:

    • due date sorting
    • sorting in general
    • easier manipulation of lists and changing tasks without rewriting everything
    • ability to easily send something by email
    • a place to store notes directly linked to tasks

    So, I then found myself a set of tools that met these requirements and allowed me to practice the Getting Things Done system at the minimum. I cut the fat of my productivity system and finally put myself in control of it.

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    The practical part

    If you are like me and have been swimming in a sea of productivity pr0n for too long and want to own your productivity system rather than allow it to own you, here are a few simple steps:

    1. Go on a productivity tool detox. Quick searching for the “15 Best Productivity Tools on ‘X’ Operating System”, stay away from the multitude of apps that promise that they will help you get more done and try something simple like paper for a while. You will find out what you truly need in a system.
    2. While using the simplest tools possible actually get some work done with them. Allow the productivity tool to support you and start to learn how to trust it in your everyday work life.
    3. Make a list of things that you absolutely need – not want – in a productivity tool and try to find the easiest implementation of it. Try really hard not to go on a quest for the greatest productivity system ever made. It doesn’t exist.
    4. Get settled in with your new set of tools and stick to them. Once you feel that your system supports your work, make a pact to not change your tools for 90 days. After that you can reevaluate and tweak things as needed. Then stick to them for another 90 days. Rinse and repeat.

    And that’s it. It’s important for an information worker to have a set of tools that truly supports her work. But what is just as important is that worker have a set of tools that she sticks with, that she knows and trusts, and that don’t get in her way. Have you settled into a system that supports your work and allows you to get things done? If so, tell us about it in the comments below.

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    Last Updated on December 7, 2018

    10 Steps For Success: Applying The Power Of Your Subconscious Mind

    10 Steps For Success: Applying The Power Of Your Subconscious Mind

    How big is the gap between you and your success?

    What is the difference between successful people and unsuccessful people?

    It is as simple as this: successful people think and talk about what they are creating, and unsuccessful people focus on and talk about what they’re lacking.

    So how do you bridge that gap between wanting success and having your success? Let’s make an important distinction. You see, there is a big difference between “Wanting” and “Having” something.

    Wanting: means lacking or absent. Deficient in some part, thing or aspect.

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    Having: means to possess, to hold, to get, to receive, to experience.

    You can have one OR the other, but not both at the same time with any particular object of your desire. You either have it or you don’t.

    When it comes to your subconscious, if you’re focusing on the “wanting”, i.e. the not having, guess what, you will build stronger neural networks in your brain around the “wanting.” However, through the power of your subconscious mind, you can focus on the “having” as if it has already happened. Research has shown that your brain doesn’t know the difference between what you’re visualizing inside your mind versus what is happening out there in your reality.

    This is a regular practice of elite athletes. They spend as much timing creating the internal mental imagery of their success playing out as they do actually physically practicing. This helps create both the neural pathways in their brain and the muscle memory to consistently deliver on that success.

    Here are 10 “brain hack” steps for success that you can take to create your version of a happy life. Make these steps a regular habit, and you will be astonished at the results.

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    Step 1: Decide exactly what you want to create and have

    This is usually the biggest problem that people have. They don’t know what they want and then they’re surprised when they don’t get it.

    Step 2: Write down your goal clearly in every technicolor detail

    A goal that is not written down is merely a wish. When you write it down in full detail, you signal to your subconscious mind that you really want to accomplish this particular goal.

    Step 3: Write your goal in simple, present tense words

    …that a three year old can understand on a three-by-five index card and carry it with you. Read it each morning after you awake and just before you go to sleep.

    Step 4: Backwards planning

    See your goal achieved and identify all the steps required that it took to bring it to life. Making a list of all these steps intensifies your desire and deepens your belief that the attainment of the goal is already happening.

    Step 5: Resolve to take at least one step every day from one of the items on your list

    Do something every day, even if it is just one baby step, that moves you toward your goal so you can maintain your momentum.

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    Step 6: Visualize your goal repeatedly

    See it in your mind’s eye as though it were already a reality. The more clear and vivid your mental picture of your goal, the faster it will come into your life.

    Step 7: Feel the feeling of success as if your goal were realized at this very moment

    Feel the emotion of happiness, satisfaction, and pleasure that you would have once you have achieved your goal. Visualize and feel this success for at least 20 seconds at a time.

    Step 8: “Fake it till you make it!”

    Confidently behave as if your subconscious mind was already bringing your goal into reality. Accept that you are moving toward your goal and it is moving toward you.

    Step 9: Relax your mind

    Take time to breathe, pray or mediate each day. Disengage the stress response and engage the relaxation response. A quiet state of mind allows your brain to access newly formed neural pathways.

    Step 10: Release your goal to your subconscious mind

    When you turn your goal over to the power of the universe and just get out of the way, you will always know the right actions to take at the right time.

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    Starting today, try tapping into the incredible power of your subconscious mind.Start with just one goal or idea, and practice it continually until you succeed in achieving that goal. Make it a game and have fun with it! The more lightly you hold it, the easier it will be to achieve. By doing so, you will move from the “positive thinking” of the hopeful person to the “positive knowing” of the totally successful person.

    Hit reply and let me know what you’re creating!

    To your success!

    Featured photo credit: use-your-brain-markgraf via mrg.bz

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