Advertising
Advertising

Simple Steps on Handling Tasks

Simple Steps on Handling Tasks

Fast handling of things has been the talk of the various categories of the work force for years and years. The basis of fast handling of tasks is time and mind management. It really boils down to these 2 major resources that we all have but tend to over (or under) use. The technique we will discuss here is how manage your time against your mind’s concentration in 5 simple steps:

Advertising

  1. Draw a To-Do list with your tasks numbered in priority, importance, and scheduled dates and times of completion. Once a thing comes up (and mind you, “comes up” means “once it appears in the queue of things you have to do”, and not when it explodes as a problem!): When something comes up, there are a few simple steps you should follow in order to maintain rhythm with all your other things.
  2. Assess the importance of the new task (against all others in your list). In other words, you must evaluate whether or not this new task:
    • Is more urging than others on the list
    • Has more potential damage/harm if not done/handled before a specific time.
    • Dependant on other tasks on the list? If other dependant tasks are not on the list and they’re your responsibility, then add them; otherwise, add a task to follow up on whoever has to take care of the dependant tasks to yours.
  3. Insert the new task (and their dependencies or follow-ups on dependencies) into their correct (or most appropriate) priority order on your To-Do list.
  4. Periodically Examine/Review your To-Do list. This is a must do issue every pre-set period of time proportional to the average length of tasks. For instance if your tasks are days and weeks long, then your review should be conducted every other day or every day. On the other hand, the review should be done every 2-3 hours if the tasks are within the minutes or hours (maximum 1 day) range.
    Be careful not to overwhelm yourself with review sessions and finally waste your time. During the review session, examine which tasks have ended on time, which tasks are running late and which tasks seem to have problems in them. Whilst reviewing, re-arrange your priorities or resources accordingly to manage the lag in some projects/tasks (e.g. you might call in someone for help on something) or you may delay some other tasks to handle more urging ones. Such important decisions are a must make and take in order to constantly maintain order in your To-Do list and hence the system of your day and life.
  5. For tasks of priority 1 (and high concentration), do not perform multi-tasking.
    This is an issue that one must handle as he/she goes along. For top priority tasks that need 100% of your concentration, like writing a business proposal or talking to your manager, DO NOT multi-task. Multitasking will not only immensely delay your schedule but will result in the original task taking ages and not getting done in half the quality it could have been done in.

    For other less important (but still on the list) tasks, you might as well multi-task. For instance, you have to prepare lunch and listen to the news. Then do both at the same time! Switch on the television in the kitchen and prepare lunch. Wherever there are timers on steps in the food preparation process, DO put them on and switch on their alarms – so those will alert you in case you were slightly distracted watching TV.

Following the five simple steps will not only make you get your things done, but also you’ll have the time to spend on yourself and for relaxation purposes rather than always running out of time. You know what? You might as well add the time you need to relax on your list, so you can work towards fulfilling it as well.

Advertising

Advertising

More by this author

Overcoming The Pain Of A Breakup: 3 Suggestions Based On Science Quit Your Job If You Don’t Like It, No Matter What What Highly Successful People Do Every Day To Perform At Their Best How to Plan Your Life Goals and Actually Achieve Them in 7 Simple Steps 6 Simple Steps to Make Progress Towards Achieving Goals

Trending in Productivity

1 8 Ways to Train Your Brain to Learn Faster and Remember More 2 How Exercising Makes You More Productive 3 10 Practical Ways to Drastically Improve Your Time Management Skills 4 15 Highly Successful People Who Failed On Their Way To Success 5 How to Memorize More and Faster Than Other People

Read Next

Advertising
Advertising

Last Updated on September 20, 2018

8 Ways to Train Your Brain to Learn Faster and Remember More

8 Ways to Train Your Brain to Learn Faster and Remember More

You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

Well, here is how to train one of the most important parts of your body: your brain.

When you train your brain, you will:

  • Avoid embarrassing situations. You remember his face, but what was his name?
  • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
  • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

So how to train your brain and improve your cognitive skills?

1. Work your memory

Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

Advertising

Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

What is the simplest way to help yourself remember what you see? Repetition.

For example, say you just met someone new:

“Hi, my name is George”

Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

Got it? Good.

2. Do something different repeatedly

By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

Advertising

And guess what? With enough repetition you made that happen!

But how does this apply to your life right now?

Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

3. Learn something new

It might sound obvious, but the more you use your brain, the better its going to perform for you.

Advertising

For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

4. Follow a brain training program

The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

5. Work your body

You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

6. Spend time with your loved ones

If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

Advertising

If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

7. Avoid crossword puzzles

Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

Are they fun? Yes. Do they sharpen your brain? Not really.

Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

8. Eat right – and make sure dark chocolate is included

Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

The bottom line

Now that you know how to train your brain, it’s actually time to start doing.

Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

Featured photo credit: Unsplash via unsplash.com

Read Next