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Last Updated on October 31, 2019

Simple Productivity: 10 Ways to Do More by Focusing on the Essentials

Simple Productivity: 10 Ways to Do More by Focusing on the Essentials

These days our lives are busier than ever. We work more than ever. We are more stressed and exhausted than ever before. And yet we get less done and are not as happy.

It doesn’t have to be that way.

The problem is that we are overloaded with information and tasks, and we try to get everything done instead of just the most essential things. Solution: focus on only the essential, eliminate the rest, and allow yourself to get into that beautiful state known as “flow”.

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And although it can be hard to give up all the busy-ness that we’ve grown accustomed to, the change will have tremendous benefits on our sanity, our stress levels, our happiness, and yes, our productivity.

Here are 10 simple ways to be more productive with less effort:

1. Clear your head.

It’s impossible to gain perspective, and to know what is truly essential, if we are in the middle of an information stream. Take an hour, or half a day if possible, to shut off the information flow, and to get a larger view of your life and your job. The time you take off will be well worth it. Tell everyone that you are unavailable, shut off all communications, shut yourself in somewhere private, and take some time to think about what is important. What do you want? Where are you going? What will it take to get there? Another good way to clear your head, which is necessary for focus, is to write down everything that you need to do, all your tasks and projects and ideas. Dump the contents of your mind on paper, and then stop thinking about them for a little while.

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2. Focus on the essential tasks.

Once you’ve gotten your head cleared, you need to figure out what tasks are most essential. Ask yourself this magic question: “What task can you do that will get you the most return on your time?” Figure out the project that will get you the most recognition, win you awards, or get you the most business. Something that will pay off big. Not something you’ll forget about in a week, but something that others will remember you by. This is an essential task. Make a list of these types of tasks — they’re your most important things to do this week.

3. Eliminate the rest.

Now look at your overall list. What’s on there that’s not essential? Can you just drop them from your schedule? Or delegate them to someone else? If not, put them on a “waiting list”. Then, as you focus on your essential tasks, check back on this waiting list every now and then. Sometimes you’ll realize that the less essential tasks weren’t really necessary at all.

4. Do essential tasks first.

If you’ve got a list of things to do today, and one or two of them are truly essential, do those items first thing in the morning. Don’t wait until later in the day, because they’ll get pushed back as other urgent stuff comes up. Get them out of the way, and your productivity will truly soar.

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5. Eliminate distractions.

You can put essential stuff on your list all year long, but if you are constantly interrupted by email notifications, IM, cell phones, your RSS reader, gadgets and widgets, social media, forums and the like, you’ll never be productive. Turn these things off, disconnect yourself from the Internet if possible, clear your desk of all papers, clear your walls and surrounding areas, and allow yourself to truly focus.

6. Use simple tools.

Don’t fidget with a bunch of gadgets or the latest and coolest applications. Find a simple notebook for writing things down, a simple to-do list (no frills) and the simplest application possible for doing your work. Then forget about the tools and think only of the task at hand. If you’re too worried about the tools, you’re not actually doing anything.

7. Do one thing at a time.

Multi-tasking is a waste of time. You can’t get things done with a million things going on at once, pulling for your attention. Focus on the essential task in front of you, to the exclusion of all else, and you are much more likely to get it completed, in less time, with less effort.

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8. Find quiet.

In addition to a quiet working environment, you need time every day that you can call your own, where you don’t have to do work. This could be through reading, taking a bath, walking in nature, going swimming at the beach, going jogging, meditating. Not reading your feeds. Get away from the information overload and find that peace that will allow you to truly focus when you do work, and to review your day in your mind, and to get the perspective to see what is essential.

9. Make the most of your work.

It’s one thing to write something great, or to create something fantastic. But it’s entirely another thing to make that great thing explode, to get you attention, to earn the recognition you deserve — which will lead to more business or more opportunities. Once you’ve created the Next Great Thing, promote it, show it to others, find a way to have it carry you as far as it can take you. Don’t just create something and move on to the next thing. Use your energy and talents to their fullest extent.

10. Simplify some more.

Once you’ve simplified down to the essential, and eliminated distractions, you should become productive. But distractions and the unnecessary have a way of creeping back in and accumulating. Every now and then, take a look at what you’re doing, at the information coming into your life, at how you spend your time and the tools you use. Then simplify some more.

Featured photo credit: Domenico Loia via unsplash.com

More by this author

Leo Babauta

Founder of Zen Habits and expert in habits building and goals achieving.

What to Do in Free Time? 20 Productive Ways to Use the Time The Gentle Art of Saying No Simple Productivity: 10 Ways to Do More by Focusing on the Essentials How to Find Your Passion and Live a Fulfilling Life How to Pare Your To-do List Down to the Essentials

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Last Updated on June 26, 2020

How to Stay Motivated and Reach Your Big Goals in Life

How to Stay Motivated and Reach Your Big Goals in Life

It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to be motivated and get what you want:

1. Find Your Good Reasons

Anything you do, no matter how simple, has a number of good reasons behind it.

You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

Some ideas for what a good reason can be:

  • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
  • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
  • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
  • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

Here’re 9 Types of Motivation That Make It Possible to Reach Your Dreams.

2. Make It Fun

When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

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Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

A simple approach is to start working on any task by asking yourself a few questions:

  • How can I enjoy this task?
  • What can I do to make this task fun for myself and possibly for others?
  • How can I make this work the best part of my day?

As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

3. Change Your Approach And Don’t Give Up

When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

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You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

4. Recognize Your Progress

Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

Here’s how tracking and recognizing your progress is different:

Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

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For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

5. Reward Yourself

This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

For some tasks, just taking a break and relaxing for a few minutes will do.

For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

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For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

Mix and Match for the Best Effect!

Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right away. Mix different approaches and match them to your task for the best results.

Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

More Tips to Boost Your Motivation

Featured photo credit: Lucas Lenzi via unsplash.com

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