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5 Simple, Yet Little-Known Ways to Improve Your Productivity

5 Simple, Yet Little-Known Ways to Improve Your Productivity

You already know that you should wake up early to become more productive, and perhaps you have also heard that you shouldn’t check your email first thing in the morning. While this advice is good and well-documented, there is also another kind of productivity advice that is as effective as well. Even if the tips are less-known and somewhat counter-intuitive, you just have to give them a try and see how they work for you.

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    1. Work when there is a distraction around

    Your environment doesn’t have to be 100% quiet if you want to get work done. Let’s say that you are working from home and you have kids. Let’s also assume that you don’t have a dedicated workspace in your home to do your work. Naturally, you could decide to do work during the quiet hours (before the rest of the family wakes up), but not all of the tasks have to be done then.

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    The fact is that there are certain tasks which allow more distraction than others, and when you know this, you can plan your days more efficiently. In fact, you could dedicate those quiet hours to working on something valuable while the rest of the time (when your family is awake) you can finish less valuable tasks. For instance, I can check most of my social media accounts, do some simple blog-related maintenance tasks or check my e-mail (most of the time) even if my son is pulling my sleeve or if the TV is on in the background. When I know that certain tasks do not require my full concentration, it’s easier to plan my days with that knowledge in mind.

    2. Drink coffee before taking a nap

    Want to boost your afternoon productivity? Then take a caffeine nap! According to a study by Jim Maas, PhD, professor of psychology at Cornell University, combining coffee and napping time can have a big improvement in one’s personal productivity. Coffee enters your bloodstream approximately 20 minutes after you have consumed it. The minute figure is exactly the same as the length of your nap, so these two play well together. In order to implement this technique, do this:

    1. Drink a cup of coffee
    2. Take a 20-minute nap right afterward
    3. Wake-up refreshed

    If you are not a coffee drinker, that’s fine too: even with a 20-minute nap alone, you can feel super-fresh and productive as well.

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    3. Work in a train

    It’s so funny to think that the places that seem like the last ones in which to get anything done are the best for productivity. I’m talking about trains, and when I travel alone, I look forward to getting work done there. The effect is almost like working in a coffee shop, where people come and go and there is some distraction around all of the time. This kind of ambience is the same on trains, but the distraction doesn’t bother me at all. In fact, I have done a lot of work during my trips when I’m moving from one place to another. To maximize your train working experience, prepare yourself in the following way:

    • Have your material ready (for e.g. I have outlined all my blog posts before I start writing them)
    • The material can be used offline if necessary (download the documents and other files to your local computer in advance)
    • Have a mobile Internet access with you
    • Headphones (for listening to podcasts and educational material, or even listening to music when working)
    • An e-book reader (if for some reason your laptop batteries die down, you can use your time productively)

    Finally, decide in advance what you want to do. For instance, I have been writing e-books, blog posts or going through some educational materials while I travel. When you plan your train time, you can get started with your tasks right away and no time is spent on figuring out what to do when you should be already working.

    4. Close the curtains

    It may sound funny that closing the curtains can improve your productivity but it’s actually true. For instance, I might do some work at the dining table where there is a window to the left of me. Since I can see the nearby parking space through the window (and the people and moving cars as well), the movement might catch my attention, so the simplest way to prevent the distraction is to close the curtains. That way I’m not able to sense the movement and I can put all of my attention to my work. If you have similar kinds of experiences, do this simple thing to fix the situation.

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    5. Multitasking

    Would you believe me if I said that multitasking can make you more productive? Well, that’s what I’m telling you and I’ll let you know how. In normal circumstances you should focus on one thing at a time: for instance, if you are creating something (like writing a blog post), you should focus on the writing part and nothing else. But what about those boring tasks that you have to do—no matter what? Let’s imagine that you have to do manual data input work and there is no way around that. To make things a little bit easier, you could do something that is referred as “mindful multitasking,” which is a term I have learned from a great book by Lucy Jo Palladino (“Find Your Focus Zone”) and the basic idea is to use multitasking to get the boring thing done.

    In our example, when you are doing a data entry task, you could check your Facebook page or your e-mail every once in a while to make you more alert. When you do this, you are more energized to take care of the boring tasks. The mindful part comes from understanding that you are indeed multitasking. You also realize that this is decreasing your performance, but at the same time, you are willing to accept the costs, since it helps you to get the tedious work done.

    Conclusion

    It’s interesting to learn more about the unconventional ways to improve personal productivity. I know that there are other tips like this, but now it’s your turn: list your own unconventional productivity tips on the comments area. We all would love to learn more!

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    Last Updated on February 21, 2019

    How to Stop Information Overload

    How to Stop Information Overload

    Information overload is a creature that has been growing on the Internet’s back since its beginnings. The bigger the Internet gets, the more information there is. The more quality information we see, the more we want to consume it. The more we want to consume it, the more overloaded we feel.

    This has to stop somewhere. And it can.

    As the year comes to a close, there’s no time like the present to make the overloading stop.

    But before I explain exactly what I mean, let’s discuss information overload in general.

    How Serious Is Information Overload?

    The sole fact that there’s more and more information published online every single day is not the actual problem. Only the quality information becomes the problem.

    This sounds kind of strange…but bear with me.

    When we see some half-baked blog posts we don’t even consider reading, we just skip to the next thing. But when we see something truly interesting — maybe even epic — we want to consume it.

    We even feel like we have to consume it. And that’s the real problem.

    No matter what topic we’re interested in, there are always hundreds of quality blogs publishing entries every single day (or every other day). Not to mention all the forums, message boards, social news sites, and so on.

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    The amount of epic content on the Internet these days is so big that it’s virtually impossible for us to digest it all. But we try anyway.

    That’s when we feel overloaded. If you’re not careful, one day you’ll find yourself reading the 15th blog post in a row on some nice WordPress tweaking techniques because you feel that for some reason, “you need to know this.”

    Information overload is a plague. There’s no vaccine, there’s no cure. The only thing you have is self-control.

    Luckily, you’re not on your own. There are some tips you can follow to protect yourself from information overload and, ultimately, fight it.

    But first, admit that information overload is really bad for you.

    Why Information Overload Is Bad for You

    Information overload stops you from taking action. That’s the biggest problem here.

    When you try to consume more and more information every day, you start to notice that even though you’ve been reading tons of articles, watching tons of videos and listening to tons of podcasts, the stream of incoming information seems to be infinite.

    Therefore, you convince yourself that you need to be on a constant lookout for new information if you want to be able to accomplish anything in your life, work and/or passion. The final result is that you are consuming way too much information, and taking way too little action because you don’t have enough time for it.

    The belief that you need to be on this constant lookout for information is just not true.

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    You don’t need every piece of advice possible to live your life, do your work or enjoy your passion.

    How to Stop Information Overload (And Start to Achieve More)

    So how to recognize the portion of information that you really need? Start with setting goals.

    1. Set Your Goals

    If you don’t have your goals put in place, you’ll be just running around grabbing every possible advice and thinking that it’s “just what you’ve been looking for.”

    Setting goals is a much more profound task than just a way to get rid of information overload. Now by “goals” I don’t mean things like “get rich, have kids, and live a good life”. I mean something much more within your immediate grasp. Something that can be achieved in the near future — like within a month (or a year) at most.

    Basically, something that you want to attract to your life, and you already have some plan on how you’re going to make it happen. So no hopes and dreams, just actionable, precise goals.

    Then once you have your goals, they become a set of strategies and tactics you need to act upon.

    2. Know What to Skip When Facing New Information

    Once you have your goals, plans, strategies and tasks, you can use them to decide what information is really crucial.

    First of all, if the information you’re about to read has nothing to do with your current goals and plans, then skip it. You don’t need it.

    If it does, then ask yourself these questions:

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    • Will you be able to put this information into action immediately?
    • Does it have the potential to maybe alter your nearest actions/tasks?
    • Is it so incredible that you absolutely need to take action on it right away?

    If the information is not actionable in a day or two, then skip it.

    (You’ll forget about it anyway.)

    And that’s basically it. Digest only what can be used immediately. If you have a task that you need to do, consume only the information necessary for getting this one task done, nothing more.

    You need to be focused in order to have clear judgment, and be able to decide whether some piece of information is mandatory or redundant.

    Self-control comes handy too. It’s quite easy to convince yourself that you really need something just because of poor self-control. Try to fight this temptation, and be as ruthless about it as possible – if the information is not matching your goals and plans, and you can’t take action on it in the near future, then SKIP IT.

    3. Be Aware of the Minimal Effective Dose

    There’s a thing called the MED – Minimal Effective Dose. I was first introduced to this idea by Tim Ferriss. In his book The 4-Hour BodyTim illustrates the minimal effective dose by talking about medical drugs.

    Everybody knows that every pill has a MED, and after that specific dose, no other positive effects occur, only some negative side effects if you overdose big.

    Consuming information is somewhat similar. You need just a precise amount of it to help you to achieve your goals and put your plans into life.

    Everything more than that amount won’t improve your results any further. And if you try to consume too much of it, it will eventually stop you from taking any action altogether.

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    4. Don’t Procrastinate by Consuming More Information

    Probably one of the most common causes of consuming ridiculous amounts of information is the need to procrastinate. By reading yet another article, we often feel that we are indeed working, and that we’re doing something good – we’re learning, which in result will make us a more complete and educated person.

    This is just self-deception. The truth is we’re simply procrastinating. We don’t feel like doing what really needs to be done – the important stuff – so instead we find something else, and convince ourselves that “that thing” is equally important. Which is just not true.

    Don’t consume information just for the sake of it. It gets you nowhere.

    The focus of this article is not on how to stop procrastinating, but if you’re having such issue, I recommend you read this:

    Procrastination – A Step-By-Step Guide to Stop Procrastinating

    Summing It Up

    As you can see, information overload can be a real problem and it can have a sever impact on your productivity and overall performance.

    I know I have had my share of problems with it (and probably still have from time to time). But creating this simple set of rules helps me to fight it, and to keep my lizard brain from taking over.

    I hope it helps you too, especially as we head into a new year with a new chance at setting ourselves up for success.

    More Resources About Boosting Brain Power

    Featured photo credit: Pexels via pexels.com

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