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Searching for the Perfect Productivity Tool

Searching for the Perfect Productivity Tool

    How many productivity systems, methodologies, strategies or tools have you tried so far? Do you already use something that fits your needs perfectly, or are you just doing OK, still have a feeling that something could be better?

    Many people want to find the perfect productivity system or tool. Having such goal, they consider the “searching phase” as something bad. They think about it as time they have to waste for experimenting.

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    If you still haven’t found your Holy Grail of Productivity – don’t worry. No one said you have to. Maybe there’s even no such thing in your case. That’s perfectly fine and doesn’t mean you cannot be more productive than others.

    Searching is not a waste of time

    Searching for the perfect solution may be frustrating (that’s completely normal), yet it doesn’t have to be. Even changing your attitude may work – turning “wasting my time” into “getting experience” can do wonders. Think that all this trying, searching and experimenting is in fact learning about yourself, your habits, what solutions fit you, and which methods are good.

    Of course this is a perfect example of truism. People know these things, but unfortunately they make use of such hints rarely. I always remind others (and want to be reminded as well!) to think in a way that will make them search for opportunities and “lessons learned” instead of wining that something didn’t turn out as expected.

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    So how exactly is searching for a productivity system good for you? The keyword here is “routine,” but routine cannot occur when you’re constantly changing something, right?

    Here is how I see it: when you find a way to be productive, like GTD for example, you stick to the system’s or tool’s rules. Even if you are just using a tool, like a calendar or a web app that helps you organize your to-do lists. After we use a tool or process for some time we tend to not have to think about it as much. We eventually become productivity machines and do things automatically.

    This may not sound very tempting when we put it that way, yet it’s what most of us would like to achieve; to become productivity ninjas. But when we fail over and over, trying out new patterns, tools, and strategies, we get frustrated or filled with other negative emotions. And that’s where I ask, “why?”

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    We’re all children – new things mean fun

    When I was in school and had to do projects or homework I usually visualized myself sitting at my desk, getting bored and feeling like I’m wasting my youth. It’s hard to concentrate when you’re a kid. But I found a way to cheat; I simply bought something new that I thought would help me.

    In such situations I went to a shop and got myself a new pen, pencil, notebook (not a laptop — we wrote directly on paper then), an eraser, a ruler and a compass (if it was math) or whatever I needed or wanted. All that stuff was cheap, but it was new and selected by me, hence I liked it. And I simply wanted to start using it; I just needed a reason.

    This is the same thing that happens when a child gets a new toy and wants to play with it immediately. Who would waste time to say “thank you” to auntie who bought it? Let’s play NOW!

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    How’s this relevant? When you find a new tool or system, you’re excited and you want to use it. After all, you thought it over a few times and even if you’re not sure whether it’s perfect, you’re at least eager to find out. You’re full of optimism and happiness and you have fun organizing your work. Even if the tool isn’t perfect, there’s a good chance that you’re more productive than not using the tool or methodology at all.

    Done is better than perfect

    Of course you’d like the perfect methodology – we all would. But you won’t find it without trying. So, keep at it.

    And in the meantime, just think this: you’re not wasting time if you’re already productive; it’s just that you haven’t found the perfect tool yet. You’re still on the journey to get to it.

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    Last Updated on October 6, 2020

    9 Steps to Disconnect from Social Media and Connect With Life Again

    9 Steps to Disconnect from Social Media and Connect With Life Again

    The world has never been more connected. No matter where in the world you are, you can send a message to anyone in another part of the world as long as you both have internet connection. In fact, Aussies living in the Outback will soon have access to the internet comparable to their city-dwelling counterparts. The internet not only breaks distance barriers, but also social barriers. A regular person, like you or me, can now tweet our favorite authors, athletes, and other famous personalities! Sometimes, they even respond.

    But sometimes, you may get lost in your online life that you forget to live your real life. You may focus on being more connected only to end up being disconnected with the real world. How is social media ruining your life? Watch this video to find out:

    Sometimes, you need to take a step back, disconnect from social media and connect with life once again. Here are nine ways you do so:

    1. Eliminate Gadgets for One Hour Before Sleep and After Wake Up

    You should spend the first hour of your day setting your own plans and agenda. You should be proactive in setting the direction of your day, not reactive. This way, you can determine how you want your whole day to go, not simply reacting to how other people want you to spend your day. During the first hour of your day, you can pray, meditate, connect with yourself, set your to-dos, and set your goals.

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    You should also spend the last hour of your day preparing to rest–your body and your mind. If you check your social media profile before going to bed, your mind will not get the rest it deserves as you will fill your mind with your friends’ updates on their news feeds, which do not necessarily make your life any better in any way or give you rest.

    2. Turn Off All Your Push Notifications

    It does not only save your battery life, it also saves you from a lot of distractions. Turn off all your push notifications from email, chat, and social media applications. In case of really urgent matters, people will give you a call.

    Success is about momentum. How can you gain momentum when notifications keep distracting you?

    3. Keep your phone in a drawer while you’re working.

    Sometimes, merely seeing your phone can distract you whether or not your notifications have been turned off. So, why not take the extra mile and completely hide it away from your sight given you can still hear urgent phone calls?

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    Again, it’s all about building momentum.

    4. Use Only One Device for Checking Social Media

    Facebook on your desktop, on your laptop, on your smartphone, and, now, even on your Apple Watch? That’s great! For Facebook that is. But, not for your focus and productivity. The more devices you have that can log in to your social media profiles, the more distractions you have to avoid.

    Of course, you still have to be connected online. But, use only one device to do so. This will help you condition your mind (and discipline yourself) that your gadgets are your tools for doing more important things than aimlessly scrolling down your news feed.

    5. Give Yourself 30 Minutes to Stay Connected

    Yes, you still have to log in! Being connected through social media is really a must in this technology-driven world. But, set a time limit for it. Otherwise, you will only waste hours each day. Give yourself thirty minutes (an hour at most) each day to respond to text messages, check notifications, accept friend requests, and respond to comments. I know you still want to. Unless, of course, you’re a social media manager. That’s a different story.

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    In case you cannot discipline yourself to stop logging in to social media, you can use browser extensions like StayFocusd for Google Chrome to limit the time you spend on them.

    6. Allot One Hour of Your Day to Respond to Emails

    In this increasingly online world, email still remains the most personal way of online communication. This is where the most important engagements still happen online. Other social media like Friendster and Multiply have come and gone, but email still remains. That’s why you can spend another hour each day checking and responding to your emails.

    7. Subscribe to Your Favorite Websites via RSS or Email

    Most of us rely on social media as well to get updates on our favorite blogs and website. But, social media are full of distractions. Instead, be proactive in getting updates as well. Subscribe via RSS or email to make sure that the only updates you receive are the updates you really want to receive.

    Don’t have an RSS reader? Try Feedly. Using RSS readers may be a bit confusing at first, but once you get the hang of it, it will save you from a lot of distractions. But, it can also get addicting. So schedule catching up on your RSS reader as well!

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    8. Use Third Party Applications to Post on Social Media

    In case you really need to post updates, use third party applications such as Hootsuite and Buffer. That way, you can avoid logging in to your social media accounts and getting distracted by your news feed and notifications. Because once you’ve logged in, it’s difficult to log out! You don’t fight temptation, you avoid it!

    9. Live a Real Life

    Most importantly, live a real life, interact with real people, and be awesome in the real world! Don’t stress yourself making your profile wonderful. Live an awesome life and it will automatically follow!

    Do exciting stuff. Write a book. Plan a trip. Whatever. Just be awesome!

    Most importantly, live a life that matters and you don’t have to get your satisfaction and fulfillment from likes and shares ever again!

    How About You?

    What do you do to disconnect from social media and connect with your life once again?

    Featured photo credit: Singularity University NL: Man versus Machine – Biology versus Technology by Sebastiaan ter Burg via imcreator.com

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