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Rethinking Productivity: How Personality Affects Productivity (and Why No One`s Ever Told You)

Rethinking Productivity: How Personality Affects Productivity (and Why No One`s Ever Told You)

(Editor’s Note: We’re starting a new series this week featuring new Lifehack contributor Kirsten Simmons called “Rethinking Productivity”. The hope is our readers will ask Kirsten questions about productivity, organization, and time management so that she can provide answers that will make people take a step back and “rethink” productivity. Enjoy.)

Dear Kirsten,

It’s funny that you mention Getting Things Done, because my crash with that system is what initially prompted me to write. I’ve heard so many people rave about it and read so many good reviews, and when I picked up the book it was the most confusing thing I’d ever read! I had to pull out my sketchbook to try to visualize all the steps and even now I’m not sure I got them right.

I started with the collection of outstanding stuff to do, and ended up with an inbox at least a foot high. Then I tried to sort through it all and do the two minute tasks. After three hours my head was pounding and I’d only gotten halfway through! At least a third of my “two minute” tasks ended up taking much more time, and I felt torn between trying to finish them or going back and leaving yet another item hanging in limbo. I took another stab the next day and managed to get all the way through, leaving me with hefty stacks of short and long term projects, subdivided between personal and income-producing.

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But now here’s the thing – I really want to dig into some of my long term projects now! The short ones should have the priority, but going through the materials I had collected for the long term projects simply has rekindled my desire and excitement for them.

I pushed past that and started trying to keep GTD going day-to-day. I spent at least an hour each day trying to keep everything straight and moving tasks back and forth as I completed them, went on to something else, then came back with a new idea for a completed task and reopened it again. On days where I taught workshops, my inbox piled high with tasks and I’d have to work twice as long the next day to catch up. I began to second guess myself and lose track of tasks in the system, especially when they’d been moved back and forth a few times. Finally I crashed after a 3 day workshop when my inbox was full of at least 5 hours of sorting, categorizing and networking tasks. The pile was back to the 12+ inches I’d had when I first started, and it had only been a month!

Reading back now, it feels so silly – why couldn’t I just have done the work? Clearly other people use this system to great effect, but the sight of that mile-high inbox was just so demoralizing! I tossed the entire thing into the recycling bin and felt a bit better, but my inherent problem still remains. I’m ditzy and flakey and I don’t mean to stand people up with work and play, but somehow it ends up happening anyway and I hate to disappoint people. Any ideas how I can prevent that?

Signed,

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G – (aaaah!)

    Dear G,

    Your brush with GTD sounds similar to my own, except that I believe my inbox had reached around 3 feet in height before I bailed. I distinctly remember the thing falling over in a landslide of paper, business cards and post-it notes, and my dogs rushing in to investigate and gleefully grabbing pages to rip apart. I should have scolded them, but it was such a relief to see the remains of what I should have been doing!

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    As I mentioned last time, productivity needs to fit within your own personal ecosystem. That ecosystem includes your goals, your personality, your strengths and weaknesses, your habits and your life commitments. In GTD, productivity is the be all and end all, a blunt instrument which can be effective in the right hands, but which can be overwhelming or even destructive in others. Let’s say you had a tomato and needed to cut it in two. http://www.lifehack.org/articles/communication/when-to-use-email-when-not-to.htmlWould you choose a chainsaw, a butcher’s knife, a paring knife or a butterknife?  You need to have the right tool for the job!

    You don’t mention much about your goals, habits or strengths/weaknesses in your letter, but you have provided me some hints as to your personality. Given the physical height of your inbox, your need to visualize the steps of GTD and your mention of hating to disappoint people, I’m going to guess you’re Environmental or Fantastical, and I’ll go out on a limb to say that Environmental is your primary and Fantastical your secondary. Everyone has a primary type that comes most naturally to them and picks up secondary types based on the strength of the influences around them growing up.

    • The Environmental Type is an amazing people person. They have the enviable skill of being able to feel and interpret the body language and emotion of the people around them, and they are happiest when those they love and spend time with are happy. This is a double edged sword, however, and I have seen many Environmentals neglecting themselves to the point of ruining their health in favor of supporting those around them instead. Your routinely overflowing inbox is indicative of a classic Environmental conundrum – saving anything that might have value to someone, someday. Let me guess – your email inbox is the same way, isn’t it?
    • The Fantastical Type is a visual thinker, and they bring an impressive problem solving ability to any task they undertake. They have a tendency to get lost in what they do and remain lost for hours on end, regardless of what’s going on around them. This is the author who stays up into the wee hours of the morning writing and the scientist who dives into his lab with an idea and emerges hours later having forgotten to eat, drink or do anything else on his calendar in the intervening time.

    There are two additional types, the Analytical and the Structural.

    • The Analytical Type is a brilliant big picture thinker, and is able to internalize and process information quickly. This is the person who can look at a chart or figure, understand what’s going on and how it fits into her goals, and speak intelligently about the meaning of the data and the next steps. They are also very ambitious, sometimes to the detriment of other pieces of their life when they’re in pursuit of a goal.
    • The Structural Type is the naturally gifted systems person – they can see a situation, understand the pieces, and think through the potential possible outcomes to put together a repeatable process. While I don’t know David Allen personally, the simple existence of the Getting Things Done empire tells me he’s a Structural. And systems like GTD can work great – for other Structurals. That’s why you see so many Structural systems in the productivity arena – it’s a natural response when you see others struggling to want to help, and if you have a productivity system that works for you then you’ll naturally tell others about it when you see them struggling with productivity. But when an Environmental or a Fantastical tries to use a Structural system, we see the frustration, stress and eventual abandonment that you describe, G – (aaah!). When an Analytical uses a Structural system, they can manage it but it’s not the best use of their time and abilities.

    So what’s the solution for those of us who have differing strengths than our Structural counterparts? Well, that depends on the other elements of the ecosystem – your goals, your habits and your life commitments. Why don’t you write back and tell me about the first and the third, G – (aaah!)? Then we can start to test out ideas that have a greater chance of working for you.

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    With Love,
    Kirsten

    Now it’s your turn – given these type descriptions, which one do you think you are?

    Have a productivity problem? Tell Kirsten all about it and get a solution!

    Featured photo credit: One Green Car Among Many Other Cars via Shutterstock and inline photo by Johannes Kleske via Flickr (CC BY 2.0)

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    Last Updated on August 10, 2020

    15 Simple Things You Can Do To Turn Your Life Around

    15 Simple Things You Can Do To Turn Your Life Around

    Life can be difficult. It can seem like nothing goes your way and the world is against you. The world can be a very cruel and lonely place. But there are things that you can do to begin turning your life around.

    Whether you’re in a job you hate, struggling with a loss, or just not on the path you expected, only you hold the key to turning your life around. Here are 15 simple things you can do to turn your life around.

    1. Read Daily

    Reading lets you escape to a different place within your mind. It can be relaxing and calming. And it helps stimulate brain activity and keeps you sharp.

    Reading daily can help you spend time away from the problems of the day and allow you to escape into a world of endless possibilities. Changing your perspective can help you turn around your life, and reading is a great place to start.

    Here’re some recommendations: 20 All-Time Best Motivational Books to Inspire You

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    2. Put Your Goals in Writing

    When thoughts are banging around in our heads, they can easily slip away. Walk from one room to another and you forget what you were doing!

    Make sure your goals are concrete and written down. This will help you stay accountable to yourself and is the first step in completing your goal. By writing it on a piece of paper, you must put in the thought of how you should word it, what exactly you want to accomplish, and will make you consider if it’s truly worth it.

    3. Prune Your Relationships

    Too often, relationships can be destructive. This is often looked at through the scope of romantic relationships, but also consider life-long friends, family, and acquaintances. Are the people you spend time with bringing you down? Are they helping you achieve your goals or hindering? It can be difficult, but pruning your relationships can be the quickest catalyst in turning your life around.

    4. Make New Friends

    Don’t underestimate how a new person or group of friends in your life can change your outlook. Be open to meeting new people, both at work and in your personal life.

    5. Get Healthy

    When you feel great, good things seem to come your way. Working out helps you feel better about yourself and can help change your outlook on life. Eating right can help you have the energy to do more. Getting healthy can improve your entire outlook on life and help turn your life around.

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    6. Start Saving

    For many, financial struggle can weigh heavy and be the cause of many problems. Without a change of job or career, changing your financial situation will take time and effort. Start saving with each paycheck to help build toward your future. Even if it’s a small amount each check, consistency in saving can help you change your path in the future.

    7. Start a Business

    Working for others can be tough. You may be underemployed, under-utilized, and under-appreciated. Starting a business can help you take control of your financial future.

    Understand that you don’t have to quit your current job to start a business. Find something you love and have skills at and do it in your free time. If you’re in creative services, freelance. If you’re great at carpentry, build tables to sell. If you are a talented painter or crafty, start an Etsy store.

    You may find that your side passion business can turn into more. Or, if you have the opportunity and skills, take the plunge and go all in. Working for yourself is challenging, but a great opportunity to change your life.

    Here’re some tips for you: How to Start a Small Business with Little to No Money

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    8. Find Opportunities to Help Others

    Helping others can change your outlook and help turn your life around. Changing the way you think about the world can play a part. But helping others can also open up doors you never had available. Being a good person can help you get out of a funk and can be the catalyst for change.

    9. Learn a New Skill

    When you have more skills, additional opportunities will be presented. If you’re tired of your blue collar job, take classes to learn computer skills. If you’re struggling to move up in your company, find a skill that makes you more valuable. And if you want financial freedom, learn a skill that can help you change your life. Knowledge is power.

    10. Stop Watching TV

    Watching TV can keep you distracted and take up a lot of time. Cutting out the time you spend watching TV and replacing it with more productive activities can help you accomplish more and stay focused.

    11. Listen to Inspirational Content

    You can learn much about yourself from others. Find inspirational and educational content that matches your needs and give it a listen. You may find that the advice from others in similar situations can give you the boost you need to change your life.

    12. Stop Complaining

    Negative thoughts and talk can turn people against you and make your outlook grim. Stop complaining so much and make the best out of your situation.

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    13. Find or Rekindle Your Passion

    Doing what you love can change your entire outlook on life. When you’re doing things you hate, you can be more stressed and make life much harder than it needs to be. Find things you’re passionate about and rekindle the love for what you enjoyed in the past. Doing what you love can turn your life around and make each day more rewarding.

    14. Take a Vacation (or Staycation)

    Sometimes, hitting the reset button is all it takes to improve your situation. Taking a vacation, or staycation, is a great way to get away from the stress of the daily grind and recharge your battery. A vacation can give you the perspective you need to change your life.

    15. Re-evaluate Your Attitude

    How you view the world will often reflect in how you treat yourself. Re-evaluate your attitude and ensure that you’re doing all you can to make the most out of every situation. A change in how you view your situation can often be the push that helps you change your life for the better.

    More Tips to Help You Change Your Life

    Featured photo credit: Conner Ching via unsplash.com

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