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Rethinking Productivity: How Personality Affects Productivity (and Why No One`s Ever Told You)

Rethinking Productivity: How Personality Affects Productivity (and Why No One`s Ever Told You)

(Editor’s Note: We’re starting a new series this week featuring new Lifehack contributor Kirsten Simmons called “Rethinking Productivity”. The hope is our readers will ask Kirsten questions about productivity, organization, and time management so that she can provide answers that will make people take a step back and “rethink” productivity. Enjoy.)

Dear Kirsten,

It’s funny that you mention Getting Things Done, because my crash with that system is what initially prompted me to write. I’ve heard so many people rave about it and read so many good reviews, and when I picked up the book it was the most confusing thing I’d ever read! I had to pull out my sketchbook to try to visualize all the steps and even now I’m not sure I got them right.

I started with the collection of outstanding stuff to do, and ended up with an inbox at least a foot high. Then I tried to sort through it all and do the two minute tasks. After three hours my head was pounding and I’d only gotten halfway through! At least a third of my “two minute” tasks ended up taking much more time, and I felt torn between trying to finish them or going back and leaving yet another item hanging in limbo. I took another stab the next day and managed to get all the way through, leaving me with hefty stacks of short and long term projects, subdivided between personal and income-producing.

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But now here’s the thing – I really want to dig into some of my long term projects now! The short ones should have the priority, but going through the materials I had collected for the long term projects simply has rekindled my desire and excitement for them.

I pushed past that and started trying to keep GTD going day-to-day. I spent at least an hour each day trying to keep everything straight and moving tasks back and forth as I completed them, went on to something else, then came back with a new idea for a completed task and reopened it again. On days where I taught workshops, my inbox piled high with tasks and I’d have to work twice as long the next day to catch up. I began to second guess myself and lose track of tasks in the system, especially when they’d been moved back and forth a few times. Finally I crashed after a 3 day workshop when my inbox was full of at least 5 hours of sorting, categorizing and networking tasks. The pile was back to the 12+ inches I’d had when I first started, and it had only been a month!

Reading back now, it feels so silly – why couldn’t I just have done the work? Clearly other people use this system to great effect, but the sight of that mile-high inbox was just so demoralizing! I tossed the entire thing into the recycling bin and felt a bit better, but my inherent problem still remains. I’m ditzy and flakey and I don’t mean to stand people up with work and play, but somehow it ends up happening anyway and I hate to disappoint people. Any ideas how I can prevent that?

Signed,

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G – (aaaah!)

    Dear G,

    Your brush with GTD sounds similar to my own, except that I believe my inbox had reached around 3 feet in height before I bailed. I distinctly remember the thing falling over in a landslide of paper, business cards and post-it notes, and my dogs rushing in to investigate and gleefully grabbing pages to rip apart. I should have scolded them, but it was such a relief to see the remains of what I should have been doing!

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    As I mentioned last time, productivity needs to fit within your own personal ecosystem. That ecosystem includes your goals, your personality, your strengths and weaknesses, your habits and your life commitments. In GTD, productivity is the be all and end all, a blunt instrument which can be effective in the right hands, but which can be overwhelming or even destructive in others. Let’s say you had a tomato and needed to cut it in two. http://www.lifehack.org/articles/communication/when-to-use-email-when-not-to.htmlWould you choose a chainsaw, a butcher’s knife, a paring knife or a butterknife?  You need to have the right tool for the job!

    You don’t mention much about your goals, habits or strengths/weaknesses in your letter, but you have provided me some hints as to your personality. Given the physical height of your inbox, your need to visualize the steps of GTD and your mention of hating to disappoint people, I’m going to guess you’re Environmental or Fantastical, and I’ll go out on a limb to say that Environmental is your primary and Fantastical your secondary. Everyone has a primary type that comes most naturally to them and picks up secondary types based on the strength of the influences around them growing up.

    • The Environmental Type is an amazing people person. They have the enviable skill of being able to feel and interpret the body language and emotion of the people around them, and they are happiest when those they love and spend time with are happy. This is a double edged sword, however, and I have seen many Environmentals neglecting themselves to the point of ruining their health in favor of supporting those around them instead. Your routinely overflowing inbox is indicative of a classic Environmental conundrum – saving anything that might have value to someone, someday. Let me guess – your email inbox is the same way, isn’t it?
    • The Fantastical Type is a visual thinker, and they bring an impressive problem solving ability to any task they undertake. They have a tendency to get lost in what they do and remain lost for hours on end, regardless of what’s going on around them. This is the author who stays up into the wee hours of the morning writing and the scientist who dives into his lab with an idea and emerges hours later having forgotten to eat, drink or do anything else on his calendar in the intervening time.

    There are two additional types, the Analytical and the Structural.

    • The Analytical Type is a brilliant big picture thinker, and is able to internalize and process information quickly. This is the person who can look at a chart or figure, understand what’s going on and how it fits into her goals, and speak intelligently about the meaning of the data and the next steps. They are also very ambitious, sometimes to the detriment of other pieces of their life when they’re in pursuit of a goal.
    • The Structural Type is the naturally gifted systems person – they can see a situation, understand the pieces, and think through the potential possible outcomes to put together a repeatable process. While I don’t know David Allen personally, the simple existence of the Getting Things Done empire tells me he’s a Structural. And systems like GTD can work great – for other Structurals. That’s why you see so many Structural systems in the productivity arena – it’s a natural response when you see others struggling to want to help, and if you have a productivity system that works for you then you’ll naturally tell others about it when you see them struggling with productivity. But when an Environmental or a Fantastical tries to use a Structural system, we see the frustration, stress and eventual abandonment that you describe, G – (aaah!). When an Analytical uses a Structural system, they can manage it but it’s not the best use of their time and abilities.

    So what’s the solution for those of us who have differing strengths than our Structural counterparts? Well, that depends on the other elements of the ecosystem – your goals, your habits and your life commitments. Why don’t you write back and tell me about the first and the third, G – (aaah!)? Then we can start to test out ideas that have a greater chance of working for you.

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    With Love,
    Kirsten

    Now it’s your turn – given these type descriptions, which one do you think you are?

    Have a productivity problem? Tell Kirsten all about it and get a solution!

    Featured photo credit: One Green Car Among Many Other Cars via Shutterstock and inline photo by Johannes Kleske via Flickr (CC BY 2.0)

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    Last Updated on December 13, 2018

    There Is More to Life Than  ____________

    There Is More to Life Than  ____________

    I decided to leave the title of this article open ended, because I’d like you to fill in what words best fit that blank. We’re all unique individuals from different walks of life, and in different stages of life; so, that sentence will have a different meaning for each of us.

    If you’re a busy working professional, why are you working in the job that you have now?

    Is it because it’s something you’re passionate about and brings you a lot of satisfaction? Or, is it because you studied that in college and just found a job that hired you for those skills? Perhaps it’s because of the money that you’re earning, or know you can earn down the line?

    What if you’re about to retire? You’ve got, say, 2 to 3 more years before you hit your ‘deadline’ for retiring. Have you done all that you’ve wanted to do in the past 30-40 years? Any unfulfilled goals or dreams? Are you happy with the outcome of your life to date, all the decisions and/or risks that you’ve made thus far?

    I’m sure many of us started working after college in hopes of earning a good living–to be financially stable and able to afford the ability to experience and do things that we love. We start establishing a career, and with time, tick off boxes on our bucket or ambition list. As you look back on the last couple of years, just how much of your time has been spent doing things that you enjoy and love–the things that give you a great sense of fulfillment and meaning?

    Have you become a slave to the economy, a slave to your work, or a slave to your kids? Or have you found a balance between work and pleasure?

    When is Enough Ever Enough?

    Sadly, many of us live to work.

    Realists would argue that if you truly want to work to live, you still need the finances to back that up. No money no talk. That is how the world runs today. So if you don’t earn or make enough dough, it’s hard to truly enjoy life; it’s hard to be happy without money.

    So, in this quest to provide just that, many of us end up spending our whole lives pursuing wealth and a life of status and material wants. But, is it ever enough? Is there such a thing as having too much money? And, at what expense?

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    Many wealthy entrepreneurs, millionaires and even billionaires have come to agree that money doesn’t bring you all the happiness in the world. It’s good to have, but it doesn’t truly satisfy all desires. There comes a point where you would have ‘had it all’ and still feel a sense of emptiness: an empty void that needs to be filled, not with money or material possessions.

    So the question is then, what more is there to life if not for financial stability, status or material possessions?

    How do we make work a part of life instead of having it consume our life entirely? Perhaps we need to go back to look at the word life itself.

    What is Your Purpose in Life?

    What is the nature of life? What does life mean to you? Is there a purpose?

    If we seek jobs, all we will find are jobs. But if we have a sense of purpose in how we are productive; if we seek a calling, then we will find more than a job. We will find our contribution to humanity and we will find more to life. Would you agree?

    Research has shown that having purpose and meaning in life increases overall well-being and life satisfaction, improves mental and physical health, enhances resiliency, enhances self-esteem, and decreases the chances of depression. So it should be noted that to be happy in life isn’t always enough, because happiness is a surge of emotions that does not last. Instead, it’s more important to find and have meaning in life.

    Meaning is not only about transcending the self, but also about transcending the present moment. While happiness is an emotion felt in the here and now, it ultimately fades away, just as all emotions do; positive affect and feelings of pleasure are fleeting. The amount of time people report feeling good or bad correlates with happiness, but not at all with meaning.

    Have You Been Going on a Wild Goose Chase?

    Ironically, the single-minded pursuit of happiness is leaving people less happy. “It is the very pursuit of happiness, that thwarts happiness”, according to Viktor Frankl, a famous Austrian Neurologist and Holocaust survivor. Going back to the common example of pursuing riches in order to be happy is exactly what makes many so unhappy.

    So again, look at the statement “There is more to life than ______.”

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    Have you answered it meaningfully? If you’ve read on this far, and are now wondering how to take that first step to figuring out what your true purpose is in life, fret not; I’m here to help you reframe your mind and actions, so that you can embark on a journey of finding true meaning to your life.

    Everything that you can do and accomplish in life are bounded by 7 Cornerstone Skills. These are the true essentials needed to achieve excellence. They’ll put you on a path that gives great meaning and satisfaction in life. And, the best thing of all? They already exist in each of us. We just don’t always make the most of it, or sometimes we aren’t even aware of the power that each of these skills have to help us in life.

    On it’s own, each skill is unique and can help you through different stages of life, or problems. But as a whole set, these 7 Cornerstone Skills will give you full transformation over any situation. No matter what phase of life you’re in, what you’re striving to achieve, or what feel you’re lacking, your pursuit of meaning in life will be much faster when you’re able to make use of not one, not two, but all 7 Cornerstone Skills.

    The 7 Cornerstone Skills

    So let me give you a glimpse into what these 7 Cornerstone skills are.

    Creativity

    Creativity empowers you to find unique solutions to problems, and see things in ways that you least expect.

    It goes beyond the artistic impressions and aesthetics, and is a crucial building block of change.

    Learning

    Without Learning, you will not be able to advance and progress in life. Yet, there are many of us who always fall behind not because they don’t have the intellectual ability, but because they don’t know how to learn effectively.

    Memory

    And then we have Memory, one of the most vital components, because without that you have nothing to fall back on, nothing to gain from all the learning or experiences that you’re exposed to on this earth.

    And with an ever increasing amount of information available, how can you store up as much knowledge as you can without overloading?

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    Focus

    And with any and everything that you do, a certain amount of Focus is always given.

    Whether it’s the career ladder that you’ve been climbing, or the responsibility of being a parent, Focus is a flow that allows you to push towards the progress that you’re striving for.

    Without focus, we find ourselves lost, demotivated and stuck in a rut.

    Motivation

    Many of us aren’t happy in life or with our jobs and responsibilities because we lack Motivation, and an overarching purpose as I already mentioned earlier. Motivation helps drive you forward, and gives you the focus achieve your purpose.

    Habits

    If you realize, every new day that comes is filled with routines. Whether it’s getting ready for work in the morning, putting your kids to bed in the evening, or setting aside time during the weekends for family time and activities, it all happens as a result of habits that you’ve built over time.

    Therefore Habits dictate a big part of your life. Pursuing happiness, money or meaning all have a dependency on your habits. If you find yourself being controlled by bad or negative habits, it’s more likely to hinder you from being productive and reaching those goals.

    Time

    This also ends up leading to bad use of Time, or poor time management.

    You might feel like you haven’t built a stable career yet because you lack proper time management. You find yourself spending a lot of time being busy, yet producing little outcomes.

    Or certain habits might be consuming time that you can be using for other more productive tasks.

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    Perhaps you’re on your way to retirement, and feel like it’s too late to find new meaning to your life. There’s not much time left to embark on a new journey again.

    Are You Ready to Live Your Best Life?

    The simple fact is, that if you can sharpen these 7 Cornerstone skills, you will realize that finding meaning in life, or reaching the goals and ambitions that you’ve set out for yourself, no matter what stage of life you’re in, is very attainable.

    There is no magical method to having life figured out. The skills have always been there since day 1, you just need to know how to use it to the best of your advantage.

    And I’m here to show you just how you can do that. Lifehack is all about equipping you with the best and most effective ways to increase your productivity, motivation and focus to achieve true Purpose in life, in as little time as possible.

    Embark on a transformational journey with us as we show you how to learn and improve your 7 Cornerstone Skills so that you’ll come out a new person, ready to either pursue your existing goals at a much quicker rate, or to find new goals to pursue without being limited by time, age or responsibilities.

    If you’ve been wanting a change, or been stuck in a rut for a while now, here is your chance to get started on pushing towards progress again.

    Anyone can transform, anyone can change. Are you ready to live your best life? Click here to start your journey!

     

    Featured photo credit: Caroline Hernandez via unsplash.com

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