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Researchers Tell Us The Reason Why Some People Are Always Late

Researchers Tell Us The Reason Why Some People Are Always Late

We were about to sit down for lunch but our gracious host’s nephew was late. Thankfully, we did not wait for him because he turned up two hours late! This got me thinking about people who are always late, not perhaps two hours, but ten minutes, twenty minutes, half an hour and so on. There is also the element of how we define tardiness. Being ten minutes late is the same as being on time for some people! There is also a cost for all this unpunctuality. According to one survey, American CEOs are often late and the cost to the nation is about $90 billion, because of lost productivity.

Are you one of these people? Or maybe you are like me who starts to feel really bad if I am more than five minutes late? Do you get very irritated with unpunctual friends and colleagues? There must be an explanation for all this. Read on and I will try to clarify it for you.

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Research on unpunctuality gives us answers

Let us start with some research on all this which will help us understand what is going on here. Researchers have come to one very simple conclusion: tardy people simply underestimate how long a task or journey is going to take – always!

The research carried out by Jeff Conte and Jerald Greenberg of the San Diego State University and published in the Journal of Applied Social Psychology is interesting. They identified two types of person. Type A people are usually punctual because they have a built-in clock which estimates that a minute lasts 58 seconds. Type B people calculate a minute as lasting 77 seconds. Type B people are, of course, always late. They also tend to be pretty casual while Type A people are much more active.

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More research has indicated that there may be other factors at work. Not surprisingly, colleagues with younger children are usually late. Then, other things such as job satisfaction and ADHD may also come into play. Researchers at Mindanao State University have also studied other factors which impinge on students’ tardiness while following college courses.

10 tips on how to be more punctual

If you are a Type B person, you may find the following tips useful. Even if you are normally punctual, you may find something useful to enhance your time management skills even more!

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  1. Make a commitment to arriving early. Some people set their home clocks 15 minutes fast, because this helps them to do that.
  2. Improve your time awareness skills if necessary. Maybe you are not conscious of how long certain tasks such as getting ready actually take you. Track these so that you can build this into your planning. You may also be quite shocked that certain tasks are taking you so long!
  3. Travelling time. Always add 15 minutes on to how long it normally takes you and plan accordingly.
  4. Forget your snooze function but continue to use your alarm clock.
  5. Use alarms on your phone or your kitchen timer for when you need to start getting dressed to go out and also when you must leave the house.
  6. Set timers for when you should be finishing certain tasks like checking emails, Facebook activity and keep to them. You are going to save time for other tasks.
  7. Try to visualize being on time and when you are, reward yourself with a coffee and relax before meetings, exams or other appointments.
  8. Maximize your morning routine to make the most of it and really set you up for the day. Saving time here will pay off handsome dividends. You might try the 24 minute routine as outlined here and see if this can work for you.
  9. Remind yourself about how tardiness has cost you lost opportunities in the past. You made a bad impression at an interview or you annoyed your first date. These painful reminders will spur you to do better.
  10. Learn how to say no. A great way to save time if to stop taking on far too much. You can do this graciously by letting the person know that you are under pressure, you have a deadline to meet or you may be able to help another time.

Pass these tips on to your friend, partner or colleague if they are always late and are worried about this. One suggestion is to set a limit on your friend’s unpunctuality. More than 15 minutes late? OK. He or she pays for aperitifs, or dessert, or both!

Featured photo credit: Late/Evan via flickr.com

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More by this author

Robert Locke

Author of Ziger the Tiger Stories, a health enthusiast specializing in relationships, life improvement and mental health.

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Last Updated on September 30, 2020

Effective vs Efficient: What’s the Difference Regarding Productivity?

Effective vs Efficient: What’s the Difference Regarding Productivity?

When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

Effective vs Efficient

Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

Effectiveness in Success and Productivity

Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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  • Has a target solution to the problem been identified?
  • What is the ideal response time for achieving the goal?
  • Does the cost balance out with the benefit?

Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

Efficiency in Success and Productivity

Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

Combining Efficiency and Effectiveness to Maximize Productivity

Being effective vs efficient works best if both are pulled together for the best results.

If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

Bottom Line

Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

  • Take the steps that result in meeting the solution.
  • Review the process and figure out how to do it better.
  • Repeat the process with what has been learned in a more efficient manner.

And just like that, effective and efficient productivity is maximized.

More on How to Improve Productivity

Featured photo credit: Tim van der Kuip via unsplash.com

Reference

[1] Merriam-Webster: effective and efficient
[2] Mind Tools: Being Effective at Work
[3] Inc.: 8 Things Really Efficient People Do

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