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Reinvention: It’s something you can do

Reinvention: It’s something you can do

Fourteen months after the first one, I tried to put together a Reinvention Forum with the Ho‘ohana Community of my Talking Story blog (which by the way, is a virtual community you are warmly welcomed to join into).

I’ll be frank: I had my doubts that I could pull it off, and as things do have a tendency to happen as your expectations have led them to, the entries for the forum overwhelmingly happened in the final hours before the submission deadline. But they DID happen, and we nearly tripled the articles from the first time around.

Reinvention seems to be a scary word for a lot of people; it ranks right up there with, gulp, “change.” If not scary, it’s intimidating, something you think that you could never do, for it takes someone else with a bigger, revolutionary kind of innovative idea, someone brilliant, …but surely not you. For many, reinvention implies you have to start from scratch and be an Einstein-like inventor, or be an incredibly brave idealist.

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Not true. Learning to reinvent little by little is a way of grooming your own potential for leadership initiative. Your idea doesn’t have to be completely original; we can all reinvent by putting our personal signature on an idea we love which may already exist. There is an incredible amount of unmet opportunity dormant in the wasteland of unsupported ideas which were abandoned by those who weren’t tenacious enough, or who feared making mistakes when they didn’t need to.

Sometimes we reinvent to fix an irritation. I admit this is where my own contributions to the Reinvention Forum happened with the articles I’d written on Human Resources and compensation design. Irritations become very hopeful, positive and proactive within an enthusiastic and optimistic effort to reinvent the processes associated with them. Think of the way a pearl is created around a grain of sand which has become an irritation in an oyster, or the way a talented muralist transforms a wall which previously attracted too much graffiti.

Reinvention is something we can all do. The only question is if we will.

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For me, the word reinvention is not at all intimidating. It has other connotations. An easy way to groom more creativity. The willingness not to give up on something promising, but still slightly flawed. The opportunity to collaborate with others on synergistic effort, uncovering a third alternative; not mine, not yours, but something better entirely. The triumph of our human capacity to make things matter. And as far as virtual communities go, a forum meant to be where people don’t just complain, they generously seek to offer solutions.

Visit our Reinvention Forum on Talking Story and you will see what I mean. Add your own thoughts and comments to help us flesh out our ideas. Counting this post, you have 21 different opportunities to do so. Here is a run-down of the topics you’ll find there.

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Reinventions at Work and in Business:

1. Reinventing Brainstorming at Work
2. In search of a job spec that inspires
3. Reinventing Business, Making the Transition from Advertiser to Facilitator
4. Employee Evangelism
5. Coyote and Jackalope
6. How to Kill Creativity
7. Robots R Us: Crisis in Customer Service
8. Manifesting Possibility
9. The Most Valuable 10% of your Job Description
10. Meeting Planner | Organizer | Worksheet
11. The Resistance
12. Want to be a great place to work?
13. Why do young leaders leave organizations?
14. Vaporizing Limitations
15. Information Sharing: Don’t Hoard your Knowledge
16. Passion for the Good Customer Experience: Circle Recognition
17. A Reinvention Revolution; 3 Sacred Cows to Start With
18. The Reinvention of Human Resources
19. Got a job to fill? Tell it like it is
20. Great Project to consider: A Compensation Overhaul

I fully intend to have a Reinvention Forum again. Perhaps you’ll be there as a contributing author the next time, telling us about your own reinvention success story. I hope so; there is a wealth of potential just waiting for its day in the sun, and its got your name on it.

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Articles Referenced here:
Reinventions at Work and in Business: a Ho‘ohana Community Forum
Synergy: The Third Alternative
Looking for Leadership – any ideas?
From Mistake to Marvel

Rosa Say is the author of Managing with Aloha, Bringing Hawaii’s Universal Values to the Art of Business and the Talking Story blog. She is also the founder and head coach of Say Leadership Coaching, a company dedicated to bringing nobility to the working arts of management and leadership.

Rosa’s Previous Thursday Column was: And the Survey says?

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Rosa Say

Rosa is an author and blogger who dedicates to helping people thrive in the work and live with purpose.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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