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Productivity System Overview: “Getting Results the Agile Way”

Productivity System Overview: “Getting Results the Agile Way”

    If you have read anything that I have written on Lifehack.org, you probably already know that I am a complete Getting Things Done junky. But, like any good lover of productivity pr0n, I tend to look online for the “next best thing” when it comes to productivity systems and implementations.

    Recently I listened to Scott Hanselman’s software development podcast, Hanselminutes, on his own personal productivity system. This guy is a telecommuting, programming animal, so I was intrigued to see what he had to say.

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    Besides the normal use of GTD, Steven Covey’s 7 Habits, and the infamous Pomodoro Technique, Mr. Hanselman mentioned a book by another programmer, J.D. Meier, called Getting Results the Agile Way. This system takes some cues from the Agile software development methodology (more here at Wikipedia) and is a system based on producing results rather than activities, having boundaries and set tasks and goals you want to accomplish, and making time your best friend.

    This system seems pretty interesting and effective once you read into it. Let’s take a look at the key points of the Agile Way productivity system.

    What’s so different about this system?

    If you are a GTDer you may sometimes feel that you are bogged down in the minutiae of everyday task management, blindly checking off tasks as you finish them. If you are a 7 Habits kind of person then you may get caught up in the question, “What’s my life purpose?”.

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    The Agile Way offers a slightly different approach . It concentrates on the outcomes of your actions rather than the activities of checking things off your list. This approach has more of a directive off the bat, whereas GTD says that you need to clear the runway level before you get to defining what you want to do with your life.

    The Agile way also is all about reflection and making sure that you are producing some sort of results in your days, weeks, months, and years. The system takes the idea that projects and tasks are always changing, and because of that it is important to make sure that your plans of action are still valid and still producing results.

    Something else that Meier’s stresses is the power of “3”, and the first he lays out is the idea of using your Time, Energy, and Technique to continuously produce results. He says that if you manage your energy effectively by living with passion regarding your work, you can use your time, energy and passion, to produce better and more quality results.

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    The system explained

    You are probably thinking, “OK, enough with the na-na-nu-nu, energy equals results stuff. How do I use this system?”

    Meier’s has a really great “getting started” guide on the book’s site. Basically the system revolves around the power of “3”. Here are the basic steps:

    • Define 3 outcomes for your day
    • Define 3 outcomes for your week
    • Define 3 outcomes for your month
    • and define 3 outcomes for your year

    Basically, you want to identify the 3 things you want to accomplish for your day, week, month, and year and then at the end of each respective period review your results, find where you can grow and improve your technique, and plan again.

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      The Monday Vision, Daily Outcomes, and Friday Reflection pattern is a simple habit for daily and weekly results. source: http://gettingresults.com/wiki/Getting_Started_with_Agile_Results

      Another nice idea is the “Weekly Results” paradigm where you first identify your “Monday Vision”, review your “Daily Outcomes, and then follow up the week with your “Friday Reflection”. This reminds me of the GTD weekly review, but allows you to be even more active with reviewing your actions and results.

      There are a ton of extra subtleties to the system, like creating time boundaries for certain portions of your life (Meier calls them “hotspots”) like, work, family, fun, creativity, spirituality, etc. By setting minimum and maximum times for these areas of your life, you are creating some sort work/life balance.

      First impressions

      Overall, I am extremely impressed with Meier’s system. So, impressed that I couldn’t believe that I haven’t heard of it before. What I like about it most is that it gives you some sort of direction for your days, weeks, months, and years. GTD is awesome at helping you identify and organize what needs to get done, but sometimes falls short in the actual “doing” part of the process. I could totally see a hybrid approach with GTD and the Agile Way to take stock of your current workload and then define what needs done during your weeks.

      Another nice thing about the Agile Way is that it is instantly implementable. You can sit down with a pen and paper (or a spreadsheet, Evernote, OneNote, text file, etc. for you geeky types) and start to define your day and week. This allows you to start concentrating immediately and isn’t filled with the initial overhead of GTD.

      So, I highly suggest that you take a look at Getting Results the Agile Way. You can pick up the dead tree edition at Amazon or read the entire book at the book’s site.

      More by this author

      CM Smith

      A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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      Last Updated on September 24, 2020

      17 Ways Learn New Skills Faster and Enjoy the Process

      17 Ways Learn New Skills Faster and Enjoy the Process

      In the movie The Matrix, everyone was intrigued with the ability that Neo and his friends possessed to learn new skills in a matter of seconds. With the incredible rise in technology today, the rapid learning in the movie is becoming much more of a reality than you realize.

      The current generation has access to more knowledge and information than any before it. Through the internet, we are able to access all sorts of knowledge to answer almost every conceivable question. To become smarter, it’s more about the ability to learn faster, rather than being a natural born genius.

      Here are 17 ways to kickstart your Matrix-style learning experience in a short amount of time.

      1. Deconstruct and Reverse Engineer

      Break down the skill that you want to learn into little pieces and learn techniques to master an isolated portion. The small pieces will come together to make up the whole skill.

      For example, when you’re learning to play the guitar, learn how to press down a chord pattern with your fingers first without even trying to strum the chord. Once you are able to change between a couple of chord patterns, then add the strumming.

      2. Use the Pareto Principle

      Use the Pareto Principle, which is also known as the 80 20 rule. Identify the 20% of the work that will give you 80% of the results. Find out more about the 80 20 rule here: What Is the 80 20 Rule (And How to Use It to Boost Productivity)

      Take learning a new language for example. It does not take long to realize that some words pop up over and over again as you’re learning. You can do a quick search for “most commonly used French words,” for example, and begin to learn them first before adding on the rest.

      3. Make Stakes

      Establish some sort of punishment for not learning the skill that you are seeking. There are sites available that allow you to make a donation toward a charity you absolutely hate if you do not meet your goals. Or you can place a bet with a friend to light that fire under you.

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      However, keep in mind that several studies have shown that rewards tend to be more motivating than punishment[1].

      4. Record Yourself

      Seeing yourself on video is a great way to learn from your mistakes and identify areas that you need to improve. This is very effective for any musicians, actors, speakers, performers, and dancers.

      5. Join a Group

      There are huge benefits to learning in a group. Not only are you able to learn from others but you’ll be encouraged to make progress together. Whether it’s a chess club, a mastermind group, or an online meet-up group, get connected with other like-minded individuals.

      6. Time Travel

      Visit the library. Although everything is moving more and more online, there are still such things called libraries.

      Whether it’s a municipal library or your university library, you will be amazed at some of the books available there that are not accessible online. Specifically, look for the hidden treasures and wisdom contained in the really old books.

      7. Be a Chameleon

      When you want to learn new skills, imitate your biggest idol. Watch a video and learn from seeing someone else do it. Participate in mimicry and copy what you see.

      Studies have shown that, apart from learning,[2]

      “Mimicry is an effective tool not only to create ties and social relationships, but also for maintaining them.”

      Visual learning is a great way to speed up the learning process. YouTube has thousands of videos on almost every topic available.

      8. Focus

      Follow one course until success! It’s easy to get distracted, to throw in the towel, or to become interested in the next great thing and ditch what you initially set out to do.

      Ditch the whole idea of multitasking, as it has been shown to be detrimental and unproductive Simply focus on the one new skill at hand until you get it done.

      9. Visualize

      The mind has great difficulty distinguishing between what is real and what is imagined. That is why athletes practice mentally seeing their success before attempting the real thing[3].

      Visualize yourself achieving your new skill and each step that you need to make to see results. This is an important skill to help when you’re learning the basics or breaking a bad habit.

      Take a look at this article to learn how to do so: How to Become a Person Who Can Visualize Results

      10. Find a Mentor

      Success leaves clues. The best short cut to become an expert is to find an expert and not have to make the mistakes that they have made.

      Finding out what NOT to do from the expert will fast-track your learning when you want to learn new skills. It is a huge win to have them personally walk you through what needs to be done. Reach out and send an email to them.

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      If you need help learning how to find a mentor, check out this article.

      11. Sleep on It

      Practice your new skill within four hours of going to sleep.

      Josh Kaufman, author of The Personal MBA, is a noted rapid learning expert. He says that any practice done within this time frame causes your brain to embed the learning more rapidly into its neural pathways. Your memory and motor-mechanics are ingrained at a quicker level.

      12. Use the 20-Hour Rule

      Along with that tip, Kaufman also suggests 20 as the magic number of hours to dedicate to learning the new skill.

      His reasoning is that everyone will hit a wall early on in the rapid learning stage and that “pre-committing” to 20 hours is a sure-fire way to push through that wall and acquire your new skill.[4]

      Check out his video to find out more:

      13. Learn by Doing

      It’s easy to get caught up in reading and gathering information on how to learn new skills and never actually get around to doing those skills. The best way to learn is to do.

      Regardless of how unprepared you feel, make sure you are physically engaged continuously. Keep alternating between research and practice.

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      14. Complete Short Sprints

      Rather than to force yourself into enduring hours upon hours of dedication, work in short sprints of about 20-30 minutes, then get up and stretch or take a short walk. Your brain’s attention span works best with short breaks, so be sure to give it the little rest it needs.

      One study found that, between two groups of students, the students who took two short breaks when studying actually performed better than those who didn’t take breaks[5].

      15. Ditch the Distractions

      Make sure the environment you are in is perfect for your rapid-learning progress. That means ditching any social media, and the temptation to check any email. As the saying goes, “Out of sight, out of mind.”

      Before you sit down to learn new skills, make sure that potential distractions are far from sight.

      16. Use Nootropics

      Otherwise known as brain enhancers, these cognitive boosters are available in natural herbal forms and in supplements.

      Many students will swear by the increased focus that nootropics will provide[6], particularly as they get set for some serious cramming. Natural herbal nootropics have been used for thousands of years in Ayurvedic traditions to improve the mind and learning.

      Find out more about brain supplements in this article.

      17. Celebrate

      For every single small win that you experience during the learning process, be sure to celebrate. Your brain will release endorphins and serotonin as you raise your hands in victory and pump your fits. Have a piece of chocolate and give yourself a pat on the back. This positive reinforcement will help you keep pushing forward as you learn new skills.

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      The Bottom Line

      Learning a new skill should be exciting and fun. Whether you use online courses, real world experience, YouTube videos, or free online resources, take time to learn in the long term. Keep picturing the joy of reaching the end goal and being a better version of yourself as continual motivation.

      More Tips on How to Learn New Skills

      Featured photo credit: Elijah M. Henderson via unsplash.com

      Reference

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