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Productivity System Overview: “Getting Results the Agile Way”

Productivity System Overview: “Getting Results the Agile Way”

    If you have read anything that I have written on Lifehack.org, you probably already know that I am a complete Getting Things Done junky. But, like any good lover of productivity pr0n, I tend to look online for the “next best thing” when it comes to productivity systems and implementations.

    Recently I listened to Scott Hanselman’s software development podcast, Hanselminutes, on his own personal productivity system. This guy is a telecommuting, programming animal, so I was intrigued to see what he had to say.

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    Besides the normal use of GTD, Steven Covey’s 7 Habits, and the infamous Pomodoro Technique, Mr. Hanselman mentioned a book by another programmer, J.D. Meier, called Getting Results the Agile Way. This system takes some cues from the Agile software development methodology (more here at Wikipedia) and is a system based on producing results rather than activities, having boundaries and set tasks and goals you want to accomplish, and making time your best friend.

    This system seems pretty interesting and effective once you read into it. Let’s take a look at the key points of the Agile Way productivity system.

    What’s so different about this system?

    If you are a GTDer you may sometimes feel that you are bogged down in the minutiae of everyday task management, blindly checking off tasks as you finish them. If you are a 7 Habits kind of person then you may get caught up in the question, “What’s my life purpose?”.

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    The Agile Way offers a slightly different approach . It concentrates on the outcomes of your actions rather than the activities of checking things off your list. This approach has more of a directive off the bat, whereas GTD says that you need to clear the runway level before you get to defining what you want to do with your life.

    The Agile way also is all about reflection and making sure that you are producing some sort of results in your days, weeks, months, and years. The system takes the idea that projects and tasks are always changing, and because of that it is important to make sure that your plans of action are still valid and still producing results.

    Something else that Meier’s stresses is the power of “3”, and the first he lays out is the idea of using your Time, Energy, and Technique to continuously produce results. He says that if you manage your energy effectively by living with passion regarding your work, you can use your time, energy and passion, to produce better and more quality results.

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    The system explained

    You are probably thinking, “OK, enough with the na-na-nu-nu, energy equals results stuff. How do I use this system?”

    Meier’s has a really great “getting started” guide on the book’s site. Basically the system revolves around the power of “3”. Here are the basic steps:

    • Define 3 outcomes for your day
    • Define 3 outcomes for your week
    • Define 3 outcomes for your month
    • and define 3 outcomes for your year

    Basically, you want to identify the 3 things you want to accomplish for your day, week, month, and year and then at the end of each respective period review your results, find where you can grow and improve your technique, and plan again.

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      The Monday Vision, Daily Outcomes, and Friday Reflection pattern is a simple habit for daily and weekly results. source: http://gettingresults.com/wiki/Getting_Started_with_Agile_Results

      Another nice idea is the “Weekly Results” paradigm where you first identify your “Monday Vision”, review your “Daily Outcomes, and then follow up the week with your “Friday Reflection”. This reminds me of the GTD weekly review, but allows you to be even more active with reviewing your actions and results.

      There are a ton of extra subtleties to the system, like creating time boundaries for certain portions of your life (Meier calls them “hotspots”) like, work, family, fun, creativity, spirituality, etc. By setting minimum and maximum times for these areas of your life, you are creating some sort work/life balance.

      First impressions

      Overall, I am extremely impressed with Meier’s system. So, impressed that I couldn’t believe that I haven’t heard of it before. What I like about it most is that it gives you some sort of direction for your days, weeks, months, and years. GTD is awesome at helping you identify and organize what needs to get done, but sometimes falls short in the actual “doing” part of the process. I could totally see a hybrid approach with GTD and the Agile Way to take stock of your current workload and then define what needs done during your weeks.

      Another nice thing about the Agile Way is that it is instantly implementable. You can sit down with a pen and paper (or a spreadsheet, Evernote, OneNote, text file, etc. for you geeky types) and start to define your day and week. This allows you to start concentrating immediately and isn’t filled with the initial overhead of GTD.

      So, I highly suggest that you take a look at Getting Results the Agile Way. You can pick up the dead tree edition at Amazon or read the entire book at the book’s site.

      More by this author

      CM Smith

      A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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      Last Updated on May 24, 2019

      How to Be Productive at Home and Make Every Day a Productive Day

      How to Be Productive at Home and Make Every Day a Productive Day

      If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

      Below you’ll find six easy tips that will help you make the most out of your time:

      1. Create a Good Morning Routine

      One of the best ways to start your day is to get up early and eat a healthy breakfast.

      CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

      You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

      If you aren’t sure how to make morning routine work for you, this guide will help you:

      The Ultimate Morning Routine to Make You Happy And Productive All Day

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      2. Prioritize

      Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

      Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

        If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

        Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

        How to Prioritize Right in 10 Minutes and Work 10X Faster

        3. Focus on One Thing at a Time

        One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

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        Need a little background noise to keep you on track? Try working in a coffee shop.

        Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

        Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

        And here’s some great apps to help you focus: 10 Online Apps for Better Focus

        4. Take Breaks

        Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

        To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

        After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

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        I like to work in 25 and 5 minute increments, but you should find out what works best for you.

        5. Manage Your Time Effectively

        A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

        How do you know when exactly you have free time?

        By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

        With this data, you can better plan out your day and keep yourself on track.

        Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

        A bonus tip, even your real free time can be used productively, find out how:

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        20 Productive Ways to Use Your Free Time

        6. Celebrate and Reflect

        No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

        Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

        Try these 10 questions for daily self reflection.

        More Articles About Daily Productivity

        Featured photo credit: Unsplash via unsplash.com

        Reference

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