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Productivity System Overview: “Getting Results the Agile Way”

Productivity System Overview: “Getting Results the Agile Way”

    If you have read anything that I have written on Lifehack.org, you probably already know that I am a complete Getting Things Done junky. But, like any good lover of productivity pr0n, I tend to look online for the “next best thing” when it comes to productivity systems and implementations.

    Recently I listened to Scott Hanselman’s software development podcast, Hanselminutes, on his own personal productivity system. This guy is a telecommuting, programming animal, so I was intrigued to see what he had to say.

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    Besides the normal use of GTD, Steven Covey’s 7 Habits, and the infamous Pomodoro Technique, Mr. Hanselman mentioned a book by another programmer, J.D. Meier, called Getting Results the Agile Way. This system takes some cues from the Agile software development methodology (more here at Wikipedia) and is a system based on producing results rather than activities, having boundaries and set tasks and goals you want to accomplish, and making time your best friend.

    This system seems pretty interesting and effective once you read into it. Let’s take a look at the key points of the Agile Way productivity system.

    What’s so different about this system?

    If you are a GTDer you may sometimes feel that you are bogged down in the minutiae of everyday task management, blindly checking off tasks as you finish them. If you are a 7 Habits kind of person then you may get caught up in the question, “What’s my life purpose?”.

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    The Agile Way offers a slightly different approach . It concentrates on the outcomes of your actions rather than the activities of checking things off your list. This approach has more of a directive off the bat, whereas GTD says that you need to clear the runway level before you get to defining what you want to do with your life.

    The Agile way also is all about reflection and making sure that you are producing some sort of results in your days, weeks, months, and years. The system takes the idea that projects and tasks are always changing, and because of that it is important to make sure that your plans of action are still valid and still producing results.

    Something else that Meier’s stresses is the power of “3”, and the first he lays out is the idea of using your Time, Energy, and Technique to continuously produce results. He says that if you manage your energy effectively by living with passion regarding your work, you can use your time, energy and passion, to produce better and more quality results.

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    The system explained

    You are probably thinking, “OK, enough with the na-na-nu-nu, energy equals results stuff. How do I use this system?”

    Meier’s has a really great “getting started” guide on the book’s site. Basically the system revolves around the power of “3”. Here are the basic steps:

    • Define 3 outcomes for your day
    • Define 3 outcomes for your week
    • Define 3 outcomes for your month
    • and define 3 outcomes for your year

    Basically, you want to identify the 3 things you want to accomplish for your day, week, month, and year and then at the end of each respective period review your results, find where you can grow and improve your technique, and plan again.

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      The Monday Vision, Daily Outcomes, and Friday Reflection pattern is a simple habit for daily and weekly results. source: http://gettingresults.com/wiki/Getting_Started_with_Agile_Results

      Another nice idea is the “Weekly Results” paradigm where you first identify your “Monday Vision”, review your “Daily Outcomes, and then follow up the week with your “Friday Reflection”. This reminds me of the GTD weekly review, but allows you to be even more active with reviewing your actions and results.

      There are a ton of extra subtleties to the system, like creating time boundaries for certain portions of your life (Meier calls them “hotspots”) like, work, family, fun, creativity, spirituality, etc. By setting minimum and maximum times for these areas of your life, you are creating some sort work/life balance.

      First impressions

      Overall, I am extremely impressed with Meier’s system. So, impressed that I couldn’t believe that I haven’t heard of it before. What I like about it most is that it gives you some sort of direction for your days, weeks, months, and years. GTD is awesome at helping you identify and organize what needs to get done, but sometimes falls short in the actual “doing” part of the process. I could totally see a hybrid approach with GTD and the Agile Way to take stock of your current workload and then define what needs done during your weeks.

      Another nice thing about the Agile Way is that it is instantly implementable. You can sit down with a pen and paper (or a spreadsheet, Evernote, OneNote, text file, etc. for you geeky types) and start to define your day and week. This allows you to start concentrating immediately and isn’t filled with the initial overhead of GTD.

      So, I highly suggest that you take a look at Getting Results the Agile Way. You can pick up the dead tree edition at Amazon or read the entire book at the book’s site.

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      Last Updated on June 22, 2018

      How to Nix Your Credit Card Debt in Less Than 3 Years

      How to Nix Your Credit Card Debt in Less Than 3 Years

      Debt is never a fun thing to be in. But, there are many actions that you can take that will help you rid yourself of the burden of debt once and for all.

      By coming up with a set plan, eliminating your debt can feel much easier than constantly thinking about it.

      This post will provide some tips on how you can do this to help you nix your credit card debt in less than 3 years.

      Hint: there are ways that are easier than you think.

      1. Consider consolidating multiple credit cards if possible

      This may not be applicable to you, but if you have multiple cards – it is something to consider. Keeping up with multiple bills is time consuming.

      It will depend on the balance you have on each. Consolidate ones you can but do not do it to the point that you get too close to the maximum limit. Also, it is ideal to pick the card with the lower interest rate.

      Consider if there are any fees or alternatively, rewards, with transferring a balance to another card. Watch out for fees. Note that some cards offer rewards for transferring a balance to them. This is extra cash that can help go towards paying off your debt.

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      Having one or two cards can make nixing your debt much simpler than keeping up with the balance of a bunch of cards. Keeping track of paying the minimum towards a bunch of cards is time consuming. Spend the time to consolidate instead to make the overall process simpler going forward.

      My tip: Have one main credit card. Have a second one that you use for necessities – such as groceries or gas – that offers rewards for those purchases (a lot of cards do) and set the second one on auto-pay. You should be able to pay off a smaller amount on auto-pay if it is a necessity. If you think you cannot, then you may need to cut down a lot on expenses.

      Why do I suggest doing this? Having one thing set to auto-pay is one less thing to think about. One less thing to waste time on. Same idea with consolidating to one main card. Tracking down too many is a hassle.

      2. Try to pay the full balance you spent each month at the very least

      You need to pay off the amount you are spending each month when that bill comes in. This is the amount you spent THAT month.

      Do not let the debt keep accruing while you work on paying any unpaid debt that has accrued. It will become a never-ending battle. Try as best as you can to be current on paying for each month’s expenses when that month’s bill comes out.

      If this is a strain, consider why. You may need to cut expenses. Or you may need to consider other cards. Or look at where this money is going.

      3. Pay extra when you can – every small amount counts

      This cannot be emphasized enough. If you are looking at a lot of credit card debt, it can look daunting, but each extra amount that you can put towards the debt will really add up – no matter how small it is.

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      It does not just reduce the principal amount that you have left to pay off, but it reduces the amount that is collecting interest. You will always save money with that reduced interest.

      4. Create a plan on how to pay extra

      Back to the main point, having this plan is giving you one less thing to think about.

      This plan should be a plan that works for you. If it does not work for you, your spending habits, and your views on debt, then it will not be an effective plan.

      For instance, if a set plan of an extra $50 (or another amount that you know you can afford) works for you, then do that. Set that aside every month and pay that extra amount. Treat it like a bill. Choose an amount that works for you and pay it like clockwork as though it was a bill you had to pay each month.

      Little amounts will not nix it entirely, but they will help tackle it and having a set plan can make it less of a chore. Creating a new plan of how much to put towards it each month is an unnecessary added stress.

      5. Cut out costs for services you do not use

      If you are signed up for subscriptions that you do not use because of some free trial or for some other reason, cut it out. Your overall financial position will look better.

      In turn, that will make cutting your credit card debt easier. Look at your statements to find these expenses. If you do not use them, you may forget you are paying some unnecessary amount each month. Cutting it out can really add up in savings that you can put towards other needed expenses.

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      6. Get aggressive about it

      Consider these points:

      Depending on the interest and the level of debt, you may need to give up a few indulgences. For example, instead of ordering delivery or going out to eat, cook at home. Everything adds up.

      Other things may be more of a sacrifice. It may be a trip you wanted to go on, or a daily latte habit you’ve picked up. In these instances, consider how important it is to you and if it’s worth the sacrifice. And if it is a costly expense, think whether you can wait to indulge.

      Cutting an extravagant expense can really help make a dent in your overall debt. Try not to add to debt when you are trying to pay it off. It will be a never-ending battle. Make it less of a battle with these tips and it will feel easier.

      Bottom line: Do what you can to make this process easier for you. Implement steps that do this. It takes time now, but will help overall. Also, keep track of your spending and paying down of your debts. Which is the next point.

      7. Reevaluate your progress at set intervals

      Doing a regular check-in can help you see your efforts pay off or maybe indicate that you need to give this a bit more effort. If you check every 3-6 months, it will not feel so much like a chore or feel so daunting.

      By doing this, you will be able to better understand your progress and perhaps readjust your plan. Bonus: if you see it pay off, it will feel great to do this check-in. You will get there.

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      Finally (and most importantly)…

      8. Keep trying

      Do not get discouraged. Pushing it off will make it worse. Just keep trying.

      Once your debt becomes lower, each monthly payment will reduce the balance more. Why? You are paying less towards interest. It will be a snowball effect eventually and it will become much easier to manage. Just get to that point. And know once you do, it will feel easier and motivating.

      Start knocking out your debt today

      The best way to eliminate debt is to get started right away. Begin by implementing the above steps and watch your debt just melt away. Try out some of the above strategies and see what works best for you. Soon you’ll be on your way to a debt free life.

      Featured photo credit: Pexels via pexels.com

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