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Productivity System Overview: “Getting Results the Agile Way”

Productivity System Overview: “Getting Results the Agile Way”

    If you have read anything that I have written on Lifehack.org, you probably already know that I am a complete Getting Things Done junky. But, like any good lover of productivity pr0n, I tend to look online for the “next best thing” when it comes to productivity systems and implementations.

    Recently I listened to Scott Hanselman’s software development podcast, Hanselminutes, on his own personal productivity system. This guy is a telecommuting, programming animal, so I was intrigued to see what he had to say.

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    Besides the normal use of GTD, Steven Covey’s 7 Habits, and the infamous Pomodoro Technique, Mr. Hanselman mentioned a book by another programmer, J.D. Meier, called Getting Results the Agile Way. This system takes some cues from the Agile software development methodology (more here at Wikipedia) and is a system based on producing results rather than activities, having boundaries and set tasks and goals you want to accomplish, and making time your best friend.

    This system seems pretty interesting and effective once you read into it. Let’s take a look at the key points of the Agile Way productivity system.

    What’s so different about this system?

    If you are a GTDer you may sometimes feel that you are bogged down in the minutiae of everyday task management, blindly checking off tasks as you finish them. If you are a 7 Habits kind of person then you may get caught up in the question, “What’s my life purpose?”.

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    The Agile Way offers a slightly different approach . It concentrates on the outcomes of your actions rather than the activities of checking things off your list. This approach has more of a directive off the bat, whereas GTD says that you need to clear the runway level before you get to defining what you want to do with your life.

    The Agile way also is all about reflection and making sure that you are producing some sort of results in your days, weeks, months, and years. The system takes the idea that projects and tasks are always changing, and because of that it is important to make sure that your plans of action are still valid and still producing results.

    Something else that Meier’s stresses is the power of “3”, and the first he lays out is the idea of using your Time, Energy, and Technique to continuously produce results. He says that if you manage your energy effectively by living with passion regarding your work, you can use your time, energy and passion, to produce better and more quality results.

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    The system explained

    You are probably thinking, “OK, enough with the na-na-nu-nu, energy equals results stuff. How do I use this system?”

    Meier’s has a really great “getting started” guide on the book’s site. Basically the system revolves around the power of “3”. Here are the basic steps:

    • Define 3 outcomes for your day
    • Define 3 outcomes for your week
    • Define 3 outcomes for your month
    • and define 3 outcomes for your year

    Basically, you want to identify the 3 things you want to accomplish for your day, week, month, and year and then at the end of each respective period review your results, find where you can grow and improve your technique, and plan again.

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      The Monday Vision, Daily Outcomes, and Friday Reflection pattern is a simple habit for daily and weekly results. source: http://gettingresults.com/wiki/Getting_Started_with_Agile_Results

      Another nice idea is the “Weekly Results” paradigm where you first identify your “Monday Vision”, review your “Daily Outcomes, and then follow up the week with your “Friday Reflection”. This reminds me of the GTD weekly review, but allows you to be even more active with reviewing your actions and results.

      There are a ton of extra subtleties to the system, like creating time boundaries for certain portions of your life (Meier calls them “hotspots”) like, work, family, fun, creativity, spirituality, etc. By setting minimum and maximum times for these areas of your life, you are creating some sort work/life balance.

      First impressions

      Overall, I am extremely impressed with Meier’s system. So, impressed that I couldn’t believe that I haven’t heard of it before. What I like about it most is that it gives you some sort of direction for your days, weeks, months, and years. GTD is awesome at helping you identify and organize what needs to get done, but sometimes falls short in the actual “doing” part of the process. I could totally see a hybrid approach with GTD and the Agile Way to take stock of your current workload and then define what needs done during your weeks.

      Another nice thing about the Agile Way is that it is instantly implementable. You can sit down with a pen and paper (or a spreadsheet, Evernote, OneNote, text file, etc. for you geeky types) and start to define your day and week. This allows you to start concentrating immediately and isn’t filled with the initial overhead of GTD.

      So, I highly suggest that you take a look at Getting Results the Agile Way. You can pick up the dead tree edition at Amazon or read the entire book at the book’s site.

      More by this author

      CM Smith

      A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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      Last Updated on January 24, 2020

      10 Good Habits To Have in Life To Be More Successful

      10 Good Habits To Have in Life To Be More Successful

      Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

      Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

      Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

      • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
      • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
      • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

      Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

      Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

      Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

      That’s why I would share 10 good habits to have to be more successful in life.

      1. Begin Your Day with Meditation

      I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

      Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

      Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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      2. Be Grateful for What You Have

      Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

      Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

      “I say one thing I’m grateful for each day when I sit down to eat dinner.”

      3. Smile

      Can you pause and smile before you continue reading this?

      Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

      Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

      Can you smile again?

      4. Start Your Day with a Healthy Breakfast

      Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

      If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

      This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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      Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

      5. Exercise Daily

      One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

      Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

      ‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

      He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

      6. Manage Your Time as You Manage Your Finance

      Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

      Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

      So how do you manage your time effectively?

      Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

      “I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

      And this is Dorsey’s weekly theme:[5]

      • Monday – Management
      • Tuesdays – Product
      • Wednesday – Marketing and growth
      • Thursdays – Developers and partnerships
      • Fridays – Culture and recruiting
      • Saturdays – Taking off
      • Sundays – Reflection, feedback, strategy, and preparing for Monday

      No wonder he was able to run two companies when others were struggling with one job.

      7. Set Daily Goals with Intentions

      Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

      Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

      Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

      “What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

      Be intentional about your daily goals!

      8. Seek Inspiration

      It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

      A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

      Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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      Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

      “The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

      9. Save Steadily, Invest with All Prudence

      I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

      However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

      10. Budget and Track Your Spendings

      Benjamin Franklin warned of taking the precaution of little expenses. He said,

      “A small leak sinks a great ship.”

      It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

      Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

      The Bottom Line

      Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

      More About Habits

      Featured photo credit: Andrijana Bozic via unsplash.com

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      Reference

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