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See How Productivity Actually Ruins Your Life

See How Productivity Actually Ruins Your Life

The road to hell is paved with good intentions.

Contradictory to what you might think, a ruined life can start off as an attempt to build a good habit. You may start off as wanting to be more productive, and you’ll most likely follow the latest trends in productivity, thus bringing structure to your life, and increasing the amount of work you get done. After you get the basics down, you’ll undertake bigger and heavier workloads; always in search of getting more done and faster!  One day, you’ll stumble upon an epiphany, a brilliant idea for some great project—yes my friends, that’s how it begins.

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productivity hurt your life

    Little by little, it will affect your personal life, giving you the illusion you can organize every minute of every hour to focus on your project.  You’ll start skipping meals, cut out your workout, skip reading your kids their bedtime stories, and more.  Pretty soon, you’ll find yourself totally drained with zero motivation to do the things you were so motivated to accomplish a week ago… with the added value of an angry spouse telling you that it’s nice you were able to check off “visit home” from your tasks.

    You may justify to yourself that you just need a bit more time in order to finish your project, right? Wrong! Even David Allen, one of the most productive people you’ll meet and the author of Getting Things Done said that:  “If you’re appropriately engaged with your life, you don’t need more time. If you’re not, more time won’t help”, why?

    Enter the Comfort Zone at Your Own Risk

    Keeping yourself constantly occupied helps you ignore some issues in your personal life.  It supplies you with a rewarding comfort zone that can be sustained for a long period; you get rewards for each task, all the while getting closer to the big reward just beyond the horizon.

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    Yet, be warned this is a bubble, and bubbles are meant to burst. Sacrificing your personal life on the altar of productivity actually pushes you away from the main reasons you sought to be more productive in the first place.  It puts a wall between you and the outer world preventing you from seeing there’s a problem since you are engrossed in being productive, and once the bubble pops, it may be too late.

    Balance Creativity and Be Wary of Obsession

    If you’re working on a new project you’ll need a boatload of creativity, and where do creative juices come from? According to Vincent Walsh, a professor from the Institute of cognitive neuroscience in the university college of London, creativity comes from obsession.  According to him, there are four components to creativity:

    Preparation: preparing everything; researching information, testing, and generally sniffing a bit around before you make your move.

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    Incubation: the period required for you to process what you’ve gathered during the preparation phase.

    Illumination: The Eureka moment!

    Verification: Checking how well your idea bumps against the walls of reality.

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    To follow through successfully with these stages, you’ll need to obsess over your idea, but how much?  That’s the million dollar question, and ultimately, it’s up to you. Extremely creative people changed a few spouses and were tormented emotionally and mentally day and night until they had their break.  Those are the people you’ve heard of, but there are plenty of others who never made it to the illumination phase

    Keep obsession at bay by making sure you keep it balanced.  Obsession is a slippery slope, and most of us aren’t Albert Einstein. We are creatures of emotion and impulse, we refuel with new experiences, support from our community, and rest, and all of the above require time. A high level of productivity and creativity can be sustained only when we feel fulfilled (or as Abraham Maslow called it, the upper reaches of the pyramid). Stay balanced, be productive and don’t lose touch with yourself—until next time.

     

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    Last Updated on September 17, 2018

    How to Stop Multitasking and Become Way More Productive

    How to Stop Multitasking and Become Way More Productive

    Today we are expected to work in highly disruptive environments. We sit down at our desks, turn on our computer and immediately we are hit with hundreds of emails all vying for our attention.

    Our phones are beeping and pinging with new alerts to messages, likes and comments and our colleagues are complaining about the latest company initiative is designed to get us to do more work and spend less time at home.

    All these distractions result in us multitasking where our attention is switching between one crisis and the next.

    Multitasking is a problem. But how to stop multitasking?

    How bad really is multitasking?

    It dilutes your focus and attention so even the easiest of tasks become much harder and take longer to complete.

    Studies have shown that while you think you are multitasking, you are in fact task switching, which means your attention is switching between two or more pieces of work and that depletes the energy resources you have to do your work.

    This is why, even though you may have done little to no physical activity, you arrive home at the end of the day feeling exhausted and not in the mood to do anything.

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    We know it is not a good way to get quality work done, but the demands for out attention persist and rather than reduce, are likely to increase as the years go by.

    So what to do about it?

    Ways to stop multitasking and increase productivity

    Now, forget about how to multitask!

    Here are a few strategies on how to stop multitasking so you can get better quality and more work done in the time you have each working day:

    1. Get enough rest

    When you are tired, your brain has less strength to resist even the tiniest attention seeker. This is why when you find your mind wandering, it is a sign your brain is tired and time to take a break.

    This does not just mean taking breaks throughout the day, it also means making sure you get enough sleep every day.

    When you are well rested and take short regular breaks throughout the day your brain is fully refuelled and ready to focus in on the work that is important.

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    2. Plan your day

    When you don’t have a plan for the day, the day will create a plan for you. When you allow outside influences to take control of your day, it is very hard not to be dragged off in all directions.

    When you have a plan for the day, when you arrive at work your brain knows exactly what it is you want to accomplish and will subconsciously have prepared itself for a sustained period of focused work.

    Your resistance to distractions and other work will be high and you will focus much better on the work that needs doing.

    3. Remove everything from your desk and screen except for the work you are doing

    I learned this one a long time ago. In my previous work, I worked in a law office and I had case files to deal with. If I had more than one case file on my desk at any one time, I would find my eyes wandering over the other case files on my desk when I had something difficult to do.

    I was looking for something easier. This meant often I was working on three or four cases at one time and that always led to mistakes and slower completion.

    Now when I am working on something, I am in full-screen mode where all I can see is the work I am working on right now.

    4. When at your desk, do work

    We are creatures of habit. If we do our online shopping and news reading at our desks as well as our work, we will always have the temptation to be doing stuff that we should not be doing at that moment.

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    Do your online shopping from another place—your home or from your phone when you are having a break—and only do your work when at your desk. This conditions your brain to focus in on your work and not other distractions.

    5. Learn to say no

    Whenever you hear the phrase “learn to say no,” it does not mean going about being rude to everyone. What it does mean is delay saying yes.

    Most problems occur when we say “yes” immediately. We then have to spend an inordinate amount of energy thinking of ways to get ourselves out of the commitment we made.

    By saying “let me think about it” or “can I let you know later” gives you time to evaluate the offer and allows you to get back to what you were doing quicker.

    6. Turn off notifications on your computer

    For most of us, we still use computers to do our work. When you have email alert pop-ups and other notifications turned on, they will distract you no matter how strong you feel.

    Turn them off and schedule email reviewing for times between doing your focused work. Doing this will give you a lot of time back because you will be able to remain focused on the work in front of you.

    7. Find a quiet place to do your most important work

    Most workplaces have meeting rooms that are vacant. If you do have important work to get done, ask if you can use one of those rooms and do your work there.

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    You can close the door, put on your headphones and just focus on what is important. This is a great way to remove all the other, non-important, tasks demanding your attention and just focus on one piece of work.

    The bottom line

    Focusing on one piece of work at a time can be hard but the benefits to the amount of work you get done are worth it. You will make fewer mistakes, you will get more done and will feel a lot less tired at the end of the day.

    Make a list of the four or five things you want to get done the next day before you finish your work for the day and when you start the day, begin at the top of the list with the first item.

    Don’t start anything else until you have finished the first one and then move on to the second one. This one trick will help you to become way more productive.

    Featured photo credit: Unsplash via unsplash.com

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