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Productivity maybe . . . but for what purpose?

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Productivity maybe . . . but for what purpose?

Why choices about what to do with the time and effort you save are more critical

    One reasonable definition of increased personal productivity is creating the ability to do more with less effort and in a shorter time. Nothing wrong with that — at least until you ask what you will do with the time and effort you have saved.

    Not so many years ago, many people — including governments and businesses — thought that a rapid increase in individual and corporate productivity would lead to an explosion of leisure time; that we would all be working only two or three days each week, with the rest earmarked for leisure. There were concerns about how people would spend all this free time, and whether it would produce fresh possibilities for businesses, or some kind of social unrest.

    We know now, of course, that it didn’t happen. Far from working less, people are working even longer hours, despite all the increases in productivity over the past few decades.

    Why didn’t it happen?

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    I think the answer lies in the question that I started with: what do you do with the time and effort saved by increasing your productivity? Do you spend it; and, if you do, what do you buy?

    That question remains critical for all of us.

    The rise of consumer-driven economies . . .

    One way of spending the time and effort saved by greater productivity, of course, is to produce still more. That’s become the orthodox approach. As productivity rises, you don’t allow employees to work less, you use the effort freed by improving processes and systems to add to production. By this definition, for an organization to be more productive means to increase output indefinitely; preferably reducing unit costs at the same time. In personal terms, it means doing more and more and increasing your earnings as a result.

    Where is all this extra production to go? People must buy it to keep the whole cycle in place. That’s what has produced a society in which people work longer and harder in order to buy more; and an economy that depends on this process continuing — even increasing. If growth is driven by consumption, consumption must increase — not just by increasing overall wealth, but by encouraging all of us to buy more and more, regardless of need.

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    Of course, one way to speed up the process is to make credit as easy as possible, so that mere income no longer limits what people can buy. We’re seeing the result of that answer today, and it isn’t very comfortable.

    . . . increases the need for consumption-driven individuals

    At an individual level, the same process drives those who work long hours to increase their income; then spend it on consumer goods and expensive, designer labels. In many cases, the possession of the latest, flashiest, and most expensive product becomes an end in itself: a display of personal power and success, much like a peacock spreading its magnificent tail to demonstrate dominance. It has to be this way, since all the time allocated to working and earning leaves no time for spending money on vacations or leisure time or anything that cannot be purchased in an instant.

    Easy credit allowed such people to leverage their spending power, running up huge debts in the process. Some did it for display, others as a means to earn still more by riding on the back of the explosion in house prices. Then still more people copied them, especially by buying real estate, whether as a home or an investment.

    For a while, they were all the darlings of the economy: the driving force behind boom times for corporations and shareholders. Now things have gone wrong, there are fears that, by stopping such manic spending, consumers will drive world economies into a painful recession. If people don’t consume, companies can’t produce, and the entire cycle comes to a halt.

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    It’s all about choice

    Let’s bring this down to the personal level. Suppose you increase your own productivity, either by using one of the many techniques available or just by becoming more focused and better organized. You can now do what you used to do in less time and with less effort.

    What will you do with the “savings?”

    • You can “spend” them — by working just as much, or more, and increasing your monetary earnings. You will then have more cash, but still less time to enjoy it: the typical position of most people today. This answer honors the notion built into the Puritan Work Ethic that idleness causes moral hazards and work is good in itself. It’s what the US economy has become dependent upon.
    • You can spend them on leisure. You can keep your output (and probably your earnings) at the same level and devote the extra time to something else, whether that’s pleasure, volunteer activities, family time, or simply hanging out and enjoying life. Some people will label you as idle and lazy, but you don’t have to accept either description. Your choice will, however, depress activity in any consumer-based economy — and the earnings of a good many corporations as a result.
    • You can save them. Yes, you can “bank” your extra time — even invest it.

    How do you do this? By allocating the time to something that will bring you “interest” in terms of future increases in earnings, productivity, or enjoyment.

    This something is called learning. Time spent on learning will improve your ability to do whatever you choose in the future. It’s the equivalent of a corporation using productivity savings to finance research and development that will itself result in new products and fresh ways to become still more productive.

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    That won’t help the consumer sector of the economy in the short-term, but it will boost long-term creativity and add to activity in the education sector. It will also likely improve the chances of the nation leading the next wave of economic activity, based on products that haven’t yet been invented.

    Think about it carefully

    The choice of how we spend our productivity savings is crucial for the way we will live in the future, both at the personal level and for society as a whole. It’s worth taking some time to think about it quite carefully.

    As with all savings, there will always be people eager to take what you have and use it for their own short-term gain. My strong suggestion is that you hold on and make your own decision. As today’s financial woes have shown, jumping into simple answers and spending productivity gains right away can leave you with an almighty hangover.

    Photo credit: Artful Scribe at Morguefile.com

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    Last Updated on September 9, 2021

    10 Best Productivity Planners To Get More Done in 2021

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    10 Best Productivity Planners To Get More Done in 2021

    Productivity planners and journals are tools of a trade. There’s an art to productivity. Just like art is very personal to the artist, productivity is very personal to the person. What works for you may not work for me. This is an important distinction if you really want get more done in less time.

    Too many of us dabble in productivity hacks only to move on to the next tool or trend when it didn’t workout for us, missing the lesson of what worked and didn’t work about that tool or trend.

    We put the tool on a pedestal and miss the art. It’s worshipping the paint brush rather than the process and act of painting. We miss the art of our own productivity when the tool overshadows the treasure.

    As an artist, you have many brushes to choose from. You’re looking for a brush that feels best in your hand. You want a brush that doesn’t distract you from your art but partners with you to create the many things you see in your mind to create. Finding a brush like this may take some experimenting, but when you understand that the role of the brush is to bring life to your vision, it’s easier to find the right brush.

    Planners are the same way. You want a productivity journal that supports you in the creation of your vision, not one that bogs you down or steals your energy.

    Let’s dive into the 10 best productivity planners and journals to help you get more done in less time.

    1. The One Thing Planner

    The NY Times best selling book, The One Thing, just released their new planner. If you loved this book, you’ll love this planner.

    As the founder of the world’s largest real estate company Keller Williams Realty, Gary Keller, has mastered the art of focus. The One Thing planner has its roots in industry changing productivity. If you’re out to put a dent in the universe, this may be the planner for you.

    Get the planner here!

    2. The Full Life Planner

    The Full Life Planner is Lifehacks’ ultimate planning system to get results across all your core life aspects including work, health and relationships. This smart planner is 15 years of Lifehack’s best practices and proven success formulas by top performers.

    With the Full Life Planner, you can align your actions to long term milestones every day, week, and month consistently. This will help you to get more done and achieve your goals.

    Get the planner here!

    3. The Freedom Journal

    Creator of one of the most prolific podcasts ever, Entrepreneur on Fire, John Lee Dumas released his productivity journal in 2016. This hard-cover journal focuses on accomplishing SMART goals in 100 days.

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    From their site:

    “The Freedom Journal is an accountability partner that won’t let you fail. John Lee Dumas has interviewed over 2000 successful Entrepreneurs and has created a unique step-by-step process that will guide you in SETTING and ACCOMPLISHING your #1 goal in 100 days.”

    Get the planner here!

    4. Full Focus Planner

    Michael Hyatt, author of Platform and host of the podcast “This is Your Life”, also has his own planner called the Full Focus Planner.

    From the site:

    “Built for a 90-day achievement cycle, the Full Focus Planner® gives you a quarter of a year’s content so you aren’t overwhelmed by planning (and tracking) 12 months at a time.”

    This productivity planner includes a place for annual goals, a monthly calendar, quarterly planning, the ideal week, daily pages, a place for rituals, weekly preview and quarterly previews. It also comes with a Quickstart lessons to help you master the use of the planner.

    Get the planner here!

    5. Passion Planner

    They call themselves the #pashfam and think of their planner as a “paper life coach”. Their formats include dated, academic and undated in hardbound journals with assorted colors. With over 600,000 users they have a track record for effective planners.

    From the site:

    “An appointment calendar, goal setting guide, journal, sketchbook, gratitude log & personal and work to-do lists all in one notebook.”

    They have a get-one give-one program. For every Passion Planner that is bought they will donate one to a student or someone in need.

    They also provide free PDF downloads of their planners. This is a great way to test drive if their planner is right for you.

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    Get the planner here!

    6. Desire Map Planners

    If you’re looking for a more spiritually oriented planner, Danielle LaPorte, author of The Desire Map, created the Desire Map Planners. With Daily planners, Weekly planners and Undated planners you can find the right fit for you.

    Behind this planner is the Desire Map Planner Program including 3 workbooks that not only support you in using the planners but guide you in your thought process about your life and intentions you’re using the planner to help you fulfill.

    Get the planner here!

    7. Franklin Covey Planners

    The grandfather of all planners, Franklin Covey, has the most options when it comes to layouts, binders, and accessories. With over 30 years in the productivity planner business, they not only provide a ton of planner layouts, they also have been teaching productivity and planning from the beginning.

    From the site:

    “Achieve what matters most with innovative, high quality planners and binders tailored to your personal style. Our paper planning system guides you to identify values, create successful habits, and track and achieve your goals.”

    Get the planner here!

    8. Productivity Planner

    From the makers of the best selling journal backed by Tim Ferriss, “The Five Minute Journal”, comes the Productivity Planner.

    Combining the Ivy Lee method which made Charles Schwab millions with the Pomodoro Technique to stay focused in the moment, the Productivity Planner is both intelligent and effective.

    It allows for six months of planning, 5-day daily pages, weekly planning and weekly review, a prioritized task list, Pomodoro time tracking, and extra space for notes.

    From the site:

    “Do you often find yourself busy, while more important tasks get procrastinated on? The Productivity Planner helps you prioritize and accomplish the vital few tasks that make your day satisfying. Quality over quantity. Combined with the Pomodoro Technique to help you avoid distractions, the Productivity Planner assists you to get better work done in less time.”

    Get the planner here!

    9. Self Journal

    Endorsed by Daymond John of Shark Tank, the Self Journal takes a 13 week approach and combines Monthly, Weekly and Daily planning to help you stay focused on the things that really matter.

    Self Journal includes additional tools to help you produce with their Weekly Action Pad, Project Action Pad, the Sidekick pocket journal to capture your ideas on the go and their SmartMarks bookmarks that act as a notepad while you’re reading.

    Get the planner here!

    10. Google Calendar

    You may already use Google Calendar for appointments, but with a couple tweaks you can use it as a productivity planner.

    Productivity assumes we have time to do the work we intend to do. So blocking time on your Google Calendar and designating it as “busy” will prevent others from filling up those spaces on your calendar. Actually using those blocks of time as you intended is up to you.

    If you use a booking tool like Schedule Once or Calendly, you can integrate it with your Google Calendar. For maximum productivity and rhythm, I recommend creating a consistent “available” block of time each day for these kinds of appointments.

    Google Calendar is free, web based and to the point. If you’re a bottom line person and easily hold your priorities in your head, this may be a good solution for you.

    Get the planner here!

    Bonus Advice: Integrate the 4 Building Blocks of Productivity

    Just as important to productivity planners as the tool are the principles that we create inside of. There are 4 building blocks of productivity, that when embraced, accelerate your energy and results.

    The four building blocks of productivity are desire, strategy, focus and rhythm. When you get these right, having a productivity planner or journal provides the structure to keep you on track.

    Block #1: Desire

    Somehow in the pursuit of all our goals, we accumulate ideas and To-Do’s we’re not actually passionate about and don’t really want to pursue. They sneak their way in and steal our focus from the things that really matter.

    Underneath powerful productivity is desire. Not many little desires, but the overarching mother of desires. The desire you feel in your gut, the desire that comes from your soul, not your logic, is what you need to tap into if you want to level up your productivity.

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    A productivity planner is just a distraction if you’re not clear on what it’s all for. With desire, however, your productivity planner provides the guide rails to accomplish your intentions.

    Block #2: Strategy

    Once you’re clear on your overarching desire, you need to organize your steps to get there. Let’s call this “strategy”. Strategy is like assembling a jigsaw puzzle. You must first turn over all the pieces to see patterns, colors, connections and find borders.

    In business and life, we often start trying to put our “puzzle” together without turning over all the pieces. We put many items on our To-Do lists and clog our planners with things that aren’t important to the bigger picture of our puzzle.

    Strategy is about taking the time to brain dump all the things in your head related to your goal and then looking for patterns and priorities. As you turn over these puzzle pieces, you’ll begin to see the more important tasks that take care of the less important tasks or make the less important tasks irrelevant.

    In the best selling book, The One Thing, the focusing question they teach is:

    “What’s the One thing I can do, such that by doing it, everything else is easier or unnecessary?”

    This is the heart of strategy and organizing what hits your planner and what doesn’t.

    Block #3: Focus

    With your priorities identified, now you can focus on the One Thing that makes everything else easier or unnecessary. This is where your productivity planners and journals help you hold the line.

    Because you’ve already turned over the puzzle pieces, you aren’t distracted by new shiny objects. If new ideas come along, and they will, you will better see how and where they fit in the big picture of your desire and strategy, allowing you to go back and focus on your One Thing.

    Block #4: Rhythm

    The final building block of productivity is rhythm. There is a rhythm in life and work that works best for you. When you find this rhythm, time stands still, productivity is easy and your experience of work is joyful.

    Some call this flow. As you hone your self-awareness about your ideal rhythm you will find yourself riding flow more often and owning your productivity.

    Without these four building blocks of productivity, you’re like a painter with a paintbrush and no idea how to use it to create what’s in your heart to create. But harness these four building blocks and find yourself getting more done in less time.

    The Bottom Line

    Your life is your art. Everyday you have a chance to create something amazing. By understanding and using the four building blocks of productivity, you will set yourself up for success no matter which planner, or “paintbrush”, you choose to use.

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    As you experiment with different planners you will narrow which one is best for you and accelerate your path to putting a dent in the universe.

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    Featured photo credit: Anete Lūsiņa via unsplash.com

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