Advertising
Advertising

Rethinking Productivity: Why Your Brain May Be Keeping You from Getting Things Done

Rethinking Productivity: Why Your Brain May Be Keeping You from Getting Things Done

(Editor’s Note: We’re starting a new series this week featuring new Lifehack contributor Kirsten Simmons called “Rethinking Productivity”. The hope is our readers will ask Kirsten questions about productivity, organization, and time management so that she can provide answers that will make people take a step back and “rethink” productivity. Enjoy.)

    Dear Kirsten,

    Advertising

    I’m about ready to scream.  Everywhere I look there’s “Five Steps to Inbox Nirvana” or “The ONE Secret to Productivity Flow.”  I swear I’ve tried it all and none of it works.  Sometimes I look at the systems and think, there’s no way in hell.  Other times I can see potential and I jump into it with both feet and a rush of enthusiasm, only to crash and burn within a week.  I have so much that I *want* to do, and yet I find myself jumping from this deadline to that emergency, and my projects rarely take form in the way I want.  I’m skeptical that you’ll have any ideas I haven’t tried, but I figured it was worth a shot… do I have a change to someday finishing everything, or should I just let it go as a dream and focus on the day-to-day?

    Signed,
    Gaaaa!

    Advertising

    Dear Gaaaa!,

    Oh, honey, I totally understand where you’re coming from. Letters like yours make me want to give you a giant hug and then step out to do battle with the ego-centered productivity industry where everyone believes that their system is the key to endless productivity and happiness. I may well be tilting at windmills, but a gal’s got to try, right?

    First off, there are a few ideas that I’d like you to internalize, 100%.

    Advertising

    1. You are totally capable of finishing everything. BUT, everything is a slippery target because it’s constantly growing. If you had an extra 24 hours in the day, you’d be able to fill it in a heartbeat. Every time you finish something, another project comes up that is just as enticing as the previous. You won’t stop expanding until the day you die.
    2. Your projects may not take form in the way you want, but they are taking form! No one is able to realize fully the visions we have in our heads. I went to a reading with Neil Gaiman last year, and he commented that he had hated the initial edits for American Gods, so he jumped at the chance to do an “author’s definitive edition” a few years later. But then as he continued to tour and do readings, he found even more places he wanted to change, and he had the opportunity to do so when the 10th anniversary edition came out.  But even then, in the months between the time the book went to press and the day I saw him, he had found more that he would have liked to have tweaked.  But, as he put it, you can’t put out the “author’s definitive definitive edition.”  There is a time when you must let your projects go.  To quote The Cult of Done Manifesto, “Laugh at perfection.  It’s boring and keeps you from being done… Done is the engine of more.”
    3. Productivity in isolation is useless. All of those steps and tips and secrets do absolutely nothing for you if you can’t place them in context. And what is the context, you might ask? Simple. Your productivity fits within the ecosystem of you – your goals, your commitments, your habits and your personality. Trying to apply tips and tricks is like treating symptoms without trying to understand the cause of the illness. Every system you consider must work with your needs and serve to move you toward your goals. Your personality may not be conducive to maintaining a system like Getting Things Done. In fact, most people’s personalities aren’t! If you don’t know your personality type and you’re not putting productivity systems in the context of your goals, commitments and habits, no wonder you’re crashing! All the pieces have to work together. When they don’t, you struggle with overwhelm, burnout and frustration.

    You are not at all flawed or wrong because you don’t fit into society’s narrow definition of a “productive” person. You are capable of achieving every goal you’ve ever dreamed about, and a good deal more that you can’t even conceive of yet. We just have to bring your ecosystem back into balance by putting your productivity in context. So here’s what I want you to do. Write me back with an example of the last trick, tip or system you jumped into with enthusiasm, and recount for me all the painful details of your crash and burn. It’s not going to be fun, but I can start to pull your personality type from the story, and from there we can move forward to put your productivity in perspective.

    With love,
    Kirsten

    Now it’s your turn! Please leave a comment and tell me about your most recent crash and burn with a new productivity system.

    Advertising

    Featured photo credit: Thinker via Shutterstock and inline photo by Andrew Mason via Flickr (CC BY 2.0)

    More by this author

    Rethink Productivity: How to Use Your Personality to Reach Your Goals Rethinking Productivity: Why Your Brain May Be Keeping You from Getting Things Done Rethinking Productivity: How Personality Affects Productivity (and Why No One`s Ever Told You)

    Trending in Featured

    1 How to Motivate Yourself: 13 Simple Ways You Can Try Right Now 2 15 Ways to Cultivate Lifelong Learning for a Sharper Brain 3 How to Overcome Procrastination and Start Doing What Truly Matters 4 10 Key Characteristics of a Highly Successful Entrepreneur 5 Why Do I Have Bad Luck? 2 Simple Things to Change Your Destiny

    Read Next

    Advertising
    Advertising

    Last Updated on October 30, 2018

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

    For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

    Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

    13 Simple Ways to Motivate Yourself Right Now

    Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

    1. Go back to “why”

    Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

    If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

    2. Go for five

    Start working for five minutes. Often that little push will be enough to get you going.

    3. Move around

    Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

    Advertising

    4. Find the next step

    If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

    Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

    5. Find your itch

    What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

    Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

    6. Deconstruct your fears

    I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

    Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

    7. Get a partner

    Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

    8. Kickstart your day

    Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

    Advertising

    Having a morning routine is a good idea for you to stay motivated!

    9. Read books

    Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

    Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

    10. Get the right tools

    Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

    Building motivation is almost as important as avoiding the traps that can stop it.

    11. Be careful with the small problems

    The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

    Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

    12. Develop a mantra

    Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

    Advertising

    If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

    13. Build on success

    Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

    There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

    How to Stay Motivated Forever (Without Motivation Tricks)

    The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

    Here are some other things to consider making work flow more naturally:

    Passion

    Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

    Not sure what your passion is to get you motivated? This will help you:

    How to Get Motivated and Be Happy Every Day When You Wake Up

    Advertising

    Habits

    You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

    Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

    This guide will be useful for you if you’re looking to build good habits:

    Understand Your Habits to Control Them 100%

    Flow

    Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

    Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

    Easily distracted and hard to focus? Here’s your solution.

    Final Thoughts

    With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

    Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

    Featured photo credit: Pexels via pexels.com

    Read Next