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Productivity Hack: Write Mini Process Flows

Productivity Hack: Write Mini Process Flows

Creativity is one thing, but capturing it into a form that’s useful (to your needs) is another. I’ve got an idea that I plan to implement for myself: mini process flows. Now, your jobs that you’ll need done are different than mine. I’ll just show you mine as examples, okay?

Process Flow Basics

Here are the basics of getting something done by way of a process flow:

Input – Work Performed – Output.

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You start by taking _____ from someone or something. You do what you’re going to do to it. You give it out to wherever it’s going. The trick, of course, is mostly within the “work performed” section. You have to lay that out in such a way that it’s repeatable, and that you can follow along without much attention to the process after you get it working right. Let’s take a task I’m doing these days: producing a podcast.

More Than One Flow

First off, producing a podcast has lots of steps that deserve their own flows. Let me think:

  • Collect Information
  • Interview Someone
  • Record My Parts
  • Edit Audio
  • Mix audio
  • Write Show Notes
  • Produce the files
  • Upload Files to Host
  • Build Corresponding Show Notes Post

(Don’t worry. I won’t make a flow for each of those.)

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Build the Flow

For my example, I’ll do “Produce the Files.”

Here’s an example of how a flow might work out-

  • Input– audio mix from GarageBand 3 still in Garage Band and Show Notes in Text Editor.
  • Work– Play through audio once, listening for big mistakes.
  • Send the file to iTunes.
  • Inside iTunes, select the file, choose Get Info.
  • Edit info, inserting show notes and links into Lyrics tab. Doublecheck art. Etc.
  • Choose “Convert File to MP3.”
  • Play the new MP3 file once it’s converted.
  • Move MP3 file to upload area.
  • Output– Upload Files to Host flow

That’s how that process flow works. I use GarageBand 3 to mix down the podcast (all the music tracks, the interview bit, my bumpers, my promos, etc), and then I use iTunes to convert the file from Apple’s proprietary file format into the easier-to-distribute and consume MP3 format.

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The Benefit of Process Flows

So, if I had a small notebook with printed pages that said, “Podcast Production,” and that contained all the flows for the various steps listed above, I’d have a fairly easy set of Next Actions to follow to get my job done.

The BENEFIT of that is simple. I can choose to scale any part of my efforts that I can explain so easily in those process flows. For instance, what if I wanted to pay someone to do my editing, my mixing, my file production, and pretty much everything after the creative efforts? I could re-write the flow such that the entire “Produce the Files” flow could be sent off to someone else, and they could do pretty much everything else for the rest of the process.

Being able to disaggregate parts of the value chain means that I can choose to focus on different parts of the process, such as recording more audio, improving my techniques, etc. There are far better audio editors than me, but maybe I want my own style to show through in the interview process. Or maybe I don’t. I could give the flows for getting the recordings made to others, and then do the back-end work for them.

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See how this can be useful?

Flows as Next Actions

Because flows have inputs and outputs, they act as somewhat larger Next Action moments within the project. You could choose to overlay contexts to the flows such that each Input section could show the contexts necessary. For instance, I can’t produce the files for a podcast while out at a coffee shop (not yet, at least). So, some consideration to that could be overlayed to deal with those concerns.

Further, because my work requires some amount of creativity, there are times when I’m not as ready to produce as others (no, really!). I can use those times to work other flows that are just as important, but aren’t as heavy on the brain power.

What’s your take? How would you add to this? Do you use anything like process flows in your day now?

–Chris Brogan is working on executing larger scale projects with increasing complexity using these types of process flows. His blog is [chrisbrogan.com], but don’t go there today. His new media company is Grasshopper New Media, where he just brought on Kevin Kennedy-Spaien as Executive Producer for Health Programming.

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Published on July 15, 2019

10 Simple Strategies to Make Your Life Better Starting Today

10 Simple Strategies to Make Your Life Better Starting Today

Habits are an important part of the direction you take your life, and — as I’ll share with you shortly — there are certain daily habits you can adopt right away that are guaranteed to improve your life.

Think back to when you were just six or seven years old…

At that age you probably didn’t have many habits. But, as the years went by, you picked up more and more good and bad habits.

You may not have thought about it before, but habit forming never really stops.

That’s why it’s never too late to change your habits and transform your life.

So, if you feel burdened by your bad habits, start kicking them into shape by replacing them with these 10 positive, life-changing strategies:

1. Go to Bed a Little Earlier and Wake up Earlier 

Starting tonight, get yourself to bed 30 minutes earlier than usual. And, then make sure you get up tomorrow morning 30 minutes earlier, too. This small change can have a BIG impact on your day. 

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Instead of furiously rushing in the morning to get ready for work, the extra time will give you a golden opportunity to start your day off on the right note. You can drink a smoothie while sitting on your porch, spend 10 minutes exercising and stretching, and still have time to read a few pages of an inspiring book.

2. Be Grateful for the Good Things in Your Life 

Setbacks and obstacles are inevitable in life. But, with a positive mindset, you’ll be able to overcome most of these. And, when you do, you’ll boost your self-confidence. 

This is something you can definitely be grateful for. 

However, if worst-case scenarios are playing out in your life, then sometimes, to stay strong, you’ll need to keep your mind on the good things that are happening to you. For example, your relationship with your partner might be crumbling, but your career is continuously getting stronger. It’d be easy to feel downtrodden and miserable about your relationship problems —  but, it would be much healthier to keep your mind and gratitude on these things that are going well, such as your career.

3. Drink Water All Day Every Day 

I’m sure you’ve heard the advice of drinking at least eight glasses of water a day, but are you following that advice? If not, you’re robbing your body and mind of essential hydration. 

With the right amount of water intake a day, you’ll be amazed how good you feel — and how good you look!

4. Take 15 Minutes to Set Goals for the Day, and Then Tackle Them One by One 

This strategy will put your life into a new stratosphere! And, it’s very simple to do. 

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Simply spend 15 minutes in the morning (either at home or at work) planning what you need and want to achieve during the rest of the day. Once you’ve listed your tasks, the next step is to put them into order of priority. 

For instance, you have three things to do: catch up with your emails, write a project update, and prepare a briefing for your CEO. It’s best if you put these in order of importance. In this example, your emails can probably wait until you’ve created your CEO brief and updated your project documentation.

5. Turn Off Your Cell Phone (or Put it on Airplane Mode) When You’re Focusing 

A 2012 study found that even looking at a cell phone or feeling it vibrate in your pocket can significantly distract focus and reduce your ability to complete complex tasks.[1]

It’s no surprise really, as our thoughts are subconsciously drawn towards checking our phones when they’re switched on. It’s a bad habit — but one that most of us have. However, when you need 100% focus (like I do when writing my articles), then switching your phone off, or at least putting it into airplane mode, will free your mind and supercharge your focus. Try it and see!

6. Walk as Much as You Can 

Have you noticed that most people’s lives are sedentary? They drive to work, sit in front of a screen all day, then drive home and binge on the latest Netflix series. It’s no wonder there’s a growing epidemic of obesity and mental health issues. 

Our bodies are made to move — so we should move them! This can be as simple as walking up the stairs to your office instead of taking the elevator, and going out for a walk around the block at lunchtime. In the evening, instead of arriving home and crashing on the sofa; spend 20 to 30 minutes walking around your block.

When you make these things a habit, you’ll be amazed by how much better you feel. You’ll have less stress — and more energy.

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7. Be Mindful of Your Surroundings

How often do you stop, think and appreciate the “here and now”? I’m guessing not very often. But, I understand why. Modern life is demanding and fast-paced. There’s precious little time to appreciate the small things. 

But, if you want to live a healthy and happy life, you must break out of this trap. You can do this by allocating 15 to 30 minutes each day for mindful meditation. This could be in a park, in your garden, or even in your lounge. The trick is to focus 100% on your surroundings. 

For example, if you’re outside, watch how the leaves on the trees blow around in the wind. By keeping your focus on this movement, you’ll clear your mind from your usual stresses and strains. This will give you brain a much-needed break. And, as well as improving your mental health; you’ll find your creativity gets a boost, too.

8. Ask for Help When You Need It 

No one can know or do everything. Which is why you shouldn’t be embarrassed to delegate tasks to others when needed, ask questions when you don’t have the answers, and work with partners and colleagues to clarify intentions. 

When I first set up Lifehack, I tried to do everything myself: blog writing, website creation, marketing, financial planning, etc. However, I quickly learned that it was much better to hire some help. Not only did this inject some fresh ideas and inspiration into Lifehack — it also made the whole operation way more enjoyable!

9. Practice Self Care 

Are you looking after yourself as well as you should? If not, then take steps to improve your diet, exercise more, and to speak to yourself with encouraging words and thoughts. 

The latter suggestion is often overlooked. But how you speak to yourself determines how you feel, what you believe, and what you achieve.

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10. Embrace Learning 

You cannot transform your life without learning something new. That’s because the process of change forces you to adapt. But, many people stop learning as they get older, as they find the learning process boring and bothersome. However, it doesn’t have to be this way. It can be fun and rewarding. 

Whether you decide to learn to play guitar or study the basics of accounting — embrace learning, and begin changing your world for the better.

I’m sure you’ll agree that these 10 strategies are simple enough for you to start putting them into action in your life. (I suggest you begin today!) 

Nevertheless, you’ll probably need to use some extra willpower for the first 30 days or so, as this is the typical length of time it takes to create a new habit. After that, these strategies will be part of your day-to-day life, and you won’t need to think about having to do them. In other words, they’ll have become habitual actions.

If you need any further encouragement to get started with the 10 strategies, then consider this:

Even just adopting one of the strategies can turn the tide in your favor. But, when you implement all 10, you’ll create an unstoppable trend towards success, health and happiness.

So start making your life better — today!

Featured photo credit: Javier Garcia via unsplash.com

Reference

[1] Deborah R. Tindell and Robert W. Bohlander, Wilkes University: The Use and Abuse of Cell Phones and Text Messaging in the Classroom: A Survey of College Students

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