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Productivity and “The Art of War”: Applying Sun Tzu’s Teachings to Business

Productivity and “The Art of War”: Applying Sun Tzu’s Teachings to Business

    Sun Tzu’s seminal work “The Art of War” has been referenced for millennia by historians, military tacticians, and world leaders. In fact, the book is still recommended reading for the US Marine Corps. With such timeless advice, I found myself asking one simple question: How can we apply Sun Tzu’s principles of warfare to our modern goals for productivity?

    1. Personal Accountability

    Sun Tzu said: “If words of command are not clear and distinct, if orders are not thoroughly understood, then the general is to blame.”

    The Bottom Line: If you communicate ineffectively, then any problems caused by unclear communication are your fault. Make sure that every email and conversation you have is clear and distinct.

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    The important corollary to this aphorism is important to keep in mind as well: “But if his orders ARE clear, and the soldiers nevertheless disobey, then it is the fault of their officers.” If other people are hampering your productivity, take decisive action.

    2. Keeping Your Cool

    Sun Tzu said: “Disciplined and calm, to await the appearance of disorder and hubbub amongst the enemy:–this is the art of retaining self-possession.”

    The Bottom Line: The fastest way to lose productivity is to lose your cool. Take a deep breath, and think before acting rashly. If you can keep your wits about you in the midst of a crisis, it will serve you well.

    An important quote that relates to this concept is: “Do not swallow bait offered by the enemy. Do not interfere with an army that is returning home.” Staying productive and staying professional are one in the same. Never lose your cool with co-workers or bosses. At least, not where it can get back to them.

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    3. Be Prepared

    Sun Tzu said: “The art of war teaches us to rely not on the likelihood of the enemy’s not coming, but on our own readiness to receive him; not on the chance of his not attacking, but rather on the fact that we have made our position unassailable.”

    The Bottom Line: Do everything in your power to be prepared, because it’s only a matter of time until something goes wrong. If you have daily deadlines, work two days ahead to give yourself a buffer. Take initiative to track trends in your division, so that when your boss asks you to compile a report, the work is already done. Think of all the possible complications that you might have to contend with, and work out a plan to be ready for when the inevitable happens.

    4. Do Work to Get Work

    Sun Tzu said: “Opportunities multiply as they are seized.”

    The Bottom Line: The boss needs volunteers to stay late and work on a project? Do it. Your company needs a speaker to represent them at a conference? Do it. The more experience you gain, the better your resume will look, and the higher the quality of your contacts will be. Just be careful of spreading yourself too thin.

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    5. Grow Your Social Network

    Sun Tzu said: “Tactics without strategy is the noise before defeat. Strategy without tactics is the slowest route to victory.”

    The Bottom Line: Stay in touch with former co-workers, colleagues, and yes, even bosses. You never know when a former business contact may recommend you for a new position. But it’s not enough to just stay in touch. You need to have a plan for how you can leverage your connections.

    Note: This quote, while attributed to Sun Tzu, is likely apocryphal. Nonetheless, it is good advice.

    6. Be Selfless

    Sun Tzu said: “The general who advances without coveting fame and retreats without fearing disgrace, whose only thought is to protect his country and do good service for his sovereign, is the jewel of the kingdom.”

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    The Bottom Line: No one likes a manipulative ladder-climber. Just do what is best for the company, and ultimately, you’ll be doing what’s best for you, too. Stay humble, even after winning awards and accolades, and you’ll make more friends (read: allies.)

    7. Play to Your Strengths

    Sun Tzu said: “It is said that if you know your enemies and know yourself, you will not be imperiled in a hundred battles; if you do not know your enemies but do know yourself, you will win one and lose one; if you do not know your enemies nor yourself, you will be imperiled in every single battle.”

    The Bottom Line: If you always play to your personal strengths, and understand any potential problems that could cause a decline in your productivity, you will always be successful in your industry. Stay abreast of industry trends, and always keep honing your skill set.

    Conclusion

    Sun Tzu may have been the master of wartime strategies, but his advice still resonates with us today because it can be so readily applied to politics, business, and our personal lives. Follow his precepts, and everything will go your way.

    Resources and Further Reading

    http://classics.mit.edu/Tzu/artwar.html
    http://www.history-of-china.com/three-kingdoms/sun-tzu.htm
    http://en.wikiquote.org/wiki/The_Art_of_War (Contains original Chinese and variant translations.)
    http://shop.history.com/detail.php?p=104545&v=history

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    Tucker Cummings

    Writer and social media professional sharing productivity tips on Lifehack.

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    Last Updated on September 18, 2019

    15 Best Organizing Tips For Office Organization and Getting More Done

    15 Best Organizing Tips For Office Organization and Getting More Done

    You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

    Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

    A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

    Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

    So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

    1. Purge Your Office

    De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

    Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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    Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

    2. Gather and Redistribute

    Gather up every item that isn’t where it belongs and put it where it does.

    3. Establish Work “Zones”

    Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

    Place the appropriate equipment and supplies are located in the proper area as much as possible.

    4. Close Proximity

    Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

    5. Get a Good Labeler

    Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

    6. Revise Your Filing System

    As we move fully into the digital age, the need to store paper files has decreased.

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    What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

    Here’re some storage ideas for creating a smooth filing system:

    • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
    • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
    • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
    • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
    • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
    • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
    • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

    Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

    7. Clear off Your Desk

    Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

    If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

    8. Organize your Desktop

    Now that you’ve streamlined your desktop, it’s a good idea to organize it.

    Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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    Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

    9. Organize Your Drawers

    Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

    Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

    10. Separate Inboxes

    If you work regularly with other people, create a folder, tray, or inbox for each.

    11. Clear Your Piles

    Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

    Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

    12. Sort Mails

    Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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    13. Assign Discard Dates

    You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

    Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

    14. Filter Your Emails

    Some emails are important to read, others are just not that important.

    When you use the filter system to label different types of emails, you know their priority and which to reply first.

    Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

    15. Straighten Your Desk

    At the end of the day, do a quick straighten, so you have a clean start the next day.

    Bottom Line

    Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

    Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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    Featured photo credit: Alesia Kazantceva via unsplash.com

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