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Procrastination – NOT a Problem!

Procrastination – NOT a Problem!

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    “I’m feeling guilty because I procrastinate too much”

    A quick search on Twitter confirmed my hunch.  There are a lot of  people talking about procrastination, and the tweets I surveyed  are filled with feelings of guilt, regret and remorse.

    The word “procrastinate” is a heavy one, and I believe that people are  trying to solve the problem the wrong way, leaving them with baggage that just won’t seem to go away no matter what they do.

    Procrastination: Not a Problem!

    Perhaps procrastination simply isn’t the problem we think it is.

    Webster’s Dictionary defines the word as follows:

    procrastinate: To put off from day to day; to delay; to defer to a future time

    Anyone who is skillful at managing their time will tell you that the  act of “putting off from day to day,” “delaying” and “deferring to  a future time” are required skills in today’s information age.

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    With technology has come an increased number of demands on our time,  and a variety of ways in which we allow ourselves to be  interrupted, reminded or prompted to make new commitments.  The only smart tactic to take is to put things off until later.

    Take the simple example of checking your email Inbox.

    In fifteen minutes it’s possible to scan 100 new items, while making  30 instant decisions to take further action.  It’s impossible to act on  all 30 items immediately.  Instead, it’s a much better idea to focus on a  single item at a time, rather than trying to split one’s attention between multiple tasks.

    In other words, it’s better to “put it off from today,” “delay”  or “defer to a future time” than to try to do multiple actions  at the same time, in the very next moment.

    Why is procrastination deemed to be such a problem if, by its definition, the action is such a benign and even useful one?  I suspect that  when we call a problem by its incorrect name, we prevent ourselves from seeing clear, common-sense solutions.  The word “procrastination” is being used to label the wrong problem.

    The Real Problem

    To understand the real problem, let’s look at some cases in which  actual failures occurred, and why they had nothing to do with  procrastination.

    Failure #1 – A Missed Due Date: Sam’s homework was due on Monday morning, and she waited until  late on Sunday evening to get started.  After she started she found  out that the assignment required  at least 20 hours of work, which she could not complete in time.   The assignment was handed in late, and her tardiness cost her a  full letter grade according to the rules stated in the syllabus.

    Analysis: Most might call Sam a procrastinator, but I only see that she has a weakness in scheduling her time.  The failure started by  not properly estimating the size of the task, and continued when  she didn’t use her calendar to determine the best time to start the assignment.

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    In this case what we call procrastination is actually a problem  with the discipline that time management experts would call “personal scheduling.”

    Failure #2 – Several Delays: Mike has made an internal decision to cut the lawn on Saturday,  an activity that he despises.  On the appointed day, other events intervene, and he decides to cut the lawn on Sunday instead.

    Sunday rolls around and once again he decides to postpone his date  with the lawnmower until Wednesday.

    On Wednesday he decides that next Friday would be better, and  he once again foregoes the much needed chore.

    On Friday he finally cuts the entire lawn in one effort.

    Analysis: Was Mike procrastinating?  Many would say yes, and  they might strongly imply that he was just being lazy.

    If I add in the fact that it rained on Friday, Monday and Tuesday  nights rendering the ground soft and unsafe for a cut, would it be  said that he was still being lazy, and procrastinating?

    If I add in the fact that his neighbour cut his lawn under similar  conditions would you change your mind?  And if I add in the fact  that the neighbour is known to be a drunkard who sometimes does  crazy things help you to change your  mind again?

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    The problem with the way we use procrastination is that it has come to mean much more than the dictionary definition, and now brings with it  an accusing tone filled with blame.

    If we were to use the dictionary definition of the word we’d conclude that he was simply re-scheduling.  The fact is that he deferred  the activity, and according to the dictionary, he was procrastinating.  According to our common-day usage of the word, it all depends on  whether or not he was to blame for the delay.

    The charge of being a “procrastinator” that we lay against  ourselves and others has a become a way to cast blame.

    Solutions

    The negative judgements and feelings related to procrastinating  don’t come from the delays, the  putting off or the postponements.  Instead they come from our  judgemental minds which  have decided that something or someone is to blame.  A close look at the examples above reveal that  it’s actually the negative thoughts that are producing the guilty  feelings and the blame, and NOT the actual rescheduling.

    What can we do about these negative thoughts?  What can we do if we  continue to blame ourselves and others for procrastinating?

    There are a variety of approaches that we can use, but  this is  my personal favorite.  Byron Katie’s methods of dealing with  stressful thoughts is the method that I have used for the past 4 years. (Her entire approach can be found at her website.)

    Her thesis is simple, and is a good match for the problem of blame.

    Stress is never caused by life circumstances, but instead it  originates in the thoughts that we have, and whether or not we  believe them.

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    In the example above, Sam’s assignment was late (a fact,) but her thought that “I’m a procrastinator” would only cause stress if she believed it.

    On Katie’s site, there is a powerful and simple process. It involves dealing with stressful thoughts by  first writing them down and then  applying 4 questions and what  she calls a turnaround statement (an opposing thought.)

    The result of using her process on stressful, judgmental thoughts about procrastination is a sense of relief in which statements  like “I should stop procrastinating” might still recur, but  without the stress that usually comes.

    While this kind of habit might not seem to be related to time  management, there are so many who struggle with thoughts of  procrastination that if they could get past their own thinking, it  would help bring peace of mind — which is the goal of every time management system.

    So, if you think you have an issue with procrastination, start by  separating your actions from your thoughts. Deal with your skill at scheduling if you need to. According to the dictionary, you are  probably doing the right thing by procrastinating.

    If you find that you have blaming thoughts that keep returning, and that  they are causing stress, use Katie’s method to free yourself to be as productive as you can be without this  harmful habit.

    More by this author

    Francis Wade

    Author, Management Consultant

    How To Manage A Post-College Productivity Dip Why You Need to Understand and Accept Your Productive Type A Tendencies The New Lifehacking #7 – Why You Should Be Open to New Stuff, But Wary About Using It The New LifeHacking #6 – Staying Away from Harmful Gadgets The New Lifehacking #5 – Tricking Yourself into Making the Changes You Need

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    Last Updated on August 6, 2020

    35 Top Productivity Apps for iPhone (2020 Updated)

    35 Top Productivity Apps for iPhone (2020 Updated)

    Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

    There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

    Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

    It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 35 best productivity apps for iPhone (all categorized based on their functions) to provide you with an all-in-one resource for you.

    For Getting Things Done

    1. OmniFocus

    This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

    Download it here.

      2. Forest

      Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

      Download it here.

        3. Things

        Another robust choice, this app is a favorite amongst “productivityists”.[1]

        Download it here.

           

           

          4. Any.Do

          A beautiful-looking app that is both easy on the eyes and your wallet.

          Download it here.

            5. PocketLife Calendar

            This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

            Download it here.

              6. Asana

              We’ve covered Asana here at Lifehack

              , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

              Download it here.

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                7. ToDoist

                This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                Download it here.

                   

                   

                  8. Calendars 5

                  This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track, and complete your to-dos.

                  Download it here.

                    9. Clear – Tasks, Reminders & To-Do Lists

                    A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                    Download it here.

                      10. Due

                      A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                      Download it here.

                        11. Checkmark 2

                        I use this app

                        for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and valuable addition to my productivity arsenal.

                        Download it here.

                          12. TeuxDeux

                          Created by Tina Roth Eisenberg and Fictive Kin — TeuxDeux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then TeuxDeux will be right up your alley.

                          Download it here.

                             

                             

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                            13. Nirvana

                            For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                            Download it here.

                              14. Priorities

                              An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                              Download it here.

                                For Building Habits

                                15. Productive

                                With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day, and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                Download it here.

                                  16. Habitica: Gamified Taskmanager

                                  You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                  Download it here.

                                    17. Streaks

                                    This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                    Download it here.

                                      18. Remember The Milk

                                      Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                      Download it here.

                                        19. Day One Journal

                                        When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                        Download it here.

                                          For Files Organization

                                          20. Evernote

                                          Touted as the world’s most widely-used productivity app, Evernote is an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                          Download it here.

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                                            21. Pocket

                                            You can save an article, video, or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                            Download it here.

                                              22. Sync.Me

                                              This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter, and Google+.

                                              Download it here.

                                                23. Droplr

                                                One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                Download it here.

                                                  24. Dropbox

                                                  Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive on your iPhone. A must-have.

                                                  Download it here.

                                                     

                                                    For Working Smarter

                                                    25. Captio

                                                    A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                    Download it here.

                                                      26. Drafts

                                                      A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things, and more.

                                                      Download it here.

                                                        27. NoteShelf 2

                                                        This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                        Download it here.

                                                          28. Doodle

                                                          This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

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                                                          Download it here.

                                                            29. TextExpander (Legacy)

                                                            I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                            Download it here.

                                                              30. Launch Center Pro

                                                              A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                              Download it here.

                                                                31. GoodReader

                                                                This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                Download it here.

                                                                  32. LogMeIn

                                                                  Want to be able to control your Mac from wherever you are? Then get this app.

                                                                  Download it here.

                                                                    For Improving Security

                                                                    33. 1Password

                                                                    There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                    Download it here.

                                                                      34. LastPass Password Manager

                                                                      You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                      All you have to do is remember your LastPass master password, and LastPass auto-fills web browser and app logins for you.

                                                                      Download it here.

                                                                        35. Truecaller

                                                                        Identify and block spammers, search for unknown numbers, and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                        Download it here.

                                                                          There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                          Featured photo credit: William Hook via unsplash.com

                                                                          Reference

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