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Playing Through The Tape: Linking Actions To Life Goals

Playing Through The Tape: Linking Actions To Life Goals

    Staring at my lists of tasks during my weekly review (about 285 the last time I checked the count in OmniFocus) my eyes start to glaze over with the thought of just how much monotonous crap there is buried in them. What’s even more daunting is as I look over my system during my weekly review I add around 30 – 50 tasks while only destroying about 25 that have gone dormant or have been completed during the week.

    If you have been a GTD or any other type of productivity practitioner over the years, you have at least been in this situation once or twice. What tends to happen when you provide yourself with ubiquitous capture is that after awhile a lot of unimportant tasks may infiltrate their way into your system; unimportant tasks that may have sounded like a good idea at the time, but no longer hold any value, or worse, tasks that you know you should complete because of some agreement with yourself or others. What happens is that your system starts to rot from the inside out, and after seeing an easy task like “call mom” sit on your list for 7 weeks you tell yourself that your system doesn’t work. You aren’t getting anything done.

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    It isn’t your system and it isn’t GTD

    The fact you have tasks in your system that are “uninspiring” and stagnant has nothing to do with how your system is failing you or how GTD just doesn’t work. This is more of a prioritization problem. GTD doesn’t talk about an old school A-B-C, 1-2-3 type of prioritization of tasks and projects but it does speak of how to make sure that important stuff gets paid attention to and the less important stuff moves to the back burner or gets trashed.

    So, please, before you change your tool or give up on GTD completely understand that this idea of “action bloat” has nothing to do with either.

      The link between actions and higher levels

      What I have come to find from reading Mr. Allen’s books as well as learning from my own experiences is that if something in my action list doesn’t sync with what I want to accomplish in my life, the chances of me doing it are pretty slim. What’s even worse is the chances of me not doing it and feeling bad about myself and the state of my system are excellent.

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      So here is where some real “soul searching”, goals, and dreams come into play. if your action lists don’t resemble what you want for your life, then two bad things can happen:

      1. Your action lists stay stagnant and build up with tasks that seem like they have no purpose (because they don’t).
      2. You don’t accomplish any long term goals because your actions lists do not resemble these goals.

      This all sounds good in theory but what about in practice? What about tasks like “take out the trash” or “clean the cat litter”? These don’t seem at all related to a higher purpose or life goal. You will run into a lot of tasks that are like this; daily/weekly/monthly tasks that seem like they are just a nuisance and don’t prove to be anything important.

      All you have to do to make sure that a task on your action list links up to life goals is “play through the tape”.

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      Play through the tape

      Hopefully everyone reading this still knows what a tape is. Anyways, the best way that I have found to make sure that your tasks on your action lists are important is by “playing through the tape” of what this action will accomplish.

      Here is an example:

      • Action: Call your mom
      • Why? Because you haven’t talked to her for awhile.
      • Why does that matter? You want to make sure that you stay close to your family.
      • Why? Because your family and family life is something that is important to you and you value it.

      Seems excessive I know, and maybe calling your mother isn’t the best example, but this little exercise can be applied to any task that is on your lists or even projects as well.

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      Here is the kicker. If you can’t “play through the tape” with a task and link it to some goal or important aspect of your life, put the task or project on your someday/maybe list or just get rid of it. If it isn’t that important there is no reason to do it, especially when you have 250 other actions that actually are important.

      As time moves on you will start to find tasks that don’t belong at all in your system and you will be able to inherently “play through the tape”. You will start to see what is important and what isn’t in your task lists and with that be able to prune and tweak your lists to match your life goals. Make sure that you try this out, especially if there is some tasks on your lists that make you think that your system is broken or GTD isn’t working for you.

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      Last Updated on October 17, 2018

      7 Natural (And Highly Effective) Ways to Improve Memory

      7 Natural (And Highly Effective) Ways to Improve Memory

      How is your memory? Is your cognitive function as strong as you’d like it to be?

      If not, then you’re definitely going to be interested in the memory improvement tips I’ll be sharing with you in this article.

      Despite what you might think – or have been told – improving your ability to recall information is certainly possible. You just need to know the right ways to do it. (Don’t worry, as you won’t need to make any significant lifestyle changes.)

      So how to improve memory? Let’s dive straight into the first of seven easy ways to improve your memory significantly.

      1. Meditate

      We live in a world of non-stop, 24/7 information. It’s like a waterfall that’s endlessly pouring news, data, facts and figures into our conscious minds.

      Unfortunately, our brains are not designed to absorb this tremendous amount of information. It’s no wonder then, that most people struggle to remember information and recall things.

      Even if you believe you have a good memory and are comfortable with multi-tasking, you’ll also be aware that there’s only so much information your brain can process at one time. And research suggests that the more information and distractions, the harder it is for you to transfer information to your long-term memory.[1]

      Fortunately, meditation can help you out.

      Even if you just meditate for 10 minutes per day, you’ll boost your ability to focus, which in turn, will make it easier for you to remember important facts.

      If you need help in shifting into a meditative state, I recommend trying an app like Headspace – which can assist you to achieve this in a convenient and structured way.

      And don’t forget, meditation doesn’t just have to be closing your eyes and sitting in a lotus position. Some people prefer to simply take a short walk in nature. This clears and calms their mind, and still provides the all-important boost to their focus.

      2. Get plenty of sleep

      If you’re sleep deprived or have not been sleeping well, then I’m guessing you’re not remembering well either. This is because sleep and memory are intimately connected.

      If you have a busy life and regularly find yourself not getting enough sleep, then this will negatively impact your cognitive abilities – including your memory.

      How much sleep should you be getting?

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      Well, according to the National Sleep Foundation, you need a minimum of seven to nine hours of sleep per night. If you get this amount of sleep regularly, then within just a few days, you’ll see a tangible improvement to your ability to remember and recall things.

      Now, I’ll be honest with you, maintaining a proper sleep cycle is not always easy (especially when the latest Netflix series has just been released!). But if you care about improving your short-term and long-term ability to remember things, then it’s critical that you try to get at least the recommended amount of sleep every night.

      Are there ways to hack the sleep cycle?

      Yes, there are.

      Try these three things:

      • Have a fixed bedtime (preferably before 10pm)
      • Don’t eat too late
      • Make sure your bedroom is as dark as possible

      Sleeping is a precious activity. It regenerates your body, clears your mind, and helps with the storing and retrieval of information.

      However, don’t sleep just yet, as I want to tell you about another great way to increase memory…

      3. Challenge your brain

      When was the last time you challenged your brain?

      I don’t mean challenged in the sense of overeating or undersleeping. I’m referring to stretching your mental capabilities through things like crossword puzzles, Sudoku and memory games.

      To expand your memory bank, and to make your recall razor-sharp, you need to continually challenge your brain.

      Feedback from Lifehack readers such as yourself, has suggested that brain training apps are a super-effective way of doing this. Used regularly, these apps can enhance your focus, attention span, problem-thinking ability and memory.

      There are hundreds of these apps available (most of them for free), but I recommend starting out with one of the big three:

      • Peak (Android/iOS, free, 10 million+ downloads)
      • Lumosity (Android/iOS, free, 10 million+ downloads)
      • Elevate (Android/iOS, free, 5 million+ downloads)

      If you normally spend a chunk of your week playing computer games, then instead of shooting and killing your enemies, why not let some of them live – while you put your attention into boosting your brain power!

      Challenging your brain will strengthen your neural pathways and enhance your mental abilities. But don’t just take my word for it, try one of the apps above and see the positive benefits for yourself.

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      4. Take more breaks

      When I think back to my days as a budding entrepreneur, I distinctively remember working all the hours under the sun – and many under the moon too!

      At that time, I believed that breaks were for the weak, and to become wealthy and successful, I needed to shed blood, sweat and tears.

      However, I was wrong.

      Taking regular breaks is the best way to keep yourself productive, creative and alive to opportunities. It’s also the best way to learn new information.

      Let me explain.

      Typically, when studying lots of new information, most people will spend hours reading it – in an attempt to learn and remember the content as quickly as possible. Unfortunately, they’ve overlooked something.

      Namely, extended study sessions are rarely a good thing, as your ability to retain information naturally declines after a certain period of time.

      It’s similar to physical exercise. You wouldn’t attempt to train vigorously for four hours in a row. Instead, you’d take regular breaks to give your lungs, heart and muscles adequate time to recover. Failing to do this will result in muscle cramps and overexertion.

      It’s the same with your brain. If you overload it with information, you’ll suffer from mental fatigue.

      What’s the answer?

      Make sure you take regular breaks when learning new information. I recommend at least a 10-minute break every hour. (You may also want to take a look at the Pomodoro Method.)

      If you don’t want to be as regimented as that, then take breaks as soon as you find yourself losing the ability to focus on the new material. Your brain will thank you – and your learning aptitude will move up a level.

      5. Learn a new skill

      I love this quote, as it’s 100% true – but frequently overlooked:

      “Learning never exhausts the mind.” – Leonardo da Vinci

      From my experience of helping to develop the careers of dozens of Lifehack employees, I can definitively say that participating in meaningful and purposeful activities stimulates the mind. It also reduces stress and enhances health and well-being.

      Let me give you an example of this:

      Imagine you work for a global financial institution in one of their call centers. You take over 100 calls a day – many of them complaints. When you started the job a few months back, you were excited to be in full-time employment and working for a household name.

      Unfortunately, your initial enthusiasm quickly turned into frustration.

      The endless complaint calls began to take their toll on you. And the supervisors irritated you too, as they were far too interested in micro-managing you – rather than letting you work in your own way.

      Now, in the story above, the ending could be that you put up with a job you didn’t like, and led a dull and frustrated working life for years and years. However, an alternative ending is this: you channeled your dissatisfaction in to learning a new skill (computer coding). It took you a year or two to get up to speed, but it allowed you to successfully upgrade your career – and the ongoing learning made the call centre job much more bearable.

      Clearly, learning new skills gives you impetus, focus and something to aim for. Your brain loves to learn, and you should tap into this by always seeking our new information. And when learning becomes a habit, you’ll find your ability to remember and recall things effortlessly, becomes a habit too.

      6. Start working out

      If you’re not already working out regularly, then here’s another reason to do so:

      Exercising for 20-30 minutes three times a week will improve your long-term memory.

      Regular exercise increases blood flow in your body and supplies the brain with extra oxygen and nutrients. And a well-nourished brain is a well-functioning brain!

      “But I just don’t have the time?,” I hear you say.

      Not a problem.

      A research has shown that a daily burst of 60 seconds of high-intensity exercise, offered many of the benefits of the longer exercise routines.[2] So, if you’re short on time – now you know what to do.

      Interested in getting started?

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      Here are five different ways that will help you work out:

      • Join a gym
      • Join a sports team
      • Buy a bike
      • Take up hiking
      • Dance to your favorite music

      7. Eat healthier foods

      I’m sure you’ve heard the expression: “You are what you eat.”

      This applies to your brain too.

      The food that you eat helps determine your brain’s capacity to store and recall information. A poor diet (think junk food + soda!) harms not just your physical health, but your mental health too.

      Fortunately, there are several foods that are especially good for your brain and your memory. These include: blueberries, celery and dark chocolate. But anything high in antioxidants will have a positive effect on your brain and memory.

      Conversely, highly-processed foods and those loaded with sugar will have a negative impact on your memory. This is due to them providing insufficient nutrients for your brain – leading you to easily suffer from mental fatigue.

      Want to be mentally healthy? Then eat and drink an abundance of these for brain health:

      • Turmeric – helps new brain cells grown
      • Broccoli – protects the brain against damage
      • Nuts – improves memory
      • Green tea – enhances brain performance, memory and focus[3]
      • Fish oilfish oil supplements can increase your brain power

      Here’re more brain food options that improve memory!

      Final thoughts

      I sincerely hope these seven memory boosting ways that I’ve covered in this article will be of help to you.

      You don’t need to implement them all. I suggest just trying the ones that appeal to you.

      But, if you’re serious about dramatically improving your memory, then make a start right now on adopting one or more of the ways I’ve suggested. I’m confident you won’t regret it.

      Featured photo credit: Eric Ward via unsplash.com

      Reference

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