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Playing Through The Tape: Linking Actions To Life Goals

Playing Through The Tape: Linking Actions To Life Goals

    Staring at my lists of tasks during my weekly review (about 285 the last time I checked the count in OmniFocus) my eyes start to glaze over with the thought of just how much monotonous crap there is buried in them. What’s even more daunting is as I look over my system during my weekly review I add around 30 – 50 tasks while only destroying about 25 that have gone dormant or have been completed during the week.

    If you have been a GTD or any other type of productivity practitioner over the years, you have at least been in this situation once or twice. What tends to happen when you provide yourself with ubiquitous capture is that after awhile a lot of unimportant tasks may infiltrate their way into your system; unimportant tasks that may have sounded like a good idea at the time, but no longer hold any value, or worse, tasks that you know you should complete because of some agreement with yourself or others. What happens is that your system starts to rot from the inside out, and after seeing an easy task like “call mom” sit on your list for 7 weeks you tell yourself that your system doesn’t work. You aren’t getting anything done.

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    It isn’t your system and it isn’t GTD

    The fact you have tasks in your system that are “uninspiring” and stagnant has nothing to do with how your system is failing you or how GTD just doesn’t work. This is more of a prioritization problem. GTD doesn’t talk about an old school A-B-C, 1-2-3 type of prioritization of tasks and projects but it does speak of how to make sure that important stuff gets paid attention to and the less important stuff moves to the back burner or gets trashed.

    So, please, before you change your tool or give up on GTD completely understand that this idea of “action bloat” has nothing to do with either.

      The link between actions and higher levels

      What I have come to find from reading Mr. Allen’s books as well as learning from my own experiences is that if something in my action list doesn’t sync with what I want to accomplish in my life, the chances of me doing it are pretty slim. What’s even worse is the chances of me not doing it and feeling bad about myself and the state of my system are excellent.

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      So here is where some real “soul searching”, goals, and dreams come into play. if your action lists don’t resemble what you want for your life, then two bad things can happen:

      1. Your action lists stay stagnant and build up with tasks that seem like they have no purpose (because they don’t).
      2. You don’t accomplish any long term goals because your actions lists do not resemble these goals.

      This all sounds good in theory but what about in practice? What about tasks like “take out the trash” or “clean the cat litter”? These don’t seem at all related to a higher purpose or life goal. You will run into a lot of tasks that are like this; daily/weekly/monthly tasks that seem like they are just a nuisance and don’t prove to be anything important.

      All you have to do to make sure that a task on your action list links up to life goals is “play through the tape”.

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      Play through the tape

      Hopefully everyone reading this still knows what a tape is. Anyways, the best way that I have found to make sure that your tasks on your action lists are important is by “playing through the tape” of what this action will accomplish.

      Here is an example:

      • Action: Call your mom
      • Why? Because you haven’t talked to her for awhile.
      • Why does that matter? You want to make sure that you stay close to your family.
      • Why? Because your family and family life is something that is important to you and you value it.

      Seems excessive I know, and maybe calling your mother isn’t the best example, but this little exercise can be applied to any task that is on your lists or even projects as well.

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      Here is the kicker. If you can’t “play through the tape” with a task and link it to some goal or important aspect of your life, put the task or project on your someday/maybe list or just get rid of it. If it isn’t that important there is no reason to do it, especially when you have 250 other actions that actually are important.

      As time moves on you will start to find tasks that don’t belong at all in your system and you will be able to inherently “play through the tape”. You will start to see what is important and what isn’t in your task lists and with that be able to prune and tweak your lists to match your life goals. Make sure that you try this out, especially if there is some tasks on your lists that make you think that your system is broken or GTD isn’t working for you.

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      CM Smith

      A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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      Last Updated on December 13, 2019

      7 Steps For Making a New Year’s Resolution and Keeping It

      7 Steps For Making a New Year’s Resolution and Keeping It

      Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

      Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

      Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

      Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

      1. Just Pick One Thing

      If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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      Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

      Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

      2. Plan Ahead

      To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

      Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

      Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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      3. Anticipate Problems

      There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

      4. Pick a Start Date

      You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

      Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

      5. Go for It

      On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

      Your commitment card will say something like:

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      • I enjoy a clean, smoke-free life.
      • I stay calm and in control even under times of stress.
      • I’m committed to learning how to run my own business.
      • I meditate daily.

      6. Accept Failure

      If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

      If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

      Perseverance is the key to success. Try again, keep trying and you will succeed.

      7. Plan Rewards

      Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

      Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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      Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

      Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

      Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new? Why not pick one from this list: 50 New Year’s Resolution Ideas And How To Achieve Each Of Them

      Featured photo credit: Ian Schneider via unsplash.com

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