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Playing Through The Tape: Linking Actions To Life Goals

Playing Through The Tape: Linking Actions To Life Goals

    Staring at my lists of tasks during my weekly review (about 285 the last time I checked the count in OmniFocus) my eyes start to glaze over with the thought of just how much monotonous crap there is buried in them. What’s even more daunting is as I look over my system during my weekly review I add around 30 – 50 tasks while only destroying about 25 that have gone dormant or have been completed during the week.

    If you have been a GTD or any other type of productivity practitioner over the years, you have at least been in this situation once or twice. What tends to happen when you provide yourself with ubiquitous capture is that after awhile a lot of unimportant tasks may infiltrate their way into your system; unimportant tasks that may have sounded like a good idea at the time, but no longer hold any value, or worse, tasks that you know you should complete because of some agreement with yourself or others. What happens is that your system starts to rot from the inside out, and after seeing an easy task like “call mom” sit on your list for 7 weeks you tell yourself that your system doesn’t work. You aren’t getting anything done.

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    It isn’t your system and it isn’t GTD

    The fact you have tasks in your system that are “uninspiring” and stagnant has nothing to do with how your system is failing you or how GTD just doesn’t work. This is more of a prioritization problem. GTD doesn’t talk about an old school A-B-C, 1-2-3 type of prioritization of tasks and projects but it does speak of how to make sure that important stuff gets paid attention to and the less important stuff moves to the back burner or gets trashed.

    So, please, before you change your tool or give up on GTD completely understand that this idea of “action bloat” has nothing to do with either.

      The link between actions and higher levels

      What I have come to find from reading Mr. Allen’s books as well as learning from my own experiences is that if something in my action list doesn’t sync with what I want to accomplish in my life, the chances of me doing it are pretty slim. What’s even worse is the chances of me not doing it and feeling bad about myself and the state of my system are excellent.

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      So here is where some real “soul searching”, goals, and dreams come into play. if your action lists don’t resemble what you want for your life, then two bad things can happen:

      1. Your action lists stay stagnant and build up with tasks that seem like they have no purpose (because they don’t).
      2. You don’t accomplish any long term goals because your actions lists do not resemble these goals.

      This all sounds good in theory but what about in practice? What about tasks like “take out the trash” or “clean the cat litter”? These don’t seem at all related to a higher purpose or life goal. You will run into a lot of tasks that are like this; daily/weekly/monthly tasks that seem like they are just a nuisance and don’t prove to be anything important.

      All you have to do to make sure that a task on your action list links up to life goals is “play through the tape”.

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      Play through the tape

      Hopefully everyone reading this still knows what a tape is. Anyways, the best way that I have found to make sure that your tasks on your action lists are important is by “playing through the tape” of what this action will accomplish.

      Here is an example:

      • Action: Call your mom
      • Why? Because you haven’t talked to her for awhile.
      • Why does that matter? You want to make sure that you stay close to your family.
      • Why? Because your family and family life is something that is important to you and you value it.

      Seems excessive I know, and maybe calling your mother isn’t the best example, but this little exercise can be applied to any task that is on your lists or even projects as well.

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      Here is the kicker. If you can’t “play through the tape” with a task and link it to some goal or important aspect of your life, put the task or project on your someday/maybe list or just get rid of it. If it isn’t that important there is no reason to do it, especially when you have 250 other actions that actually are important.

      As time moves on you will start to find tasks that don’t belong at all in your system and you will be able to inherently “play through the tape”. You will start to see what is important and what isn’t in your task lists and with that be able to prune and tweak your lists to match your life goals. Make sure that you try this out, especially if there is some tasks on your lists that make you think that your system is broken or GTD isn’t working for you.

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      CM Smith

      A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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      Last Updated on January 24, 2020

      10 Good Habits To Have in Life To Be More Successful

      10 Good Habits To Have in Life To Be More Successful

      Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

      Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

      Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

      • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
      • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
      • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

      Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

      Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

      Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

      That’s why I would share 10 good habits to have to be more successful in life.

      1. Begin Your Day with Meditation

      I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

      Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

      Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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      2. Be Grateful for What You Have

      Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

      Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

      “I say one thing I’m grateful for each day when I sit down to eat dinner.”

      3. Smile

      Can you pause and smile before you continue reading this?

      Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

      Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

      Can you smile again?

      4. Start Your Day with a Healthy Breakfast

      Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

      If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

      This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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      Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

      5. Exercise Daily

      One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

      Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

      ‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

      He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

      6. Manage Your Time as You Manage Your Finance

      Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

      Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

      So how do you manage your time effectively?

      Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

      “I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

      And this is Dorsey’s weekly theme:[5]

      • Monday – Management
      • Tuesdays – Product
      • Wednesday – Marketing and growth
      • Thursdays – Developers and partnerships
      • Fridays – Culture and recruiting
      • Saturdays – Taking off
      • Sundays – Reflection, feedback, strategy, and preparing for Monday

      No wonder he was able to run two companies when others were struggling with one job.

      7. Set Daily Goals with Intentions

      Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

      Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

      Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

      “What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

      Be intentional about your daily goals!

      8. Seek Inspiration

      It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

      A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

      Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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      Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

      “The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

      9. Save Steadily, Invest with All Prudence

      I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

      However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

      10. Budget and Track Your Spendings

      Benjamin Franklin warned of taking the precaution of little expenses. He said,

      “A small leak sinks a great ship.”

      It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

      Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

      The Bottom Line

      Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

      More About Habits

      Featured photo credit: Andrijana Bozic via unsplash.com

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      Reference

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