Advertising
Advertising

Paper Piling, Horizontal Filing, and Other Filing Options

Paper Piling, Horizontal Filing, and Other Filing Options

    Have you ever noticed that some people have piles of paper all over their office?  If you do not organize by piling, you might be viewing those piles with curiosity, disgust or amazement.  Why would anyone want to be surrounded by piles, especially “dysfunctional” piles of paper that take up whole sections of their office floor?

    Advertising

    After many rounds of pile busting for my clients, I have learned that many ‘pilers’ share certain characteristics:

    Advertising

    • they are visually oriented and worry that if papers are out of sight, they will be out of mind;
    • they prefer to organize horizontally; instead of vertically (traditional filing);
    • they have difficulty throwing papers away because they are afraid they will either make a mistake or miss an opportunity;
    • they have difficulty making decisions because they tend to try to consider all the possibilities for use of the papers;
    • they are easily overwhelmed by paper; once they get even a little behind on paper management they shut down and stop dealing with it;
    • they really do not know how set up more effective systems for effectively dealing with paper.

    What to do? Of course, one option is to continue using piles of paper to track projects in progress. But you’ll want to make sure they are functional piles– ones that contain papers pertaining to just one subject or project.

    Advertising

    Other options to avoid piling:

    • Make a commitment to MAKE A DECISION about what to do with paper the first time you touch it.  1) Is it an action item? 2) Should it be filed? 3) Should it be routed to someone else? 4) Is it trash? 5) Is it something to read? 6) Or, is it something you are undecided about?  Create easy to reach places for each of those types of items.  Then, put it in the appropriate place.
    • Make a commitment  to STOP SETTING PAPER ASIDE for any reason.
    • Use a step sorter on your desk to make files visible.  Have those files contain active projects or documents and forms you use frequently.  Be sure to label the files in dark ink.  Or, better yet, use a label maker (available at office supply stores for about $50).
    • Use an open filing cabinet (available on wheels), desktop filing box, or crate so that you can continue to enjoy a horizontal format, but have the benefits of a vertical filing system.

    Why learn how to become a functional piler?

    • You’ll be able to lay your hands on papers you need much more quickly. You can’t quickly find papers in a dysfunctional pile (one that contains papers pertaining to many different types of subjects or activities).
    • Your space will feel much more peaceful. Dysfunctional piles are very noisy. Since everything is alive with energy, every piece of paper has a different type of energy. Put them all together and you have a screaming crowd. Compared to a pile of just one type of paper, e.g. tax related papers, a mixed pile is a jumble of energy that you’ll tend to avoid. If you have a number of dysfunctional piles in the same room, you’re likely to feel overwhelmed by the riot of energy and the visibility of so much paper.
    • You’ll feel more competent and less anxious about dealing with paper. A room filled with paper piles seems to scream, “You slob! Do you really know what you’re doing?” or “You really are behind. Why aren’t you doing something about this mess?” Papers sorted into piles by category or filed away in a step sorter or open filing system have an orderly and affirming energy that is much quieter and calmer than mixed piles with no specific identities.

    If you are a piler, commit to learning more effective ways to keep your papers visible and accessible while reducing the negative energy that emanates from multiple piles. Two functional piles are much quieter than two mixed piles. An open filing system is quieter than any piling system. Remember, there are options available that will meet your need for visibility and will help you retrieve the papers you need in seconds. Make the time to organize your piles into a system that really works for you.

    Advertising

    More by this author

    7 Ways To Stay Grounded by Staying Organized 12 Tips for Being Good Feng Shui Children Gone: What to Do With Belongings Left Behind How to Organize Your Paperwork to Boost Productivity Paper Piling, Horizontal Filing, and Other Filing Options

    Trending in Productivity

    1 10 Steps For Success: Applying The Power Of Your Subconscious Mind 2 How to Lead a Team More Effectively and Be a True Leader at Work 3 How to Live up to Your Full Potential and Succeed in Life 4 How to Flow Your Way to a More Productive Life 5 How to Overcome Limiting Beliefs That Hold You Back from Success

    Read Next

    Advertising
    Advertising

    Last Updated on December 7, 2018

    10 Steps For Success: Applying The Power Of Your Subconscious Mind

    10 Steps For Success: Applying The Power Of Your Subconscious Mind

    How big is the gap between you and your success?

    What is the difference between successful people and unsuccessful people?

    It is as simple as this: successful people think and talk about what they are creating, and unsuccessful people focus on and talk about what they’re lacking.

    So how do you bridge that gap between wanting success and having your success? Let’s make an important distinction. You see, there is a big difference between “Wanting” and “Having” something.

    Wanting: means lacking or absent. Deficient in some part, thing or aspect.

    Advertising

    Having: means to possess, to hold, to get, to receive, to experience.

    You can have one OR the other, but not both at the same time with any particular object of your desire. You either have it or you don’t.

    When it comes to your subconscious, if you’re focusing on the “wanting”, i.e. the not having, guess what, you will build stronger neural networks in your brain around the “wanting.” However, through the power of your subconscious mind, you can focus on the “having” as if it has already happened. Research has shown that your brain doesn’t know the difference between what you’re visualizing inside your mind versus what is happening out there in your reality.

    This is a regular practice of elite athletes. They spend as much timing creating the internal mental imagery of their success playing out as they do actually physically practicing. This helps create both the neural pathways in their brain and the muscle memory to consistently deliver on that success.

    Here are 10 “brain hack” steps for success that you can take to create your version of a happy life. Make these steps a regular habit, and you will be astonished at the results.

    Advertising

    Step 1: Decide exactly what you want to create and have

    This is usually the biggest problem that people have. They don’t know what they want and then they’re surprised when they don’t get it.

    Step 2: Write down your goal clearly in every technicolor detail

    A goal that is not written down is merely a wish. When you write it down in full detail, you signal to your subconscious mind that you really want to accomplish this particular goal.

    Step 3: Write your goal in simple, present tense words

    …that a three year old can understand on a three-by-five index card and carry it with you. Read it each morning after you awake and just before you go to sleep.

    Step 4: Backwards planning

    See your goal achieved and identify all the steps required that it took to bring it to life. Making a list of all these steps intensifies your desire and deepens your belief that the attainment of the goal is already happening.

    Step 5: Resolve to take at least one step every day from one of the items on your list

    Do something every day, even if it is just one baby step, that moves you toward your goal so you can maintain your momentum.

    Advertising

    Step 6: Visualize your goal repeatedly

    See it in your mind’s eye as though it were already a reality. The more clear and vivid your mental picture of your goal, the faster it will come into your life.

    Step 7: Feel the feeling of success as if your goal were realized at this very moment

    Feel the emotion of happiness, satisfaction, and pleasure that you would have once you have achieved your goal. Visualize and feel this success for at least 20 seconds at a time.

    Step 8: “Fake it till you make it!”

    Confidently behave as if your subconscious mind was already bringing your goal into reality. Accept that you are moving toward your goal and it is moving toward you.

    Step 9: Relax your mind

    Take time to breathe, pray or mediate each day. Disengage the stress response and engage the relaxation response. A quiet state of mind allows your brain to access newly formed neural pathways.

    Step 10: Release your goal to your subconscious mind

    When you turn your goal over to the power of the universe and just get out of the way, you will always know the right actions to take at the right time.

    Advertising

    Starting today, try tapping into the incredible power of your subconscious mind.Start with just one goal or idea, and practice it continually until you succeed in achieving that goal. Make it a game and have fun with it! The more lightly you hold it, the easier it will be to achieve. By doing so, you will move from the “positive thinking” of the hopeful person to the “positive knowing” of the totally successful person.

    Hit reply and let me know what you’re creating!

    To your success!

    Featured photo credit: use-your-brain-markgraf via mrg.bz

    Read Next