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On Managing Your Life’s Notifications

On Managing Your Life’s Notifications

    Almost anywhere you go nowadays you will see someone’s head buried in their phone checking email, texting someone, playing a quick game, looking something up, or just simply wasting time. You may even be the type that as soon as you hear a ‘ding’ or vibration from your phone you instantly check what is grasping for your attention, whether it’s important or not.

    The fact is that most notifications don’t deserve your attention immediately. These notifications that are pulling for you attention are pulling that attention away from more important things that you have to get done.

    Find what is important

    Some notifications are much more important that others. This usually has to do with the medium and format that is used for the incoming messages.

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    Most knowledge-worker-types follow some sort of news feed (whether it’s RSS or just a simple site like Google news), have a calendar, email, Twitter, Facebook, Linkedin, use SMS and their phones. That’s a lot of incoming material that needs to be prioritized a bit to make for a more laid back notification style.

    In my experience SMS, phone calls, Twitter direct messages, and calendar appointments tend to be the most important things to me, but it really depends on the nature of your job and life. Some people’s job is to respond to emails almost immediately (glad I don’t have that job) so email may be an important type of notification that they need.

    Make a list of all of the notifications that you are subscribed to and are turned on in your life. Then mark the ones that you feel are the most important and need to know immediately. This is the start to managing them.

    Turn almost everything off

    At first when doing an inventory of all your notifications you may want to just turn everything off and then slowly add the important ones back in. Try to turn off automated emails and reminders from other systems, popup windows telling you that there is new email waiting for you, and badges and notifications on your phone.

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    I remember setting up calendar reminders once thinking that I needed a message a couple of days before something would happen as well as a popup notification on my phone and desktop. If I can’t check my calendar once or twice a day to see what I have coming up in my life, no notification will save me. In fact, I tend to become numb to the notifications because I get so many of them.

    So, try to turn off as many notifications and then slowly add back in the ones that are the most important to you and that you can’t live without.

    Re-train yourself

    We have become trained to respond to our phones and email at a moment’s notice. The ‘dinging’ or ‘donging’ goes off, our eyes glaze over, and like trained circus animals we check whatever the hell we think that we must be notified of.

    It’s time to retrain yourself and make new habits of not being ruled by your notifications.

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    Try ignoring notifications for as long as you can, especially if you are in the middle of working on something that is important to you. Try to make set times where you check your email, your news feeds, Facebook, etc. rather than you being ruled by them.

    It can be very hard at first and may even feel like you are weaning yourself off of something that you are addicted to (because you may just be addicted to the satisfaction of checking and receiving something). Take it slow and you will be able to ignore notifications more easily as time moves on.

    Setup new systems

    Now that you know what is important and can live outside of checking your notifications every 5 minutes, a good idea is to setup some sort of new system or process for efficient notification handling.

    There are some rules that you can put into place like blocking time for certain things like checking your news feeds and email twice a day, looking at your calendar and task lists first thing and only setting up daily reminders for yourself, or even turning off all notifications for a set period of time to concentrate on more important work.

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    Personally, I have found that the best way to manage notifications in the long run is to turn most of them off and then setup time to go through the app or service to see what you must be notified of. This is probably the only way you can keep your life from being controlled by the notifications around you.

    Conclusion

    There is a lot of information out there that is battling for your eyeballs and time. But, you don’t have to be controlled by it. You can handle and manage notifications successfully and efficiently if you find the ones that are important and re-configure the way that you interact with them.

    Don’t be a trained animal, answering your phone and email ‘dings’ at every beck and call. Manage your notifications as a way to save time and to get more important things done.

    (Photo credit: A businessman with icons floating around his head from Shutterstock)

    More by this author

    CM Smith

    A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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    Last Updated on February 20, 2019

    What Are Analytical Skills and How to Strengthen Them For Success

    What Are Analytical Skills and How to Strengthen Them For Success

    Everybody makes bad decisions. Some people, however, are more capable of making better decisions that inch them closer to success. These individuals are not ruled by emotions, desires, or hunches. Rather, they depend on their analytical skills to overcome challenges regardless of urgency or complexity.

    What Are Analytical Skills?

    According to Richards J. Heuer Jr., former veteran of the CIA, “thinking analytically is a skill like carpentry or driving a car. It can be taught, it can be learned, and it can improve with practice. But unlike other skills, it is not learned by sitting in a classroom and being told how to do it. Analysts learn by doing.”[1]

    Analytical skill can be considered as one of the critical life skills that are not taught in schools.[2] It comprises of visualization, critical thinking, and abilities for gathering and processing information. Here’s a closer look at some of these abilities:

    • Visualization – Also tied to a person’s creativity, visualization is the ability to predict the possible outcomes of strategies and actions. On a professional setting, visualization involves the analysis of data – often through illustrations like charts, graphs, and detailed lists.

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    • Critical Thinking – Simply put, a person’s ability to think critically can be measured by his or her consistency in creating reasonable decisions. It pertains to the ability to evaluate information, siphon what’s useful, and draw conclusions without being swayed by emotions. As a critical thinker, you’ll find yourself challenging assertions and finding loopholes in proposed solutions.

    • Computing – Whether you like it or not, you need to be comfortable with numbers if you want to sharpen your analytical skills. Bear in mind that computing encompasses other skills like cost analysis, budgeting, and performing general calculations. In business, you need to use computations when weighing the risks and benefits of any given strategy.

    • Problem-Solving – Remember that analytical skills are used not just to understand problems, but also to develop the most suitable course or courses of action. This relates to your goal-setting skills, which involve breaking down and prioritizing between objectives.

    • Resource Management – Lastly, analytical skills involve some degree of resource management depending on the task at hand. For example, professionals with a tight schedule is must know how to effectively manage their own time – also known as one of the most important resources in the world. Business leaders, on the other hand, must know how manage company resources, including cash and manpower.

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    Take note that the definition of analytical skills may change to match the requirements of a specific situation. For example, upon hiring a web developer, analytical skills may refer to the ability to determine the needs of online users, understand web analytics for optimization, and identify visual elements that can match a company’s brand. The skill set above, however, should be applicable in most if not all scenarios.

    Develop Your Analytical Skills for More Growth Opportunities

    There’s no question that the right decisions lead to positive results. It doesn’t matter if you’re running a business or simply trying to climb the corporate ladder. By training your analytical skills, you position yourself for more growth opportunities while staying away from negligible actions you will regret.

    For example, you plan to launch a new startup in your local community – but struggle to decide the niche you want to enter. Since you’ve been a technophile your whole life, part of you desires to invest in a gadget store. If you’re passionate about your business, success will come – right?

    If you have sharp analytical skills, you begin to see your plans in whole new dimensions. What are the possible outcomes of this venture? Does the local market have a need for a new gadget store? How much do I need to get started – and how much should I sell to make a profit? Depending on your findings, you can determine the feasibility of your business idea without letting your emotions get in the way.

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    6 Ways to Strengthen Your Analytical Skills

    There are several approaches when it comes to developing an individual’s analytical skills. For instance, psychologists agree that reading fantasy stories as a child can help sharpen critical thinking.[3] Research also suggests that undergoing traditional education has a positive effect on a person’s IQ and analytical skills.[4]

    But as an adult, such opportunities to hone your analytical skills no longer apply. That’s why you need to devise a more deliberate, active approach yourself. Below are a few strategies to get you started:

    1. Ideate Business Ideas – Developing a profitable business idea, whether you pursue them or not, involves numerous challenges. You need a ton of research, computations, and problem-solving to create a tangible business plan. You can organize your ideas with a note-taking tool like Microsoft OneNote or Evernote. Doing so will allow you to delve deeper into your analysis, organize your findings, and stay focused on roadblocks as well as how to solve them.

    2. Leverage Analytical Tools – Aside from note-taking tools, you can also leverage other software that can help with analytical tasks. A money management app like Mint, for example, makes it easy to track your spending habits as well as manage your budget with visual tools. When it comes to prioritizing goals, you can use simple task management apps like Trello or Wunderlist.

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    3. Have a Personal Learning Library – Thanks to the internet, there’s a colossal amount of resources you can utilize to learn new skills, expand your vocabulary, and train your visualization muscles. Social media networks like SlideShare and YouTube, for example, offer mountains of tutorials you can access to your heart’s content. For a personalized learning library, you can download Instagram videos or GIFs from educational accounts like NASA Goddard and the American Mathematical Society. But if you prefer specific, technical skills, then a good place to start would be online learning platforms like Coursera, edX, and Alison.

    4. Participate in Online Communities – The internet is a great place to share experiences, opinions, and sometimes intellectual discussions with like-minded individuals. Reddit, for example, has a place or “subreddit” dedicated for every topic imaginable – from technology to entrepreneurship. For structured debates, you can head to websites like Debate.org and let other users choose the winner via votes.

    5. Seek Mental Stimulation – To keep your mind sharp, make it a habit to engage in mentally stimulating activities such as chess, puzzles, and brain training apps. A great resource would be Lumosity, which contains dozens of cognitive games designed by teams of scientists and game designers.

    6. Keep a Personal Journal – Finally, keeping a personal journal allows you to take a second look at everything that happened in your day.[5] Remember that writing about learning experiences lets you focus on the lesson rather than the emotion. It will help you analyze how you made your decisions, why you came to certain conclusions, and what you can do to improve in the future.

    As an adult, you are required to face a myriad of challenges on a daily basis. Work, school, business, relationships – the list goes on when it comes to the sources of life’s problems. With analytical skills, you can confront and overcome any obstacle standing between you and your goals.

    Reference

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