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Multi-Tasking Your Morning – 15 Steps to Boost Productivity Before You Start Your Day

Multi-Tasking Your Morning – 15 Steps to Boost Productivity Before You Start Your Day


    It’s amazing how a morning can suck minutes or even hours away from your day before you even open your eyes completely.

    Fortunately, it’s easy to get time back in the morning – all you need to do is get organized and utilize some new efficiencies. Of course, before you can establish new patterns, you need to figure out what patterns you’ve already established – and that is the first step to a properly multi-tasked morning.

    Step 1: Establish Current Routine

    Before you can make any changes to your current routine, you need to know what it is. Start by taking notice of how you spend your time. Do you reset the alarm a few times? Do you sit in the kitchen and wait for the coffee to brew? Jot down the steps you take and the times that you actually do these things.

    Step 2: Decide What’s Most Important

    What’s the point of being efficient if you’re not able to enjoy the time you’re saving. If there is something in your morning routine that you feel you simply can’t live without, it needs to be identified and considered sacred. For example, if you really need to snooze at least once in the morning, that ten minute sleep snack can be preserved. Likewise the cup of coffee and headline grazing.

    Step 3: Make a List

    Now that you know what you’re doing, make a list of the things that must be done in the morning. It may be as simple as: wake up, bathroom, coffee, shower, dressed, check emails, and leave for work. Some lists are much more complicated with exercise, dog walking and meditation thrown in.

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    Step 4: Consider Overlap

    If you wash your hair in the morning and you have to let it sit in curlers for a few minutes, why not use that few minutes for something else in your routine? For example, rather than brushing your teeth and flossing before your shower, switch and shower first. Then, with your hair set, brush and floss. You just saved five minutes!

    Step 5: Eliminate Snooze

    If your morning routine includes setting snooze at least once, you’re adding ten minutes onto your day. It’s likely you’ve already added the extra time to the beginning of day – setting the alarm at 5:50 instead of 6, for example, to accommodate the extra time. If not, either stop the snooze habit or adjust your morning wake-up time to allow it. Thinking about waking up earlier just to hit snooze takes most of the fun out of it anyhow.

    Step 6: Automate Your Coffee

    If you’re a coffee drinker, splurge in a programmable coffeemaker. (Usually this isn’t a big splurge – less than $30.) Then, set up the grounds, set the timer and make it a new routine before bed. With a programmable coffee pot, your coffee will be ready and waiting when you wake up or when you get out of the shower – whichever pleases you most.

    Step 7: Find Simple Breakfast Items

    While it’s fun to cook yourself breakfast in the morning and even more fun to grab food on the way to work, you’re actually not saving yourself any time by stopping in a drive through. It usually takes at least five minutes to get a drive-through order and then you have to find time to eat it while commuting. Simple breakfast items that can be cooked in the toaster or microwave take only a few minutes and can be munched before you walk out the door or while you drive.

    Step 8: Buy Travel Cups

    Rather than sipping and savoring your coffee in the morning, take it with you. Making coffee at home (in your new programmable coffee pot!) and then taking it with you will not only save you plenty of money compared to the local coffee shop, but it will also save you serious amounts of time as well.

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    That’s another five to ten minutes added back to your morning commute. There are disposable travel cups available in the grocery store complete with lids, much like the coffee shop’s version, or you can go green with a few insulated cups that you bring home and wash.

    Step 9: Shave in the Shower

    The shower is a great place to save time if you’re willing to break lifetime routines. For example, shaving in the shower can cut out a few extra minutes over shaving after the shower. Buy a special shaving mirror for the shower and keep your soap handy. Lather up and shave toward the end of your shower, rinse and you’re ready! Ladies can do the same, only they might save some extra time by shaving their legs while they wait a few minutes for the conditioner to set after a shampoo.

    Step 10: Stop Shampooing

    If you have medium to long hair, you don’t need to wash your hair every day. In fact, washing your hair every day can actually make it overly dry and lead to split ends. You can save yourself some time every other morning by simply shampooing every other day. On the days you don’t shampoo, you can pin your hair up and keep it dry or rinse it with warm water.

    Step 11: Stop Showering

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    For most of us a shower in the morning is a staple. But does it have to be? You would save a substantial amount of time in the morning if you stopped showering before you leave for work. Of course that means you’ll need to shower at another point in your day – perhaps after your lunch workout or in the evenings before bed.

    Step 12: Stop Your Paper Subscription

    Normally you might linger ten minutes or so over the paper while you eat your breakfast or drink your coffee. It would be far better, however, to stop your paper subscription and simply read the news on your device or listen to the news of the world on the radio on your way to work. This is true multitasking – sipping coffee, driving to work and getting all of your news at the same time.

    Step 13: Eliminate Driving

    This is a tossup for many individuals, but if you’re able to carpool to work or ride in on a train, you gain back a huge amount of time that you’d normally have to spend focused on the road. If you’re riding on the train, for example, you can read the headlines, check your emails, get your horoscope, eat your breakfast and sip the coffee you brought from home all before you arrive at work.

    Step 14: Go Mobile

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    If you’re still using an alarm clock to wake up and your desktop to check emails, you’re not using the latest timesaving technology. Use your phone as your alarm clock. Then, when it goes off, snatch it up to turn off the alarm and go ahead and skim through your emails before you actually even get out of bed. You’ll save the time booting your computer if you normally check emails in the morning, and you’ll use those first few minutes of wake up time more productively.

    Step 15: Mesh Schedules

    If you’re sharing a bathroom, all of your efficiencies are completely wasted if your roommate or partner isn’t on something of a schedule, too. Be very clear about the times that you need the bathroom and if the times overlap between the two of you, rearrange your schedule, adjust your wake-up time or simply flip a coin to make it all work. Otherwise it’s all for naught!

    (Photo credit: Girl Opens Curtains via Shutterstock)

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      Last Updated on December 10, 2019

      How to Stay Motivated and Reach Your Big Goals in Life

      How to Stay Motivated and Reach Your Big Goals in Life

      It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

      So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to stay motivated and get what you want:

      1. Find Your Good Reasons

      Anything you do, no matter how simple, has a number of good reasons behind it.

      You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

      If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

      Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

      Some ideas for what a good reason can be:

      • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
      • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
      • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
      • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

      2. Make It Fun

      When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

      Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

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      Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

      They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

      Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

      A simple approach is to start working on any task by asking yourself a few questions:

      • How can I enjoy this task?
      • What can I do to make this task fun for myself and possibly for others?
      • How can I make this work the best part of my day?

      As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

      Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

      However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

      3. Change Your Approach And Don’t Give Up

      When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

      You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

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      That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

      If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

      Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

      My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

      4. Recognize Your Progress

      Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

      We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

      Here’s how tracking and recognizing your progress is different:

      Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

      For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

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      You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

      Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

      For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

      5. Reward Yourself

      This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

      Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

      Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

      For some tasks, just taking a break and relaxing for a few minutes will do.

      For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

      For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

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      Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

      The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

      Mix and Match

      Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

      Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right way. Mix different approaches and match them to your task for the best results.

      Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

      Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

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      Featured photo credit: Lucas Lenzi via unsplash.com

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