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How to Minimize Distraction to Get Things Done

How to Minimize Distraction to Get Things Done

If you’re like me, you’ve had two back-to-back workdays where, one day, you feel extremely productive and the next day, you feel like you didn’t accomplish a single thing. Having a productive day feels amazing, as if you’ve just conquered your profession. And those non-productive days, well, you’re just glad they’re over.

What I’ve learned through trial and error is that most of those unproductive days are, gasp, nobody’s fault but my own. Even if I was distracted by coworkers, or last-minute urgent projects arose, or I had a splitting headache, I should be able to tell people that I’m busy, or leave space in my schedule for unexpected work, or take a Tylenol and find a quiet, dark place to sit for 10 minutes. There are remedies for almost every distraction.

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I’m not saying we can’t have a slack-off day every now and then, but if your unproductive days happen more and more often, it’s time to do a little soul-searching, organizing, and planning to make distractions go away.

How to Minimize Distraction to Get Things Done

1. Learn to anticipate yourself.

According to a study conducted by the University of California Irvine, office workers are only able to focus on any single task for an average three minutes and five seconds before they’re distracted. And, surprisingly, 44 percent of those distractions are internal — hunger, boredom, stress, sleep deprivation. The good news is that internal distractions are the only kind we can truly control. Know your patterns for hunger, bored, stress, and sleepiness and plan ahead. Keep snacks at your desk, mix up your to-do list by interspersing boring and interesting tasks, or find a quiet place to take a short nap.

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2. Send out busy signals.

If 44 percent of distractions are internal, than 56 percent of distractions come from external sources. People, email, phone calls, pets (if you work from home like I do), and chatter from other cubicles fall into this category. To stop external distractions before they start, you have to give the right signals to the outside world.

Put up your “busy” message on instant messenger and wear headphones (even if you’re not playing music). Stand to greet cube visitors to show them you want to move the conversation along. If you face the entrance of your cube or office when seated at, move your computer to the back of the cube to face the wall when working. Subtle queues like these might seem a tad passive-aggressive, but they might also save you from annoying distractions.

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3. Make technology work for you, not against you.

Even though it might seem like the enemy most times, technology can be your anti-distraction friend. Turn off email alerts, set your phone to go straight to voice-mail or create an auto-response to text messages you receive that says something like, “In the middle of something; will get back to you later.” Block chunks of time on your calendar as “busy.” Unless your job involves life-or-death situations, everyone will manage just fine for the few hours when you’re off the grid.

4. Ask for a more flexible schedule.

In a recent study of 800 job seekers looking for flexible jobs conducted by FlexJobs, the number one reason for wanting to work from home was to avoid distracting coworkers. Even if you can’t work from home full-time, maybe your boss will let you telecommute one or two days a week in the interest of productivity. Or, try rearranging your work hours to be in the office earlier or later than typical work hours for some quiet time. Even escaping to Starbucks for an afternoon of coffee-fueled, solitary work can help you be more productive.

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5. Stop being so darn accommodating.

Are you a people-pleaser? A “yes man?” Is your favorite line from any movie, “I’m right on top of that, Rose!” from 1991’s Don’t Tell Mom the Babysitter’s Dead? The nicest people are often the busiest people, and when asked if they can help with something or take on a new project, they immediately accept to be polite or a team player. But if you’re already overloaded with work and feeling like you never get anything done, the last thing you should do is take on any new projects. Let people know that while you’d love to help, your plate is full.

If your unproductive days are starting to win out over your productive ones, it’s time to figure out where your distractions originate, and put a stop to them. By being proactive, silencing technology, working a more flexible schedule and letting people know, both passively and actively, that you are b-u-s-y, you’ll be less distracted and more productive.

Featured photo credit:  Man and woman working in office via Shutterstock

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Brie Weiler Reynolds

Senior Career Specialist at FlexJobs

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Last Updated on April 6, 2020

15 Best Productivity Hacks for Procrastinators

15 Best Productivity Hacks for Procrastinators

Let me guess.

You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

1. Give (10+2)*5 a Try

Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

2. Use Red and Blue More Often

Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

3. Create a Break Agenda

List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

4. Set a Timetable for Your Tasks

Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
9:10 – 10:00 am – Internet research
10:00 – 10:45 am – Look through existing files
10:45 – 11:00 am – Break time!
11:00 – 12:00 pm – Outline the research report

Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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5. Take It Outside!

Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

6. Become Productively Lazy

Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

7. Assign a ‘Task Deputy’

It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

8. Consider a Gadget-Free Desk

According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

9. Prepping the Night

Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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10. Do a 7-Minute Workout in the Morning

Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

11. Set-up Mini Tasks

If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

12. Create an Inspirational Board or Reminder

I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

13. Redecorate Your Room

Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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14. Ready Your Nibbles

You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

Bonus productivity hacks you can do at home:

15. Schedule Your Chores

Write down your chores in a weekly basis with matching day and time when you should be doing these.

For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

More Tips to Overcome Procrastination

Featured photo credit: Glenn Carstens-Peters via unsplash.com

Reference

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