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A Case for the Wednesday Weekly Review

A Case for the Wednesday Weekly Review

If you practice Getting Things Done®, the productivity method authored by David Allen, then you should have at least heard about the “Weekly Review”. Hopefully, you are also practicing it as well.

According to GTD, your weekly review should consist of an evaluation of your outstanding involvements. It’s a time to empty your mind, process your inbox, and review not only your Calendar but also your various “GTD buckets”: actions, projects, ticklers, someday items, and reference material. Most of us set aside one to two hours for the weekly review, in which the main benefit is to cultivate your trust not only in the GTD method but also in the tools you’re using to implement the method.

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I speak to a lot of GTD’ers, and discovered that many of them fell off the GTD wagon many times. When we drilled deeper we found that a very large majority of them (close to 90%) did not do a weekly review. Digging deeper still, we discovered that nearly all of them scheduled and planned to do their reviews on the weekend: there, my friends, lies the problem.
No matter how ambitious we are, as soon as Friday afternoon raises its head, most of us are thinking about play—not work. GTD may be the best productivity method in the world, but the weekly review is not play, no matter how you spin it.

After speaking to many users, we turned inwards and realized that many of us in the office who were not consistent had, in fact, scheduled their reviews on the weekends. So we decided to change: with the exception of one person who does his review on Friday, the rest of us scheduled our reviews on Wednesdays. Wow, what a difference a few days makes. During the week, I’m in “work” mode: I’m highly focused on my targets, working on my projects, and gaining momentum gradually as the week progresses. I usually peak on Wednesday. It turns out that’s the ideal time for the weekly review.
The best part, of course, is that this way my weekends remain mostly about play.

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1. Use Weekends to Recharge

Your creativity is fueled with the fires of experience, but you can only be productive if you rest. It’s a simple equation and it means that you need to spend your weekends doing the things you love, not reviewing various tasks and practicing your GTD.
I found that I ruined my weekends when I spend them dragging myself back to what I was doing during the week: it felt like a ten-ton hammer was looming over my head during the weekends. So, scheduling the reviews on Wednesdays turned out to be perfect; being rested and in control is a great combination.

2. Accountability Buddies

Having accountability buddies who will remind you to do a review is great. Hopefully, you are not the only one at the office that’s practicing GTD; if you are, your next action is to get a GTD buddy at work.
If your colleagues at work are practicing GTD, it’ll be easier to keep on top of the weekly review. Sharing your GTD ups and downs will help create a dialog in the office, and it’s much harder to miss a weekly review when others are talking about their successful ones. Think of it as your GTD support group.
So, yes, telling your buddies at work that you need a little push to do that review can help you—nobody can push you while you’re at home (except your spouse and you don’t want that).

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3. Stay Focused

Most of us ride the same productivity curve during the week: we ramp up on Mondays and are running on full cylinders on Tuesday and Wednesday, but by Thursday morning we start to lose our steam. The mid-week review is great way to refocus and re-energize—by reviewing what we have accomplished and what is still on our plate, we get both a tap on the back and a kick in the behind.
If you’re doing your weekly review on the weekend, and it’s working, then as the old saying goes “If it ain’t broken, don’t fix it.” However, if are missing your weekly reviews, if you’ve fallen off the GTD Wagon, or perhaps you feel lackluster on Thursdays and Friday, why don’t you give it a try? Let us know what you think!

Featured photo credit:  Elderly and young men, working in very different fields of activity via Shutterstock

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Last Updated on May 24, 2019

How to Be Productive at Home and Make Every Day a Productive Day

How to Be Productive at Home and Make Every Day a Productive Day

If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

Below you’ll find six easy tips that will help you make the most out of your time:

1. Create a Good Morning Routine

One of the best ways to start your day is to get up early and eat a healthy breakfast.

CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

If you aren’t sure how to make morning routine work for you, this guide will help you:

The Ultimate Morning Routine to Make You Happy And Productive All Day

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2. Prioritize

Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

    If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

    Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    3. Focus on One Thing at a Time

    One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

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    Need a little background noise to keep you on track? Try working in a coffee shop.

    Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

    Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

    And here’s some great apps to help you focus: 10 Online Apps for Better Focus

    4. Take Breaks

    Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

    To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

    After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

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    I like to work in 25 and 5 minute increments, but you should find out what works best for you.

    5. Manage Your Time Effectively

    A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

    How do you know when exactly you have free time?

    By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

    With this data, you can better plan out your day and keep yourself on track.

    Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

    A bonus tip, even your real free time can be used productively, find out how:

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    20 Productive Ways to Use Your Free Time

    6. Celebrate and Reflect

    No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

    Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

    Try these 10 questions for daily self reflection.

    More Articles About Daily Productivity

    Featured photo credit: Unsplash via unsplash.com

    Reference

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