Advertising
Advertising

A Case for the Wednesday Weekly Review

A Case for the Wednesday Weekly Review

If you practice Getting Things Done®, the productivity method authored by David Allen, then you should have at least heard about the “Weekly Review”. Hopefully, you are also practicing it as well.

According to GTD, your weekly review should consist of an evaluation of your outstanding involvements. It’s a time to empty your mind, process your inbox, and review not only your Calendar but also your various “GTD buckets”: actions, projects, ticklers, someday items, and reference material. Most of us set aside one to two hours for the weekly review, in which the main benefit is to cultivate your trust not only in the GTD method but also in the tools you’re using to implement the method.

Advertising

I speak to a lot of GTD’ers, and discovered that many of them fell off the GTD wagon many times. When we drilled deeper we found that a very large majority of them (close to 90%) did not do a weekly review. Digging deeper still, we discovered that nearly all of them scheduled and planned to do their reviews on the weekend: there, my friends, lies the problem.
No matter how ambitious we are, as soon as Friday afternoon raises its head, most of us are thinking about play—not work. GTD may be the best productivity method in the world, but the weekly review is not play, no matter how you spin it.

After speaking to many users, we turned inwards and realized that many of us in the office who were not consistent had, in fact, scheduled their reviews on the weekends. So we decided to change: with the exception of one person who does his review on Friday, the rest of us scheduled our reviews on Wednesdays. Wow, what a difference a few days makes. During the week, I’m in “work” mode: I’m highly focused on my targets, working on my projects, and gaining momentum gradually as the week progresses. I usually peak on Wednesday. It turns out that’s the ideal time for the weekly review.
The best part, of course, is that this way my weekends remain mostly about play.

Advertising

1. Use Weekends to Recharge

Your creativity is fueled with the fires of experience, but you can only be productive if you rest. It’s a simple equation and it means that you need to spend your weekends doing the things you love, not reviewing various tasks and practicing your GTD.
I found that I ruined my weekends when I spend them dragging myself back to what I was doing during the week: it felt like a ten-ton hammer was looming over my head during the weekends. So, scheduling the reviews on Wednesdays turned out to be perfect; being rested and in control is a great combination.

2. Accountability Buddies

Having accountability buddies who will remind you to do a review is great. Hopefully, you are not the only one at the office that’s practicing GTD; if you are, your next action is to get a GTD buddy at work.
If your colleagues at work are practicing GTD, it’ll be easier to keep on top of the weekly review. Sharing your GTD ups and downs will help create a dialog in the office, and it’s much harder to miss a weekly review when others are talking about their successful ones. Think of it as your GTD support group.
So, yes, telling your buddies at work that you need a little push to do that review can help you—nobody can push you while you’re at home (except your spouse and you don’t want that).

Advertising

3. Stay Focused

Most of us ride the same productivity curve during the week: we ramp up on Mondays and are running on full cylinders on Tuesday and Wednesday, but by Thursday morning we start to lose our steam. The mid-week review is great way to refocus and re-energize—by reviewing what we have accomplished and what is still on our plate, we get both a tap on the back and a kick in the behind.
If you’re doing your weekly review on the weekend, and it’s working, then as the old saying goes “If it ain’t broken, don’t fix it.” However, if are missing your weekly reviews, if you’ve fallen off the GTD Wagon, or perhaps you feel lackluster on Thursdays and Friday, why don’t you give it a try? Let us know what you think!

Featured photo credit:  Elderly and young men, working in very different fields of activity via Shutterstock

Advertising

More by this author

Haim Pekel

Haim Pekel is an entrepreneur and shares tips on productivity and entrepreneurship at Lifehack.

How to Commit, Achieve Excellence And Change Your Life Smart Hacks To Keep You Productive While Using Facebook Get more Curious How we kill our innate curiosity (and how to stop doing that) Learn how to battle sleepless nights How to Battle Sleepless Nights 3 Habits To Help You Beat Life’s Supermarket Line

Trending in Productivity

1 15 Best Productivity Hacks for Procrastinators 2 How to Stop Bad Habits: 9 Scientifically Proven Methods 3 How To Be A Successful Person (And What Makes One Unsuccessful) 4 How to Lead a Team More Effectively and Be a True Leader at Work 5 10 Powerful Ways to Influence People Positively

Read Next

Advertising
Advertising
Advertising

Last Updated on April 6, 2020

15 Best Productivity Hacks for Procrastinators

15 Best Productivity Hacks for Procrastinators

Let me guess.

You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

1. Give (10+2)*5 a Try

Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

Advertising

The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

2. Use Red and Blue More Often

Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

3. Create a Break Agenda

List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

4. Set a Timetable for Your Tasks

Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
9:10 – 10:00 am – Internet research
10:00 – 10:45 am – Look through existing files
10:45 – 11:00 am – Break time!
11:00 – 12:00 pm – Outline the research report

Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

Advertising

5. Take It Outside!

Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

6. Become Productively Lazy

Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

7. Assign a ‘Task Deputy’

It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

8. Consider a Gadget-Free Desk

According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

9. Prepping the Night

Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

Advertising

10. Do a 7-Minute Workout in the Morning

Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

11. Set-up Mini Tasks

If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

12. Create an Inspirational Board or Reminder

I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

13. Redecorate Your Room

Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

Advertising

14. Ready Your Nibbles

You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

Bonus productivity hacks you can do at home:

15. Schedule Your Chores

Write down your chores in a weekly basis with matching day and time when you should be doing these.

For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

More Tips to Overcome Procrastination

Featured photo credit: Glenn Carstens-Peters via unsplash.com

Reference

Read Next