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Micro-productivity: Accomplishing Major Goals With Minor Effort

Micro-productivity: Accomplishing Major Goals With Minor Effort

    When I’m not writing for Stepcase Lifehack, I spend my time crafting microfiction. I am the author of a 365-part fiction serial running at MargeryJones.com, and I have a piece of microfiction being featured in an upcoming HarperCollins fiction anthology on sale this June.

    So I know a little something about getting a lot accomplished in a short amount of time. For example, sitting down and creating a novel is intimidating. But by focusing my efforts into writing a daily serial, I’ll have a novella complete by the end of the year with very little time invested per month. Some of the precepts of writing microfiction can easily be applied to any situation to help you reach a major goal or milestone.

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    I’m not the first person to write about this kind of “micro-productivity”. The Friendly Anarchist wrote a blog post about making the most of those 5-minute windows of time we all have in our day. He suggests that when you have a spare couple of minutes with nothing to do, you should use it to do something worthwhile, something productive: “Create cool stuff: Edit some photos, skribble some sketches, jot down an outline for your next essay, write a haiku.”

    He argues that we sometimes psyche ourselves up when reaching for major goals or blocking out time for creative pursuits. By working in small chunks of time, “your old buddy procrastination has no chance to hit, if all you got are five minutes. And who knows, maybe…you’ll get an effortless 20 minutes of action, without even having to struggle.”

    So, if you’re interested in accomplishing big projects with just a little bit of effort, here’s the basic process to follow.

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    1. Set a major goal

    This is the time to dream big. Maybe you want to write a novel, get in shape, or earn some extra income with a side business. Decide what major life goal you have been putting off for years, and make a commitment to make a dent in the work required to make that goal a reality.

    2. Break down that goal into micro-tasks

    Say your major goal is to get rock hard abs by the end of the year. You might decide that the way for you to accomplish that goal is to do 100 crunches a day. If you’re committed to writing a novel, break down the work of writing into a set number of pages, chapters, or words.

    The important thing isn’t how you break down the work leading towards successful completion of your goal, but rather that you break down the work into small, manageable micro-projects. Think about what you can conceivably get done in a 5 or 10 minute period of time, or what you can do over several such blocks of time without major fits and starts.

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    3. Set a schedule

    For example, say you’re still planning on working on your abs, and want to do 100 crunches a day. You break down those 100 crunches into 4 groups of 25, making your goal easy to achieve during the commercial breaks of an hour long TV show.

    Or maybe you’re dead-set on finishing a novel, so you dedicate three of your coffee breaks at work each week to scribbling a few passages into a notebook.

    4. Get ahead of schedule

    How do you do that? Simple. Just make an effort to use any 5-10 minute chunks of free time that you would otherwise “waste” to work on your project. I mentioned working your goals into TV commercial breaks above. Other great places to sneak in a little productive time include your morning commute (assuming you are a carpool passenger or subway rider), or while you’re making dinner (while waiting for water to boil or the microwave to ding).

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    And when you’re ahead of schedule (which is easy to do when it only takes 5 minutes to make progress), you’ll find that your this boosts your confidence. And when you feel good about your project and your goals, you’ll be more motivated and more productive.

    Conclusion

    Obviously you shouldn’t use every spare 5-minute chunk of your day towards your goals. Everybody needs a little down time to veg out and recharge their batteries. But by making a conscious effort to spend a few minutes per day working towards a major life goal, you will make slow, measured progress that might not be possible otherwise.

    And even if you don’t have a major goal you’re working towards, using several 5-10 minute blocks of time towards a productive goal each day can really do wonders for both your personal and professional life. In an older post here at Lifehack.org, Leo Babauta wrote a great list of ways to make productive use of these small chunks of time. Those tips included balancing your checkbook, networking with your professional contacts, or even earning extra money by freelancing on the side.

    Big goals are scary. You can easily get derailed working on major projects if you get frustrated or anxious about working on them. Working on a project for 5-10 minutes at a time can keep you from becoming your own worst enemy. And when you aren’t getting in your own way, you’ll be amazed at what you can accomplish.

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    Tucker Cummings

    Writer and social media professional sharing productivity tips on Lifehack.

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    Last Updated on December 10, 2019

    How to Stay Motivated and Reach Your Big Goals in Life

    How to Stay Motivated and Reach Your Big Goals in Life

    It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

    So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to stay motivated and get what you want:

    1. Find Your Good Reasons

    Anything you do, no matter how simple, has a number of good reasons behind it.

    You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

    If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

    Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

    Some ideas for what a good reason can be:

    • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
    • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
    • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
    • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

    2. Make It Fun

    When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

    Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

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    Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

    They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

    Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

    A simple approach is to start working on any task by asking yourself a few questions:

    • How can I enjoy this task?
    • What can I do to make this task fun for myself and possibly for others?
    • How can I make this work the best part of my day?

    As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

    Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

    However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

    3. Change Your Approach And Don’t Give Up

    When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

    You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

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    That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

    If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

    Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

    My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

    4. Recognize Your Progress

    Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

    We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

    Here’s how tracking and recognizing your progress is different:

    Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

    For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

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    You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

    Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

    For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

    5. Reward Yourself

    This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

    Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

    Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

    For some tasks, just taking a break and relaxing for a few minutes will do.

    For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

    For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

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    Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

    The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

    Mix and Match

    Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

    Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right way. Mix different approaches and match them to your task for the best results.

    Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

    Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

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    Featured photo credit: Lucas Lenzi via unsplash.com

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