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Micro-productivity: Accomplishing Major Goals With Minor Effort

Micro-productivity: Accomplishing Major Goals With Minor Effort

    When I’m not writing for Stepcase Lifehack, I spend my time crafting microfiction. I am the author of a 365-part fiction serial running at MargeryJones.com, and I have a piece of microfiction being featured in an upcoming HarperCollins fiction anthology on sale this June.

    So I know a little something about getting a lot accomplished in a short amount of time. For example, sitting down and creating a novel is intimidating. But by focusing my efforts into writing a daily serial, I’ll have a novella complete by the end of the year with very little time invested per month. Some of the precepts of writing microfiction can easily be applied to any situation to help you reach a major goal or milestone.

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    I’m not the first person to write about this kind of “micro-productivity”. The Friendly Anarchist wrote a blog post about making the most of those 5-minute windows of time we all have in our day. He suggests that when you have a spare couple of minutes with nothing to do, you should use it to do something worthwhile, something productive: “Create cool stuff: Edit some photos, skribble some sketches, jot down an outline for your next essay, write a haiku.”

    He argues that we sometimes psyche ourselves up when reaching for major goals or blocking out time for creative pursuits. By working in small chunks of time, “your old buddy procrastination has no chance to hit, if all you got are five minutes. And who knows, maybe…you’ll get an effortless 20 minutes of action, without even having to struggle.”

    So, if you’re interested in accomplishing big projects with just a little bit of effort, here’s the basic process to follow.

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    1. Set a major goal

    This is the time to dream big. Maybe you want to write a novel, get in shape, or earn some extra income with a side business. Decide what major life goal you have been putting off for years, and make a commitment to make a dent in the work required to make that goal a reality.

    2. Break down that goal into micro-tasks

    Say your major goal is to get rock hard abs by the end of the year. You might decide that the way for you to accomplish that goal is to do 100 crunches a day. If you’re committed to writing a novel, break down the work of writing into a set number of pages, chapters, or words.

    The important thing isn’t how you break down the work leading towards successful completion of your goal, but rather that you break down the work into small, manageable micro-projects. Think about what you can conceivably get done in a 5 or 10 minute period of time, or what you can do over several such blocks of time without major fits and starts.

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    3. Set a schedule

    For example, say you’re still planning on working on your abs, and want to do 100 crunches a day. You break down those 100 crunches into 4 groups of 25, making your goal easy to achieve during the commercial breaks of an hour long TV show.

    Or maybe you’re dead-set on finishing a novel, so you dedicate three of your coffee breaks at work each week to scribbling a few passages into a notebook.

    4. Get ahead of schedule

    How do you do that? Simple. Just make an effort to use any 5-10 minute chunks of free time that you would otherwise “waste” to work on your project. I mentioned working your goals into TV commercial breaks above. Other great places to sneak in a little productive time include your morning commute (assuming you are a carpool passenger or subway rider), or while you’re making dinner (while waiting for water to boil or the microwave to ding).

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    And when you’re ahead of schedule (which is easy to do when it only takes 5 minutes to make progress), you’ll find that your this boosts your confidence. And when you feel good about your project and your goals, you’ll be more motivated and more productive.

    Conclusion

    Obviously you shouldn’t use every spare 5-minute chunk of your day towards your goals. Everybody needs a little down time to veg out and recharge their batteries. But by making a conscious effort to spend a few minutes per day working towards a major life goal, you will make slow, measured progress that might not be possible otherwise.

    And even if you don’t have a major goal you’re working towards, using several 5-10 minute blocks of time towards a productive goal each day can really do wonders for both your personal and professional life. In an older post here at Lifehack.org, Leo Babauta wrote a great list of ways to make productive use of these small chunks of time. Those tips included balancing your checkbook, networking with your professional contacts, or even earning extra money by freelancing on the side.

    Big goals are scary. You can easily get derailed working on major projects if you get frustrated or anxious about working on them. Working on a project for 5-10 minutes at a time can keep you from becoming your own worst enemy. And when you aren’t getting in your own way, you’ll be amazed at what you can accomplish.

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    Tucker Cummings

    Writer and social media professional sharing productivity tips on Lifehack.

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    1 How To Break the Procrastination Cycle 2 Types of Procrastination (And How To Fix Procrastination And Start Doing) 3 5 Tips for Overcoming Procrastination and Feeling Overwhelmed 4 Why You Procrastinate: 7 Possible Reasons You Can’t Get Anything Done 5 Is Procrastination Bad? The Truth About Procrastination Revealed

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    Last Updated on March 31, 2020

    How To Break the Procrastination Cycle

    How To Break the Procrastination Cycle

    How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

    There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

    The Vicious Procrastination Cycle

    For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

    1. Feeling Eager and Energized

    This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

    2. Apprehension Starts to Come Up

    The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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    3. Still No Action

    More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

    4. Flicker of Hope Left

    You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

    5. Fading Quickly

    Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

    6. Vow to Yourself

    Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

    Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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    How to Break the Procrastination Cycle

    Unless you break the cycle, you will keep reinforcing it!

    To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

    1. Feeling Eager and Energized

    This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

    2. Plan

    Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

    3. Resistance

    Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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    What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

    4. Confront Those Feelings

    Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

    Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

    5. Put Results Before Comfort

    You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

    6. Repeat

    Repeat steps 3-5 until you achieve what you first set out to do.

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    Final Thoughts

    Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

    If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

    Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

    Featured photo credit: Luke Chesser via unsplash.com

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