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A Manager’s 7 Tips for a Successful Project

A Manager’s 7 Tips for a Successful Project

I’m Simon and I’m an Account Executive at Higher Click. Previously, I worked for one of the biggest insurance companies in the world. My current position is between a purely managerial role and that of an executive, so I’m involved in quite a lot of project management. This article will summarize all that I’ve learned over the years.

A project manager’s main job is to bring a particular project to completion, both on time and within budget. There are all kinds of factors that can cause a project to veer off its tracks, both internal and external, but steps can be taken to ensure that your project experiences as little disruption as possible.

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With planning and preparation, you can put your project into the best shape even before you begin, and hopefully minimize the types of interruptions that can derail the best-laid plans. Proper work before beginning a project can also ensure that any unexpected occurrences can be dealt with swiftly and efficiently.

1. Ensure that you have full project detail up front

A completely detailed project scope, with approval from all stakeholders, is a necessity. Be sure the scope includes interim milestones, a detailed timeline, and a budget that is sufficient to cover all required work.
If you get everything in writing at the beginning of the project, you have an excellent foundation to build upon. Change is inevitable, but you have to maintain control and point out when the project begins to resemble something completely different from what was originally outlined. This is critical to avert disaster if your client tends toward “scope creep,” which is when someone asks for “just one more little thing” repeatedly, until the endeavor has become a lot more or different from when it began.

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2. Set realistic expectations

A PM I once knew was fond of saying, “You can have two of the three: good, fast, cheap. You CANNOT have all three.”
Make sure everyone on the team, including the client, understands the limitations of the project. You can finish a task successfully on time and within budget, as long as expectations are reasonable. You most likely cannot work miracles if expectations are not reasonable, and would only setting yourself up for project failure. Don’t begin your project with failure nearly predestined.

3. Establish measurable and reportable criteria for success

How can you know if your project is going to be successful if you don’t have any way of measuring success?  You will need interim milestones, especially for an endeavor that will span a long time, so that you can determine if you are staying on track or straying from the project’s goals.
You must have both internal checkpoints and client checkpoints. Never leave incorporating a client’s feedback until the very end of the project, unless you want to risk having to re-work substantial components if the client is not happy.

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4. Select team members, and assign responsibilities carefully

Gather your human resources, and make sure that skill-sets align with required roles. This is an important first step: If you assign the wrong person to a task, you are reducing your chances of success before the project even begins.
Make sure each team member is clear on what is expected from them and when. Encourage them to ask questions to clarify anything that may uncertain, and to come to you whenever something seems to be out of place or going awry. Clear and open communication is mission-critical.

5. Embrace your role as leader

You are the director of this project, so be sure to act the part and do not let any other team member assert dominance over your position. It’s your job to draw the best work out of your team members, so you are coach, mentor, and motivator. You may need to cultivate a team atmosphere among people who have not worked together before, so be sure to include team-building exercises if necessary. You also are the liaison with the client, so be accurate in your communications both internally and externally.
Be sure to provide strong and calm leadership to your team if your project encounters turbulence. It’s far more difficult to be a great leader in times of stress, but that’s exactly when your team needs you the most.

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6. Manage project risks

Hopefully you have defined the more likely risks up front during the project preparation, so you will already have contingency plans in place for certain occurrences. If you can see when a risk is imminent, you can take preventive action to avoid it, or you can quickly step in with corrective measures if necessary.
Be ready to halt a project if the risk becomes unacceptable. Part of your role as leader is to know when things have begun moving inexorably toward a failure point.

7. Evaluate the project when complete

Once a project has been completed, it’s important to do a “post-mortem” report, even if it is only for internal purposes. You can pinpoint what went right and what went wrong, determine what could or should have been done differently, and establish the best practices for use in future undertakings.

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Simon Andras

Simon is an entrepreneur who blogs about lifestyle.

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Last Updated on February 15, 2019

7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

There’s nothing more fulfilling than the sense of accomplishment you get by achieving your business goals.

Gone are the days when you used pen and paper to take notes and manage your work day. As millennials are relying heavily on technology to manage almost everything from finances to their personal fitness, goal tracking apps are also becoming increasingly popular.[1]

In this piece, we will shed some light on 7 such goal tracking apps that you can use to streamline your operations.

I have handpicked these apps from a software rating web services site Best Online Reviews. Industry experts review software on these websites and help businesses to find the right solutions to meet their various, unique business requirements.

1. Aha!

    Aha! is a California-based roadmap software provider and offers excellent goal tracking app that lets you define goals and objectives for projects. The app also lets you list out primary tasks and allows you to focus on them.

    Hosted securely on the cloud, the app offers enhanced communication tools for sharing updates through emails with select colleagues or the entire organization.

    Aha! is available on multiple platforms such as the web, Android, iOS, Windows, etc. and starts from $59 per month per user.

    Available for Web

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    2. Asana

      Asana is one of the more popular project management apps available for businesses. It lets you organize all your team’s work, such as setting up and tracking goals, creating tasks, sharing files and notes, etc.

      Asana also allows your team to organize all their tasks and focus on urgent priorities. Moreover, the app offers a delightful user experience that makes task management simple and easy.

      Asana is available on multiple platforms from PCs and Mac to iOS and Android. Multi-channel adaptability makes Asana the perfect choice to track your goals anytime, from anywhere.

      Available for iOS | Android | Web

      3. Basecamp

        Basecamp is an excellent tool to manage all your team’s projects and keep your activities organized. It opens a new thread for every task and that task is visible by the whole team.

        With Basecamp, you can schedule tasks, add to-dos, discuss tasks by adding comments, add files and attachments, and much more.

        The app is available on both mobile and desktop platforms and costs $99 per month. It is available on the web, Android, and iOS platforms and offers excellent multi-channel access.

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        Available for iOS | Android | Web

        4. Forecast

          An efficient tool for successful task management, Forecast is also a popular goal tracking app. Apart from effective milestone tracking, the app also offers convenient status reporting.

          Forecast uses project history to let you know the status of your current work. Moreover, it uses the power of artificial intelligence (AI) to provide high-quality assistance. It is a robust app for small teams to track goals and time.

          Forecast is available for free and comes with Android and iOS app support. The premium version of the app starts from $19 per month per user.

          Available for Web

          5. Wrike

            Wrike is a cloud-based collaboration and project management app that successfully manages projects from start to finish. It lets you create tasks, track work progress and retrieve reports with ease.

            The app also gives real-time work updates and helps team members to understand their work priorities. A custom report builder helps you to generate in-depth reporting.

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            Wrike’s premium version is available from $9.80 per month per user and is available on multiple platforms.

            Available for iOS | Android | Web

            6. Todo.vu

              Todo.vu is a unique platform that delivers enhanced customer relationship management (CRM), task management, time tracking, and billing functionality in a single app.

              According to Capterra, it’s an ideal app for freelancers and consultants, who are looking for tools to improve efficiency and transparency.

              Although the app is free to use with basic features, the premium plan starts from $5 per month per user. The app also comes with calendar sync and task reminder functionality to keep you on track, always.

              Available for Web

              7. Flock

                Looking for a tool to simplify task management? Try out Flock.

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                Flock comes with enhanced goal tracking and additional features like instant messaging.

                Moreover, Flock offers tons of integrations with tools such as Google, MailChimp, Jira, Dropbox, etc. It is a powerful tool that’s packed with robust features such as reminders, notes, polls and to-dos.

                Even though you can use the tool for free, the paid version of Flock is available from $4.50 per month per user.

                Available for iOS | Android | Web

                Conclusion

                Businesses need high-quality project management tools to streamline collaboration and operations. Enhanced goal tracking apps make it easy for your team to improve productivity by keeping its tasks organized.

                But it’s essential that you choose an app that meets your unique business requirements. You can choose from the above-mentioned apps to streamline operations and improve the productivity of your team.

                Featured photo credit: Alvaro Reyes via unsplash.com

                Reference

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