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How to be the Jedi Master of Your Own Time

How to be the Jedi Master of Your Own Time
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Your time is limited. This is a basic fact we all know, but why are there some people in the world who manage to get their things done quickly and efficiently?  What are the secrets  that enables them to manage their time better? The following answer by Oliver Emberton found in quora teaches you how to master Jedi time tricks.

The secret to time management is simple: Jedi time tricks

Imagine you were a Jedi master called Bob (your parents, whilst skilled in the ways of the force weren’t the best at choosing names). The love of your life – Princess Lucia – is trapped in a burning building as you hurry to save her.

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    You might think of Lucia as the embodiment of your dreams, your aspirations – she is your most important thing.

    Unfortunately, before you can reach her an army of stormtroopers open fire. The incoming stream of lasers demand your attention – if you fail to dodge them, you’re dead. You might think of them as an urgent distraction from saving your princess.

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      We all know how a hero resolves this dilemma. If he takes his eye off the ultimate goal – his princess – then all his other efforts are for nought. He can engage an army of stormtroopers, cutting them down with graceful ease, but their numbers are limitless, and whilst momentarily satisfying they only distract him. Delayed too long, his princess will die.

      And so it is with your life. You have things that are most important and things that are most urgent in permanent competition:

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      manage your time like a pro

        The secret to mastering your time is to systematically focus on importance and suppress urgency. Humans are pre-wired to focus on things which demand an immediate response, like alerts on their phones – and to postpone things which are most important, like going to the gym. You need to reverse that, which goes against your brain and most of human society.

        Look at what you spend your day doing. Most of it, I’ll warrant, is not anything you chose – it’s what is being asked of you. Here’s how we fix that, young padawan:

        • Say no. Most of us follow an implicit social contract: when someone asks you to do something you almost always say yes. It may feel very noble, but don’t forget there’s a dying princess you need to save, and you just agreed to slow yourself down because you were asked nicely. You may need to sacrifice some social comfort to save a life (as a bonus, people tend to instinctively respect those who can say no).
        • Unplug the TV. I haven’t had a TV signal for 7 years, which has given me about 12,376 hours more than the average American who indulges in 34 hours a week. I do watch some shows – usually one hour a day whilst eating dinner – but only ones I’ve chosen and bought. You can do a lot with 12,000 hours, and still keep up with Mad Men.
        • Kill notifications. Modern technology has evolved to exploit our urgency addiction: email, Facebook, Twitter, Quora and more will fight to distract you constantly. Fortunately, this is easily fixed: turn off all your notifications.Choose to check these things when you have time to be distracted – say, during a lunch break – and work through them together, saving time.

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        say good bye to smartphone
          • Schedule your priorities. Humans are such funny critters. If you have a friend to meet, you’ll arrange to see them at a set time. But if you have something that matters to you more than anything – say writing a book, or going to the gym – you won’t schedule it. You’ll just ‘get round to it’. Treat your highest priorities like flights you have to catch: give them a set time in advance and say no to anything that would stop you making your flight.
          • First things first. What is the single most important (not urgent) thing you could possibly be doing? Do some of that today. Remember there’s a limitless number of distracting stormtroopers – don’t fool yourself by thinking “if I just do this thing first then I can”. Jedi don’t live by excuses.
          • Less volume, more time. There’s always millions of things you could be doing. The trick is to pick no more than 1 – 3 a day, and relentlessly pursue those. Your brain won’t like this limit. Other people won’t like this limit. Do it anyway. Focusing your all on one task at a time is infinitely more efficient than multi-tasking and gives you time to excel at your work.
          • Ignore. It’s rude, unprofessional and often utterly necessary. There are people you won’t find time to reply to. There are requests you will allow yourself to forget. You can be slow to do things like tidy up, pay bills or open mail. The world won’t fall apart. The payoff isyou get done what matters.

          One final lesson from the Jedi: they’re heroes.

          Heroes inspire us for many reasons: they make tough decisions, they keep going and they get done what matters. But there’s another reason we love our heroes. Inside us all, we know we have the power to become one ourselves.

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          Last Updated on July 21, 2021

          The Importance of Reminders (And How to Make a Reminder Work)

          The Importance of Reminders (And How to Make a Reminder Work)
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          No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

          Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

          Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

          A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

          Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

          In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

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          From Creating Reminders to Building Habits

          A habit is any act we engage in automatically without thinking about it.

          For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

          This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

          The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

          That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

          Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

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          The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

          Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

          But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

          The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

          The Wonderful Thing About Triggers — Reminders

          A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

          For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

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          But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

          If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

          For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

          These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

          For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

          How to Make a Reminder Works for You

          Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

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          Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

          Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

          My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

          Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

          I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

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          Featured photo credit: Unsplash via unsplash.com

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          Reference

          [1] Getting Things Done: Trusted System

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