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Impressing Your Boss with Time Management 2.0

Impressing Your Boss with Time Management 2.0

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    You know you are in a bit of trouble when your boss tells you that you need to improve your time management skills.

    In times past, when training budgets were somewhat normal the solution was easy. Sign up for a class in New Jersey, make sure that the boss is involved in the planning, offer a one page post-course “summary,” and email a thank-you for the life-changing opportunity.

    Simple.

    Nowadays, however, the boss is likely to deny the cost of the tuition, flight, hotel and meal expenses while still expecting to see some improvement.

    No-one has time to read one of those books filled with “The 1001 Crazy Tips of Abnormally Anal, Obsessive People.” What is an already over-worked professional to do?

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    Making the task more difficult is the fact that time actually cannot be managed by anyone – the term is misleading. What is called “poor time management” is more of a judgement that your boss is making about delayed responses, missed appointments, broken promises, stressful behaviour and un-replied emails. Are those really about time?

    Aside from faking a sudden boost in motivation, there are actually some simple changes in behaviour (i.e. habits) that anyone can implement that actually do make a difference because they are quite visible to the One in Charge.

    Habit #1 – Own Your System

    It’s important early on to demonstrate to your boss that you are taking charge of the situation. The easiest way to do that is to first convince yourself that you indeed have a time management system, and that you are about to give it a serious review, and a possible upgrade.

    Your system is comprised of your habits, the time demands that come into your life, and it’s overall objective (for most people the goal of their system is to produce something like “greater productivity” or “peace of mind.”)

    Give your boss updates on your progress in changing your system, and some idea of the upgrades that you are effecting. Before you run out and purchase a $500 organizer, however, make sure you implement the other habits below.

    Habit #2 — Write it ALL Down

    Write everything that your boss gives you to do in a pad that travels with you everywhere.

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    Never, ever rely on your memory, and at those moments when it’s tempting to do so, never do so. When you are with your boss and are shooting the breeze over drinks, bring along your pad in order to catch that cool idea you come up with between martinis.

    At some point, your boss will ask — “What’s up with the pad?”

    Explain: “It’s the most important entry point to my new time management system.” This might very well be one of the ways that you can demonstrate to him that your system is undergoing a serious overhaul.

    Habit #3 — Never say “Yes” Without Checking

    When your boss asks you do something, never, ever say “Yes” without checking your calendar.

    This is a critical habit to develop, and one that will serve you for a lifetime.

    The point here is simple — as a professional, your time is valuable, and employees that always say “Yes” without considering the rest of the work they need to complete are either under-worked, or irresponsible. Either of those opinions, if left to linger for too long can be a kiss of death.

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    The point is not to be a jerk.

    Instead, the point is to demonstrate a willingness to jump on the task immediately. At the same time, show an inability to commit without knowing exactly what the due date is, and how the task needs to be scheduled ahead or behind your other commitments.

    This is such a powerful practice that many fail to implement even after many years in the office that it’s worth starting now — even when you know your calendar is empty.

    In the beginning, the end-result might not change much in terms of your saying “yes” or “no” but your boss will get the point: You are someone who takes their time seriously.

    For extra points, let your boss know that in your new time management system you never schedule yourself without considering all your commitments. This practice ensures that you give yourself a realistic chance of meeting all your commitments.

    Habit #4 — Only Check Email on a Schedule

    The fourth habit is perhaps the hardest to implement, because your boss will only know that you are using it when a failure occurs.

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    Implement the practice of checking email at scheduled times throughout the day. When the scheduled time comes, spend enough time to read and process every single piece of email.

    Between the scheduled times to read email, stay out of your email inbox, and only visit it if you have extra time on your hands.

    The crunch moment will come when your boss sends you a piece of email that you have not read, at which point you’ll explain “I haven’t read it yet. In my time management system, I’m scheduling the specific times at which I read email so that I can process each and every item in some way. It’s best to call me on my cell for urgent items.”

    The good news is that if you keep this practice up, it will become easier to achieve the goal that so many desire –an empty email inbox.

    When that goal is accomplished, you can also tell your boss “My new system is allowing me to keep an Empty (or Zero) Inbox. I used to have 10,000 unread emails and it’s been empty for six months now.”

    Most bosses will either stare in amazement because they have 20,000 unread items and they want what you have. Or, they’ll give you a conspiratorial smile and a wink that says “Welcome to the club.”

    Either response will tell you that have turned the perception around and done what was asked of you. Your boss has seen your new skills in action, and you have reversed a damaging perception.

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    Francis Wade

    Author, Management Consultant

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    Last Updated on May 28, 2020

    9 Things Successful People Do To Always Get What They Want

    9 Things Successful People Do To Always Get What They Want

    One of the best decisions I’ve ever made was to take on the job of hosting my own weekly radio show. My radio show is about finding some of the most successful people in the world and bringing them on my show to ask them about what they did to become so successful in life and business.

    In this article, I’m going to share with you some of the key takeaways I’ve picked up from talking to – and reading about – thought leaders from various fields about the things successful people do. Here, you can get some insights on how to get what you want.

    Ready to dive in? Let’s go.

    1. They Know What They Want

    The first and most important thing that successful people do to always get what they want is so simple that most people forget about it: they figure out what they actually want.

    When you know what you want, you will also know how to get what you want. If you’re unsure about what you want in life and business, I’d suggest picking up some career and self-improvement books to help you gain some clarity and focus.

    2. They Are Assertive

    Successful people know that they need to be both bold and sincere. Balancing these two characteristics is the essence of assertiveness.

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    Oh, and by the way – being assertive is not a natural talent someone is born with. Assertiveness is a learned skill and anyone can do it, including you!

    3. They Learn

    You may have heard of the old saying, “great leaders are readers”. For the most part, I’d say this is true.

    Let me give you an example. On my radio show, I regularly ask successful people about their habits that lead to success. Do you want to know something really neat? Every single one of them reads books.

    Successful people read and learn as much as they can about what they want so that they can get what they want. If you’re curious about how to get what you want, then start reading a book. If you’re low on time, subscribe to a book summary site to get the core concepts of the books in your industry quickly.

    4. They Make Things Meaningful

    One of the most powerful things successful people do to always get what they want is that they make things meaningful. That is, they ensure that whatever endeavor they decide to embark upon is meaningful to them (and not necessarily to anyone else). They know and understand that it’s only worth it if it matters.

    5. They Ask

    One big thing that successful people always do to get what they want is this: they ask.

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    Most people are too shy to ask for what they really want. If you are too shy to ask, you may never know how to get what you want. So, don’t be like most people.

    Here’s an exercise you can do to get over it: next time you’re buying something, regardless of what it is, ask for a discount. Just do it. The worst-case scenario is that you’ll get a chuckle from the Barrista at Starbucks. The best-case scenario is that you’ll get comfortable with negotiating when it’s time to buy your next car.

    6. They Take Action

    Insight without action is useless. Successful people know that to always get what they want, they’ve got to take massive action.

    One of the most powerful exercises I’ve ever discovered is this: never leave the sight of a goal without taking some kind of action towards its achievement. In other words, as soon as you decide you want something or as soon as you set a goal of some kind, do something – anything – that shifts you closer towards getting it.

    7. They Use Their Time Wisely

    Have you ever heard of NET time? It stands for “No Extra Time”.

    For example: when you’re driving and sitting in traffic, are you listening to Mylie Cyrus? Or are you listening to an audiobook?

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    Successful people take NET time seriously. Get yourself some audiobook so you can start listening to the best business and self-improvement books available – all while you’re on your way to work in the morning.

    8. They Choose to Lead

    You don’t need to have formal authority to become a leader. You just need to choose yourself. All successful people know this, and so should you. Knowing how to get what you want requires knowing how to lead the way for others and yourself.

    Don’t wait for anyone else to do it, because the truth is that most people want to be led anyway. So, just step up and claim authority. Be the leader you wish you always had.

    9. They Contribute

    Successful people know that to get what they want, they have to be willing to help other people get what they want.

    What happens when you stop doing your job? What happens when you stop caring about your schoolwork? What happens when you become emotionally disconnected from a relationship?

    You suffer – that’s what happens. Successful people know and understand that in order to succeed, they need to contribute. They need to add value to the lives of others. They need to do their best so that they can become the best.

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    So, Now What?

    I hope this article has re-ignited the fire that you already had within you to be successful at any endeavor. The reason why I’m stressing the fact that you’ve already got everything you need to succeed and get what you want is that you wouldn’t be reading this if you weren’t already motivated to be successful.

    At the end of the day, however, all the insights in the world are worth nothing unless you combine them with action. When it’s all said and done, it’s your decision what you do with this list and how you apply it to your life and career.

    But if I may, here’s what I would suggest you consider as you get started doing the things to help you succeed:

    Review this list of the 9 things successful people do to always get what they want and then compare it with where you currently are at each one of these 9 things. Rate yourself in each one of the 9 things. Next, pick just ONE of them to work on every week.

    For example, if you find that you’d like to learn more about the business side of the company you work for, then go read the best business books to help you do that.

    Never stop learning. Always feed your mind with the knowledge you need to become as successful as possible within your area or industry. It doesn’t matter how busy you are. We’re all busy. Make the time to expand your knowledge.

    And remember: every key learning should be immediately followed with action.

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    Featured photo credit: Austin Distel via unsplash.com

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