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Impressing Your Boss with Time Management 2.0

Impressing Your Boss with Time Management 2.0

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    You know you are in a bit of trouble when your boss tells you that you need to improve your time management skills.

    In times past, when training budgets were somewhat normal the solution was easy. Sign up for a class in New Jersey, make sure that the boss is involved in the planning, offer a one page post-course “summary,” and email a thank-you for the life-changing opportunity.

    Simple.

    Nowadays, however, the boss is likely to deny the cost of the tuition, flight, hotel and meal expenses while still expecting to see some improvement.

    No-one has time to read one of those books filled with “The 1001 Crazy Tips of Abnormally Anal, Obsessive People.” What is an already over-worked professional to do?

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    Making the task more difficult is the fact that time actually cannot be managed by anyone – the term is misleading. What is called “poor time management” is more of a judgement that your boss is making about delayed responses, missed appointments, broken promises, stressful behaviour and un-replied emails. Are those really about time?

    Aside from faking a sudden boost in motivation, there are actually some simple changes in behaviour (i.e. habits) that anyone can implement that actually do make a difference because they are quite visible to the One in Charge.

    Habit #1 – Own Your System

    It’s important early on to demonstrate to your boss that you are taking charge of the situation. The easiest way to do that is to first convince yourself that you indeed have a time management system, and that you are about to give it a serious review, and a possible upgrade.

    Your system is comprised of your habits, the time demands that come into your life, and it’s overall objective (for most people the goal of their system is to produce something like “greater productivity” or “peace of mind.”)

    Give your boss updates on your progress in changing your system, and some idea of the upgrades that you are effecting. Before you run out and purchase a $500 organizer, however, make sure you implement the other habits below.

    Habit #2 — Write it ALL Down

    Write everything that your boss gives you to do in a pad that travels with you everywhere.

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    Never, ever rely on your memory, and at those moments when it’s tempting to do so, never do so. When you are with your boss and are shooting the breeze over drinks, bring along your pad in order to catch that cool idea you come up with between martinis.

    At some point, your boss will ask — “What’s up with the pad?”

    Explain: “It’s the most important entry point to my new time management system.” This might very well be one of the ways that you can demonstrate to him that your system is undergoing a serious overhaul.

    Habit #3 — Never say “Yes” Without Checking

    When your boss asks you do something, never, ever say “Yes” without checking your calendar.

    This is a critical habit to develop, and one that will serve you for a lifetime.

    The point here is simple — as a professional, your time is valuable, and employees that always say “Yes” without considering the rest of the work they need to complete are either under-worked, or irresponsible. Either of those opinions, if left to linger for too long can be a kiss of death.

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    The point is not to be a jerk.

    Instead, the point is to demonstrate a willingness to jump on the task immediately. At the same time, show an inability to commit without knowing exactly what the due date is, and how the task needs to be scheduled ahead or behind your other commitments.

    This is such a powerful practice that many fail to implement even after many years in the office that it’s worth starting now — even when you know your calendar is empty.

    In the beginning, the end-result might not change much in terms of your saying “yes” or “no” but your boss will get the point: You are someone who takes their time seriously.

    For extra points, let your boss know that in your new time management system you never schedule yourself without considering all your commitments. This practice ensures that you give yourself a realistic chance of meeting all your commitments.

    Habit #4 — Only Check Email on a Schedule

    The fourth habit is perhaps the hardest to implement, because your boss will only know that you are using it when a failure occurs.

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    Implement the practice of checking email at scheduled times throughout the day. When the scheduled time comes, spend enough time to read and process every single piece of email.

    Between the scheduled times to read email, stay out of your email inbox, and only visit it if you have extra time on your hands.

    The crunch moment will come when your boss sends you a piece of email that you have not read, at which point you’ll explain “I haven’t read it yet. In my time management system, I’m scheduling the specific times at which I read email so that I can process each and every item in some way. It’s best to call me on my cell for urgent items.”

    The good news is that if you keep this practice up, it will become easier to achieve the goal that so many desire –an empty email inbox.

    When that goal is accomplished, you can also tell your boss “My new system is allowing me to keep an Empty (or Zero) Inbox. I used to have 10,000 unread emails and it’s been empty for six months now.”

    Most bosses will either stare in amazement because they have 20,000 unread items and they want what you have. Or, they’ll give you a conspiratorial smile and a wink that says “Welcome to the club.”

    Either response will tell you that have turned the perception around and done what was asked of you. Your boss has seen your new skills in action, and you have reversed a damaging perception.

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    Francis Wade

    Author, Management Consultant

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    Last Updated on February 19, 2020

    11 Google Chrome Apps & Features for Getting More Done with Less Effort

    11 Google Chrome Apps & Features for Getting More Done with Less Effort

    In today’s fast-paced and never-ending busy world, we are overwhelmed by tasks that need to be completed by tight deadlines. With so much technology it is difficult to find the right tools to help boost our efficiency. And, many tools get obsolete so its essential to stay up-to-date to know when you will have to make adjustments to these tools. Independently of where you work, there’s a good chance that you have to be working on a PC or a laptop.

    Do you are feel like you do not have enough time, or cannot accomplish much as of late? It is recommended to take a step back and look at the big picture. Also, you want to explore new and innovative ways to improve productivity.

    In this article, I outline 11 features and apps within the Chrome browser that can help you do just that.

    Minimizing Tabs

    Let’s face it we all have more than a dozen tabs opened on our computers. One neat trick to still keep most of them open is to turn them into pinned tabs. On Google Chrome you can right-click the tab and select “Pin Tab” option. This turns the tab into an icon enabling you to continue multitasking.

    Pinning a tab anchors the tabs on the left of your toolbar; a great benefit of the “Pin Tab” feature is that you can’t close these tabs accidentally since the “X” disappears after pinning them.

    Incognito Mode

    Google Chrome is a very easy-to-use and intuitive. But, Google does collect our browsing data; so to remedy this, you can use Incognito Mode. This feature does not keep your browsing or download history. You can enable or access it in three different ways:

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    1. Press Ctrl/Command+shift+N
    2. Select File Menu and choose New Incognito Window
    3. Download extension New Incognito Window

    This feature is very handy if you’d rather not have your browsing history stored and utilized for future advertisement or suggested pages.

    Save Webpages as PDF Files

    Have you ever browsed interesting or important information and then forgot to bookmark or save it in “favorites”, making it impossible to find again? Chances are you have done this on a number of occasions.

    Thankfully, there is an easy solution. You can save webpages as PDF files. On your keyboard, press control/command+p and you will be able to save webpages as PDFs.

    Open Recently-closed Tabs

    Ever had dozens of tabs opened and all of a sudden your browser shuts down? It has probably happened to all of us. You can easily recover all of your tabs using two approaches. Don’t panic if this happens because there is a workaround and solution for it.

    One is by pressing Ctrl/CMD+Shift+T.

    The other approach is to click on the three vertical dots on your browser and hover over “History”.

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    Solve Mathematical Problems

    Google’s Chrome browser doesn’t just search for relevant and updated information. It is also capable of performing some mathematical problems. Within the omnibox (Chrome’s address or URL bar), you can perform mathematical exercises.

    For example, if you are struggling with percentages you can search 20 percent of x amount and it will instantly provide a result. Pretty handy, right?!

    Play Media Files

    Are you frequently met with difficulties when playing or watch a video files? Well, once again Chrome comes to the rescue. You can can listen or play videos from all sorts of movie or music files (mp3, mp4, .mov, .mkv, .ogv, .webm, .wav, etc.) by simply dragging the file into the search bar.

    In addition, you can view images, PDF files and Microsoft Office files, too.

    Navigate Swiftly Between Tabs

    With all of those tabs opened comes great navigation responsibilities. Rather than clicking through every tab, you can use shortcut keys like Ctrl+Tab to navigate all of the different tabs. Also, you are able to navigate to the first tab by pressing Ctrl-1, Ctrl-2, and so on. If you want to switch to the very last tab, press Ctrl-9.

    Stay Focus(e)d

    Computers nowadays have awesome capabilities.

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    Sometimes we like to get work done, but let’s face it, we’re all human. We sometimes procrastinate by visiting a website we really like, or maybe take a break with watching a flick on Netflix, a video on YouTube or browsing Facebook.

    With Chrome’s StayFocusd extension, you can truly stay focused and get more done in less time.

    This extension naturally helps you stay more productive by limiting the amount of time you spend on websites. You can set the time and it will automatically block those sites after a certain period.

    Grammarly for Editing

    Grammarly is a must have, and it’s really a complete powerhouse. Grammarly helps you check your grammar and spelling for everything you write online.

    You can use it professionally or as a student, which will make the editing process much easier and more efficient. Furthermore, it can automatically check for typos when you send an email, type a Tweet, or post a Facebook comment. It’s like having your own personal copyeditor!

    Loom

    There are times that words in an email or written text in a chat app will just not convey the right meaning.

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    There is a saying that a picture is worth a thousand words. Well, the same is true of videos.

    With Loom, you can capture, narrate and immediately share video recordings of your screen, which will help coworkers understand issues you are facing, or to easily convey an explanation on screen. Plus, with video you will be able to easily walk people through a process, and you can use it to create simple how-to videos.

    Chrome Calendar Extension

    No matter what your level of responsibility is at your job, Google Calendar is another essential resource to have at your fingertips.

    Specifically, you can have this extension added as an icon in the toolbar of your browser, which I highly recommend. Once you add the extension to your browser, you can check for upcoming events with a single click without leaving your current page.

    Final Thoughts

    Google Chrome has definitely evolved from its inception. As you can see you have a very powerful tool that comes as a free installation and is loaded with dozens of capabilities. The above listed Chrome apps can resolve some of the most common obstacles to your time management and productivity.

    Featured photo credit: Benjamin Dada via unsplash.com

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